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- Board Mtgs: 2023 (Summer) | Sunshine Estates
SEPO Board Meetings: Regular & Special (Agendas - Recordings - Minutes) (04-01-2022 thru 09-30-2022 Summer Season) Go directly to the Information you are looking for by clicking an item below. Board Mtg (Reg) Minutes (2022-09-12) Board Mtg (Reg) Agenda (2022-09-12) Board Mtg (Reg) Video (2022-09-12 Board Mtg (Spec) Minutes (2022-06-10) Board Mtg (Spec) Video (2022-06-10) Board Mtg (Spec) Agenda (2022-06-10) Board Mtg (Reg) Minutes (2022-04-21) Board Mtg (Reg) Video (2022-04-21) Board Mtg (Reg) Agenda (2022-04-21) ************************* BOARD MEETING (Regular) Minutes Thu, Sep 12, 2022 @ 1 PM Board Mtg (Reg) Minutes (2022-09-12) ************************* BOARD MEETING (Regular) Video Thu, Sep 12, 2022 @ 1 PM Board Mtg (Reg) Video (2022-09-12 ************************ BOARD MEETING (Regular) NOTICE OF & AGENDA FOR Mon, Sep 12, 2022 @ 1 PM Board Mtg (Reg) Agenda (2022-09-12) ************************* BOARD MEETING (Special) Minutes Thu, Jun 10, 2022 @ 1 PM Board Mtg (Spec) Minutes (2022-06-10) ************************* BOARD MEETING (Special) Video Fri, Jun 10, 2022 @ 1 PM Board Mtg (Spec) Video (2022-06-10) ************************ BOARD MEETING (Special) NOTICE OF & AGENDA FOR Fri, Jun 10, 2022 @ 1 PM Board Mtg (Spec) Agenda (2022-06-10) ************************* BOARD MEETING (Regular) Minutes Thu, Apr 21, 2022 @ 1 PM Board Mtg (Reg) Minutes (2022-04-21) Board Mtg (Reg) Video (2022-04-21) ************************* BOARD MEETING (Regular) Video Thu, Apr 21, 2022 @ 1 PM Board Mtg (Reg) Agenda (2022-04-21) ************************ BOARD MEETING (Regular) NOTICE OF & AGENDA FOR Thu, Apr 21, 2022 @ 1 PM Back to Top
- SEPO Board (2021-2022) History | Sunshine Estates
PREVIOUS SEPO BOARD OF DIRECTORS 2021 - 2022 SEPO Officers History Terms Vary based on Year Elected SEPO Board of Directors 2021-2022 (History): Mecca Henry (term to expire Feb 2022) Treasurer (NOTE: Mecca resigned November 17, 2021.) Back to Top
- SEPO Board (2023-2024) History | Sunshine Estates
PREVIOUS SEPO BOARD OF DIRECTORS 2023 - 202 4 SEPO Officers History Terms Vary based on Year Elected SEPO Board of Directors 2023-2024 (History): Linda Davis ( term would have expired Feb 2025) Secretary & Governing Documents Lind a r esigned July 1, 2023. Sent 2023-07-03 : SEPO Board Resignation - Regretfully, The SEPO Board has accepted the resignation of Linda Davis as Secretary and member of the Board of Directors. We thank her for her service and wish her well. SEPO Board Back to Top
- Club/Committee (2019-2020) | Sunshine Estates
Clubs & Committees (Winter 2019-2020) Additional Details ************************* CANCELLED (03-25-20) CLUB: Crafty Creations by Heidi: Interchangeable Signs w/Danglers Class Date: Wednesday, Mar 25th 12:30pm - 3:30pm at Sunshine Country Club / Retzlaff Hall Signup in the Library ends Friday, Feb 28th. Sent 2020-03-20): Crafty Creations Update - Hey there! This is Heidi Dill. I need to let all know that , due to the risks involved, Crafty Creations will not be having our class on Wednesday, March 25th. Beings I do have all the supplies purchased and ready, I can assemble kits to complete on your own. Please let me know if you’d like a kit to complete your projects. Otherwise, we can reschedule a later date for class to reconvene. Heidi Sent 2020-02-19: Crafty Creations Info for the Mar 2020 class - Here's you last chance to get in on the Welcome Sign w/Danglers! Final class is on March 25th!!! 12:30 to 3:30 in Retzlaff Hall Create any of the Danglers you wish! New designs and/or any we have already done during the 2019-2020 Winter Season. I have also added a mini-sign option that can hold your dangler. Cost of is $20. Signup will be Feb 19th - 28th At the Sunshine Country Club Estates Library. Anyone is welcome to attend but everyone must pre-register. Back To Top ************************* COMPLETE (Feb 20, 2020) CLUB: Birding & Nature (Sent 2020-02-19) Birding and Nature Field Trip - This is just a reminder to the twenty or so people planning on going on the Birding and Nature field trip to Laguna Atascosa National Wildlife Refuge tomorrow, February 20th. Meet in front of the library at 6:45 a.m. We will meet as a group. Call roll. Then divide into cars for carpooling. Bring lunch, drinks, binoculars, etc. We will, probably, be riding in 2 busses through the reserve. BE PREPARED FOR A FUN AND EXCITING DAY. Jean Burgoine (Sent 2019-12-17) Birding and Nature Group - February Adventury: WHAT: We will have a field trip to Laguna Atascosa in February. Jean Burgoine Back To Top ************************************************************************************ ONGOING CLUB: BIBLE STUDY/MOVIE GROUP (Starting Jan 6, 2020) (2020-01-03) BIBLE STUDY/MOVIE GROUP MEETING - The first meeting of the year of the Bible Study/Movie Group is scheduled for Monday Jan 6th at 6:00 p.m. in Retzlaff Hall. The Sight and Sound Movie:-- "SAMSON" will be shown and will last approx. 2 hours.-- (we will take intermission.) Questions: Warren Hertel -- 314 719 6532 (2019-12-01 Newsletter) Bible Study/Movie Group - The Bible Study/Movie Group will startup in early January. Watch the bulletin boards for details. Warren Hertel 314 719 6532 ************************* ONGOING CLUB: STAINED GLASS (Thursdays – Starting Jan 7,2020 thru Mar 2020) (Sent 2019-12-27:Newsletter) Stained Glass - Stained glass will begin again in January through March. Anyone interested is welcome to join us to see what it is all about. This is for beginners and seasoned artists alike. No experience necessary. We will meet every Thursday evening in the wood shop from 6:30 till 8:30 p.m. Bring your gate clicker to get into the storage area. There are no fees. All materials will be provided for your first project. Hope to see many of you there. If you have any questions, call Cathy Chajec, 708-280-8910. Back To Top ************************* COMPLETE (02-18-2020) COMMITTEE: SEPO Board Election Committee Sent 2020-02-17: Election - OK don’t wait until the last day. If you haven’t voted do it today. 😊 Chuck McEvoy Election Chairman Sent 2020-02-15: SEPO Board Election & Your Vote - The election is only two days away. If you haven’t voted now is a good time. Chuck McEvoy Election Chairman Sent 2020-02-11: SEPO Election Reminder - There is only one week left to cast your ballot in the SEPO election. If you haven’t voted now is a good time to do it. Chuck McEvoy Election Committee Chairman Sent 2020-01-23: CORRECTION for SEPO Election Material - There is an error in the Notice of The Annual Meeting letter. Toward the bottom of the page there is line stating when the ballots are to be turned in. It should state: All ballots must be turned in before 1:00 PM February 18, 2020. Please forgive me for not catching this error before the letter was mailed. Chuck McEvoy Sent 2020-01-09: VERY IMPORTANT - ACTION MAY BE REQUIRED: SEPO Election - We are preparing to mail ballots out for the annual SEPO election next week. Your ballot material will be mailed to your Sunshine Country Club address unless you instruct us differently. If you would like your ballot sent to another address please email that address to the SEPO office before 4:00 PM on Wednesday January 15, 2020. The SEPO office email is sepo.office@gmail.com . CHUCK MCEVOY ELECTION CHAIRMAN Sent 2020-01-10: SEPO Election: Nominee Update - Clint Wunderlich has withdrawn his nomination for election to the SEPO board. Chuck McEvoy Election Chairman Sent 2020-01-07: Board & Residents Meeting Minutes - John called Chuck McEvoy, election committee chairman to speak. Chuck explained the ballot process. Please read instructions carefully and deposit your signed proxy envelope with ballot envelope inserted inside the proxy envelope . Please only vote for 4 candidates. Spoiled ballots will not be counted. Ballot box is located outside Valerie’s office. Do not give to Valerie, but place envelope in ballot box. ************************* COMPLETE CLUB: The Gathering (Every Tuesday Starting 01-07-20 & Ending 02-25-20) (2019-10) The Gathering - ATTENTION LADIES! "The Gathering" is a new ladies group, beginning in January, which will give you an opportunity to get to know your Sunshine friends and neighbors better! Varied activities will be planned. We will meet every Tuesday in the Card Room, from 10:00 AM - 11:00 AM. Most of our Winter friends will be here in January, so our first meeting will be held JANUARY 7, 2020, 10:00 AM in Card Room. Please join us! Ideas welcome! Questions: 970 618-3635. Leave message if no answer. Nancy Luellen ************************* COMPLETE (02-05-20) CLUB: Crafty Creations by Heidi: Interchangeable Sign w/Danglers Class Date: Wednesday, Feb 5th 12:30pm - 3:30pm at Sunshine Country Club / Retzlaff Hall Signup in the Library ends Friday, Jan 17th. Here are the "Danglers of the Month" ($10 Each) The "Signs" are availalbe to make every month. ($50 Each) (Sent 2020-01-11) Crafty Creations by heidi - Time to sign up for the next class. Signup in the library ends Friday, January 17th. Also - If there any Danglers which were available in past months that you would like to make during this class, please note that on the signup sheet. Would love to have you join in the fun!!! -Heidi Dill :0] ************************* COMPLETE (Jan 24 & 25, 2020) Golf: Las Vegas Scramble and Potato Bake (01-24&25-20) Refer to the Golf Detail Page for details about both the LV Golf Scramble & the Potato Bake. **************** ********* COMPLETE 01-21-20 WOODWORKERS ANNUAL SPAGHETTI SUPPER (01-21-20) Sent 2020-01-04: SEPO WOODSHOP SPAGHETTI DINNER TICKETS - SEPO Woodworkers Spaghetti Dinner tickets will go on sale Monday Jan 6th. $7 per ticket Tkts available from your friendly Woodworkers. Any questions call Cathy Chajec 708-280-8910 When & where: Tuesday January 21st 4:30 to 6 pm Retzlaff Hall Spaghetti w/meat sauce, salad, garlic or nongarlic bread, dessert, iced or hot tea, coffee, water Carryouts and delivery available Only 270 tkts available, sells out fast, get your tickets early Cathy Chajec Sent 2019-12-27 Newsletter: Woodworkers Annual Spaghetti Supper - The woodworkers will hold their annual spaghetti supper on January 21st from 4:30 to 6 p.m. Tickets will go on sale January 6th and will remain $7. Supper includes delicious homemade meat sauce, garlic bread, salad with dressing, and your choice of homemade cake. This is our annual fundraiser for the woodshop, which helps with tool purchases, repairs and general maintenance. The shop is proud to say its members’ hard work and diligence takes care of the shop so as not to be a burden on SEPO. Tickets are limited to the first 270 people, and tickets can be purchased through several of our woodworker members. Further email and notices will be posted the first week of January. As always, thank you for your support. Cathy Chajec, 708-280-8910 Chairperson of Spaghetti supper ************************* COMPLETE (01-16-20) CLUB: Wood Shop Orientation Sent 2020-01-13: TWO IMPORTANT WOODSHOP TRAININGS - A Monitor Refresher Course will be held at 1:00 p.m. This is a mandatory class each year for all authorized monitors at the Woodshop. No refresher course, no key! At 4:00 pm. an Orientation and Safety Class will be held. This class is mandatory for any SEPO residents who wish to use the equipment within the Woodshop. Because of these two trainings, the Woodshop will be closed the afternoon of January 16. Suzie Sawyer 573-216-4792 (Sent 2020-01-07) Woodshop Orientation Class on Thursday, January 16th at 4 pm There will be a Wood Shop Orientation Class on January 16th at 4 pm in the wood shop. A one time attendance is a requirement for use of the wood shop. The shop will be closed during the class. All residents are invited to attend. No signup is necessary. Any questions call John Chajec at 708-280-8940 ************************* COMPLETE (01-10-20) Neighborhood Watch - Finger Lickin’ Chicken Have I got a deal for you! Sent 2020-01-13: A Big Thank You - As a resident of Sunshine, I would like to express my sincere thanks to Lenore Combes for putting on the "Finger Lickin' Chicken" event last Friday. I know she always says it takes a village to carry off such an undertaking. But it also takes a strong person to lead that village. So thanks again to Lenore and her village. It was delicious. Beth Parrish Sent 2020-01-05: Finger Lickin' Chicken REMINDER - Dear Friends, Orders for Chicken purchasing will go in tomorrow - Monday 6 January. Please get your order in by envelope or phone call 956 245 1276. Thanks to all who have contributed already. You are appreciated. This fundraiser is to acquire funds for the NW expenses - mainly Golf Cart, but for other items such as First Aid and Fire Extinguishers. This is a modest budget for your NW and your money is spent wisely. Books are always open. Don't want chicken?? - Have you considered a "virtual" Finger Lickin' Chicken plate donation as an option? Envelopes are for the taking in the Library - clearly marked with a chicken and a dollar bill. Your assistance will be most appreciated. Thanks 😇 --Lenore J Combs 956 245 1276 NW-CERT Coordinator Sent 2020-01-03: Neighborhood Watch Fundraiser - Dear Friends: Asking for your support for Sunshine NW expenses, please.😇 Need to place orders for chicken purchase by Monday, Jan 6. Envelopes are in the Library to place orders or to make a donation. You may also call me. Your consideration is most appreciated. Thank you. Event: Friday 10 January. Slow cooked Chicken should be done around 4pm See ya in Retz Hall - Dine In or Take Out potato salad slaw dessert iced tea coffee water1/2 chicken fixin -- Lenore J Combs 956 245 1276 NW-CERT Coordinator Sent 2019-12-27 in Newsletter: inger Lickin' Chicken - Finger Lickin’ Chicken - Friday 10 January - fundraiser for Neighborhood Watch $10.00 plate Our world famous grillin’ team will be out doing Finger Licken’ Chicken. Expect ETA about 4pm – Meet in Retzlaff Hall to Dine In or Take Out. Sunshine NW - CERT Team has been faithfully serving SCCE for over 10 years – 365 days a year. We have open communication with the SEPO Board. We constantly have training and our valued partnership with Police, Fire and EMS is acknowledged and appreciated. Our rapport with them is indispensable. Volunteers don’t get paid because their worth is priceless. We wish to have a fundraiser for operating expenses. This week batteries for the McGruffmobile were just installed. Our modest bank account is almost depleted. Monies are monitored and spent judiciously for our Patrol Golf cart and necessity items such as flashlights, batteries, First Aid equipment etc. So, please join us for a Finger Lickin’ Chicken plate: $ 10.00 ½ slow cooked grilled chicken prepared on mesquite wood by experienced Firefighters. Potato Salad, Cole Slaw, Fixins, Iced Tea, Coffee & Dessert. Gameplan: When these big batches become done - Volunteers will carry hot chicken in receptacles to Retz Hall Volunteers will prepare To-Go Boxes or you may dine in. RSVP: place your orders ASAP. I need to place the chicken order by Monday 6 January. Envelopes will be in the Library. I will gladly take phone orders with an IOU. You may pay cash or write a check to Neighborhood Watch. We have 306 homes in Sunshine and we look forward to everyone’s support. Sincerely, Lenore Combs, NW-CERT Coordinator ************************* COMPLETE (01-08-20) CLUB: Crafty Creations by Heidi: Interchangeable Sign w/Danglers Class Date: Wednesday, Jan 8th 12:30pm - 3:30pm at Sunshine Country Club / Retzlaff Hall (2019-12-05) Crafty Creations for Jan: Deadline for registration - Hey there! Friday, Dec. 6th is the final day to sign up for our next class, Jan 8th! Please note the time change for the classes. The rest of the season they will be from 12:30 to 3:30 in Retzlaff. You can register at the SCCE Library, or email me at heididill316@gmail.com or text me at 307-272-2440 with the info. Thanks!!! -heidi dill :0] Sent 2019-11-24: Crafty Creations for January 2020 - Hey there! Due to the holidays, sign-ups for January's class will begin on Wednesday, Nov. 27th and end on Friday, Dec 6th. NOTE: The information has been put on the Web site for you to view/download. You can also see the poster and sign-up using the form in the Library. Poster of items you can make in January is HERE : Registration Form is HERE . Thanks oodles!!! Happy Thanksgiving and Merry Christmas to All!!! -heidi dill =0] ************************* COMPLETE (01-07-20) CLUB: Birding & Nature - Potluck & Program (Sent 2020-01-06) Birding and Nature Potluck & Speaker - Birding and Nature Club sponsored Potluck & Speaker Tomorrow is the big day, January 7th, for the Birding and Nature Clubs POTLUCK DINNER in Retzlaff Hall. Everyone is invited and their is no charge. Bring your favorite potluck dish to share. Following dinner a SPEAKER from Laguna Atascpsa will give a presentation. If you don't make it to the library to sign up, come anyway. SOCIAL AT 4:30. DINNER AT 5:00 with speaker following dinner. Coffee, tea, and table service will be provided. A donation basket will be available. Ladonna Harvey (Sent 2019-12-27:Newsletter) Birding and Nature Group Potluck - The Birding and Nature Group will not be having our monthly meeting in Jan 2020. Instead, we will be hosting a communitywide potluck, followed by a speaker from Laguna Atascosa National Wildlife Refuge. The potluck is on Tuesday, January 7th in Retzlaff Hall. Doors open at 4:30. Serving will begin at 5:00, followed by the speaker. Just so we know how many tables to set up, we request that you sign up on the sign-up sheet that will be posted in the library on Jan 1. There is no charge for the potluck. Hope to see you there. We will have a field trip to Laguna Atascosa in February. Jean Burgoine (2019-12-17) Birding and Nature Group - Potluck & Presentation: WHAT: NO monthly meeting in Jan 2020. We will be hosting a communitywide potluck Followed by a speaker from Laguna Atascosa National Wildlife Refuge WHEN/WHERE: Tuesday, Jan 7, 2020 Retzlaff Hall. DETAILS: Doors open at 4:30 Serving will begin at 5:00 Followed by the speaker SIGNUP: Need everyone to sign up in order to know how many tables to set up. Signup sheet will be available in the library starting Jan 1 . Jean Burgoine ************************* COMPLETE (01-04-20) CLUB: Birding & Nature - Annual Christmas Bird Count (Sent 2020-01-01) Birding and Nature Reminders - The annual Christmas Bird Count will take place this Saturday, Jan. 4, 2020. Anyone is welcome to assist - no experience needed! Please meet at the Gazebo at 8:00am for area assignments. Please bring binoculars if you have them. Our count was in the 80's last year - can we do it again?!? Questions? Contact Debi Warner at 956-357-8999. ************************* COMPLETE (01-06-20) ) Committee: SEPO Nominating Committee (2020-01-06) Directors & Residents Meeting - Nominating committee chairperson, Neil Morehead, along with John Whitley and Jerry Drost, were thanked by John for their service. Neil presented the candidates for the 2020 election. Mecca Henry, John Chajec, Lyn Swonger, Ron Clark, Clint Wunderlich, Tony Trammel. John asked for nominations from the floor. No one came forward. (2019-12-27) SEPO Board Nominees - The 2019 SEPO Board Nomination Committee, consisting of Neil Morehead (Chairman), Jerry Drost and John Whitley, are pleased to submit the following candidate names in alphabetic order for the 2020 election of the SEPO Board of Directors. All of the candidates have been interviewed by one or more committee members, and were considered by the committee for nomination based upon their responses to the ‘SEPO Nomination Committee Board Candidate Interview Questions Guideline’ and their willingness to sign the ‘SEPO Board Candidate Pledge’. We are pleased to announce these residents who met the requirements and are in good standing in the Sunshine Estates Community. We encourage the current Board of Directors to include their names in the 2020 ballot. The nominating committee will make that motion during the January 2020 Board of Directors meeting. John Chajec Ron Clark Mecca Henry Lyn Swonger Tony Tramel Clint Wunderlich Neil Morehead 2019 SEPO Board Nomination Committee Chairman (2019-12-01 Newsletter) SEPO Election - There are 4 board positions open for election in February 2020. The following board members are completing their first term: John Chajec, Dick Shelton, Lyn Swonger and Clint Wunderlich. Anyone interested in running for the board please contact our nominating committee; Neil Morehead, Jerry Drost or John Whitley. (2019-10-28) SEPO NOMINATING COMMITTEE - The SEPO nominating committee for the 2020 board election is: Neil Morehead, Chairman: 815-535-3271 Jerry Drost: 231-588-6354 John Whitley: : 956-551-0266 Please contact one of them if interested in running for the board. John Chajec SEPO Board President (2019-10) SEPO ELECTION - In preparation for the February 2020 SEPO board election, a nominating committee needs to be appointed by the December board meeting. Anyone interested in serving on this committee please see a board member. There are four board positions open for election. The following board members are completing their first term: John Chajec, Dick Shelton, Lynn Swonger and Clint Wunderlich. ************************* COMPLETE (12-04-19) CLUB: Crafty Creations by Heidi: Interchangeable Sign w/Danglers Class Date: Wednesday, Dec 8th, 2019 1:00 pm - 3:00 pm at Sunshine Country Club / Retzlaff Hall (2019-12-05) Crafty Creations for Jan: Deadline for registration - Just a friendly reminder that registration for the Dec 4th class ends on Tues, Nov 19th. (I need to get all of the supplies ordered ahead of time.) You can find the Signup Sheet etc in the Library. Hope to see you there. Here is the info for this class: -- Heidi Dill (2019-11-12) Crafty Creations Club Dec 4, 2019 Class Info - Hey there! It's time to sign up for the next Crafty Creations class!! YAY!!!! It will be held on Wednesday, Dec. 4th, from 1:00-3:00pm in Retzlaff Hall. Please note that you will be required to pre-register in order to take a class. Registration will start tomorrow, Wed. Nov 13 at 4pm in the Library. It will close end of day Nov 19, two weeks prior to the class date. Payment is due at time of registration. You can also see the poster and sign-up using the form in the Library. Or you can view/download. Poster of items you can make HERE Registration Form HERE Thanks so very much for supporting me in my creative efforts. -heidi dill =0] Anchor 1 ************************* COMPLETE (11-13-19) CLUB: Crafty Creations by Heidi: Interchangeable Sign w/Danglers Class Date: Wednesday, Nov 13th, 2019 1:00 pm - 3:00 pm at Sunshine Country Club / Retzlaff Hall (2019-10-25) - Crafty Creations Club description/signup info for rest of 2019-2020 season: The Crafty Creations Club is in full swing for the 2019-2020 season. Please see this document for the "info on what we will be making this season " . Please see this document for the "Registration Form for the Nov 13 class ". Registration info prior to each class will also be available in the Sunshine Library. Please come join your friends and meet new friends and make some great items for your home. Trust me, you will have a blast! Heidi Dill -- heididill316@gmail.com call or text 307-272-2440 ************************* COMPLETE (11-09-19) CLUB: Wood Shop Orientation ( 2019-11-09) Wood Shop Orientation Class - There will be a Wood Shop Orientation Class on Thursday Nov 14th at 4 pm in the wood shop. A one time attendance is a requirement for use of the wood shop. The shop will be closed during the class. All residents are invited to attend. No signup is necessary. Any questions call John Chajec at 708-280-8940 ************************* COMPLETE (10-18-19) CLUB: Crafty Creations by Heidi: Interchangeable Sign w/Danglers Class Date: Wednesday, Oct 18th, 2019 1:00 pm - 3:00 pm at Sunshine Country Club / Retzlaff Hall (2019-09-24) Crafty Creations begins in October! - Hey there! Hoping everyone has had a wonderful time over the crazy hot summer!!! Whew!!! I’ve been working very hard on our projects for the season, and I’m looking forward to all who will be joining in the fun this year! This winter season we will be making these beautifully crafted signs to enhance your home or entry!!!😊 ...Not only that, each month, we will be creating these adorable seasonal danglers!! Please save the date: Friday, Oct 18th, 9-11:00am, At Retzlaff Hall More details about signup, prices etc will be furnished soon. “So let’s get our crafty wings on and make some fluff!!!” -heidi 😊 (2019-09-29) Sign-up info for Crafty Creations - Please click here to see all of the signup info for the first Crafty Creations project which is scheduled for Oct 18, 2019. (2019-10-03) Sign-up deadline for Crafty Creations - ----- JUST A REMINDER ----- Sign-up for the Crafty Creations session to be held on October 18 closes October 5th! All of the info about this session can be found here : You can e-mail me at heididill316@gmail.com . You can also text her at 307-272-2440. - Heidi Dill --- ************************* Back To Top
- Bd/Res Mtgs by Timeframe | Sunshine Estates
SEPO Board / Residents Meetings Click an ICON below to go to the appropriate TIMEFRAME. 10/01/24 THRU 03/31/25 (Winter) BOARD Mtgs (Regular, Special, Executive Sessions) RESIDENTS 04/01/24 THRU 09/30/24 (Summer) There were no BOARD Mtgs (Regular, Special , Executive Sessions) held during this time period. 10/01/23 THRU 03/31/24 (Winter) BOARD Mtgs (Regular, Special, Executive Sessions) RESIDENTS 04/01/23 THRU 09/30/23 (Summer) BOARD Mtgs (Regular, Special , Executive Sessions) 10/01/22 thru 03/31/23 (Winter Season) BOARD (Regular & Special) BOARD (Executive) RESIDENTS 04/01/22 THRU 09/30/22 (Summer) BOARD (Regular & Special) BOARD (Executive) 10/01/21 thru 03/31/22 (Winter Season) BOARD (Regular & Special) BOARD (Executive) RESIDENTS 04/01/21 THRU 09/30/21 (Summer) BOARD (Special) BOARD (Executive) Back to Top
- Fishing Association | Sunshine Estates
SCCE Fishing Association Contact: Bill Peterson Meets: Monthly on 2nd Wednesday at 6 - 7:30 PM (as of Nov 2023 thru Apr 2024) Location: Retzlaff Hall & Google Meet Participants: Open to all Sunshine Residents/Renters. Details: There has been lots of interest in fishing and fishing related activities here at Sunshine. I have organized a Fishing Club to address the interest in different styles of fishing in the Rio Grande Valley (RGV). It is quite different than most Winter Texans are used to. With this Club platform we can share ideas, methods, and trade equipment. There are many activities and projects that are possible. Future plans could include: Working with area captains and work out deals for the club. Have guest speakers about fish and fish habitat and how our club could make a difference. We may plan a fish fry as a money maker for the club. Work with the SEPO Board in pond flora, fauna & habitat. If organized correctly and run positively this club could be a driving force in SEPO's future. SCCE Fishing Association Bylaws are HERE . SCCE Fishing Association Meetings are HERE . SCCE Fishing Association News is HERE . Back to Top
- Fishing Assoc (Mtgs) | Sunshine Estates
Fishing Association Meetings Fishing Assoc Home Page Go directly to the Information you are looking for by clicking an item below. FA Mtg Notice (2024-01-24) FA Mtg Cancelled (2023-02-11) FA Mtg Notice (2022-11-09) FA Mtg Agenda & Financials (2022-10-12) FA Mtg Docs (2022-09-21) FA Mtg Docs (2022-08-10) FA Mtg Docs (2022-07-13) FA Mtg Docs (2022-06-08) FA Mtg Docs (2022-05-11) FA Mtg Docs (2022-04-13) FA Mtg Notice (2022-04-13) Sent 2024-02-07: Fishing meeting changed from Feb 14th to Feb 12th - The fishing club meeting was scheduled for February 14th at 6:00 pm which is the second Wednesday of the month. Due to the Valentines Day holiday on February 14th, we have rescheduled the meeting to Monday, February 12th at 6:00 pm in Retzlaff hall. Thank you. - Deb DesLauriers-Eich on behalf of Paul Lucas, Vice President 715-821-4552 Sent 2024-01-23: Fishing Club Meeting - The fishing club will be meeting this Wednesday, the 24th at 5:30 in Retzlaff Hall. Members and those interested in joining are encouraged to attend. - Deb (Eich) Deslaurierseich (from SEPO Facebook) FA Mtg Notice (2024-01-24) Sent 2023-01-11: Jan 2023 Fishing Association meeting canceled - ATTENTION ALL PARTICIPANTS- THIS MONTHS SEPO Fishing Association meeting has been canceled 'till Feb 8 due to the recent covid cases around Sunshine Estates. Thank you - Bill P Sent 2022-11-04: Upcoming SCCE Fishing Association Meeting - On Wednesday Nov 9 @ 7:00 the SCCE Fishing Association will have its first seasonal meeting for all the participants and newcomers that may be interested in learning more about the many styles of saltwater fishing and tackle to use and places to go and everything related to fishing and outdoor activities in the RGA This meeting we will be taking orders for shirts Hats and collecting the Lifetime due of $10. We are having a speaker from Hook Line and Sinker to enlighten us on Angling items of all sorts. Please come and Join us we would like you input for future meeting topics Hope to see you their - Bill Peterson, President Email: sccefa2022@gmail.com 309-945-2108 FA Mtg Notice (2022-11-09) FA Mtg Cancelled (2023-02-11) ************************ Wed, October 12, 2022 @ 6 PM Agenda & Financials FA Mtg Agenda & Financials (2022-10-12) FA Mtg Docs (2022-09-21) ************************ Wed, September ??, 2022 @ 6 PM Agenda & Minutes (Need Financials to Post Here) ************************ Wed, August ??, 2022 @ 6 PM Agenda, Financials, Minutes FA Mtg Docs (2022-08-10) ************************ Wed, July 13, 2022 @ 6 PM Agenda, Financials, Minutes FA Mtg Docs (2022-07-13) ************************ Wed, June 8, 2022 @ 6 PM Agenda, Financials, Minutes FA Mtg Docs (2022-06-08) ************************ Wed, May 11, 2022 @ 6 PM Agenda, Financials (Need Minutes to Post Here) FA Mtg Docs (2022-05-11) FA Mtg Docs (2022-04-13) ************************ Wed, Apr 13, 2022 @ 6 PM Agenda, Financials, Attendance & Minutes Sent 2022-04-12: 1st Fishing Club Meeting Wednesday April 13 - Folks - Please Join us for our first SCCE Fishing Club Meeting When: Apr 13 @ 6:00 PM Where: Retzlaff Hall Who: Any and All interested in any kind of fishing or fishing related activities Join in person or Virtually address of Link (Google Meets) https://meet.google.com/ovr-udiy-ypo FA Mtg Notice (2022-04-13) Back to Top
- Golf Events (Summer 2023) | Sunshine Estates
Golf Events (Apr 1, 2023 thru Sep 30, 2023) Additional Details Saturday Golf Scramble (ONGOING) O'Clockers Golf Scramble (ONGOING) O'Clockers Golf Scramble (ONGOING) ************************* ONGOING O' C lockers Go lf Scramble (Daily, Year-round) Sent 2023-07-06 : O'Clockers Golf - We will be moving the O'Clockers golf scramble to 6:30 pm this Sunday, July 9th. Should be a little more tolerable starting later. - Donna Myers Sent 20 23-05-10: O'Clockers Golf - The O'Clockers golf scramble will move to 6:00 pm on Sunday May 14 due to hot weather. Open to all golfers in community. We meet beside the shuffleboard court at 5:45 for hole assignments. Come on out and have some fun. - Questions call Donna Myers at 956 245 0188 Sent 2023-03-11: O'Clockers Golf - The O'Clockers golf scramble will move to 5:00 pm on Sunday March 12th due to time change. Open to all golfers in community. We meet beside the suffleboard court at 4:45 for hole assignments. Come on out and have some fun. - Questions call Donna Myers at 956 245 0188. Saturday Golf Scramble (ONGOING) ************************* ONGOING Saturday Golf Scramble (Year-round) 9 am, Golf Scramble (All Year: Weekly / Golf Course) Contact: There is not an existing committee or formal leader. These scrambles are conducted by volunteers among the players. The person in charge usually changes every month on a volunteer basis. Participants: Any Resident/Renter and any guest you wish to invite to play. Details: All skill levels are welcome. Please sign up in the library/lounge by noon on Friday. Teams are balanced by handicap, as best we can. Early signup helps. The cost is $1 and should be deposited in the Saturday Box in the library/lounge. Everyone meets in the library at 8:40 to find out which hole you start on. Tee off on your hole is at 9 am. Play lasts until around 10:30 am. If the weather is bad, play is cancelled until the next Saturday.
- 2021-12 E-Mails | Sunshine Estates
S EPO Community E-Mails: December 2021 Sent 2021-12-31: UPDATED: SEPO Activities 2-Pager - I have just now updated the Web site with the latest SEPO Activities 2-Pager dated Dec 31, 2021 HERE . You can also view/print the document from HERE . Several great activities have been added since the last time this document was published. So put on your happy faces and get ready to join in the fun times in 2022. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-12-31: Electric Motor knowledge needed - The woodshop has a large dust collector that has a 220volt single phase motor which is now blowing starter capacitors too often. If anyone here in SEPO has experience diagnosing this kind of problem, we would be most happy for you to look at our problem. Please contact either: Jack Berning - 419-738-1299 or Pat Harvey - 956-412-6132. Many Thanks Pat Harvey Sent 2021-12-31: MARKET: For Sale - Sofa & Love Seat - Please go to the Sunshine MARKET to view details and pictures of a Sofa & Love Seat I have for sale. Terry DeBackere Sent 2021-12-30: New Year's Day Event - Hey Everyone - We will be holding a community potluck brunch on Saturday, January 1, 2022 to step forward into the New Year! Doors will be open at 10 am for a half-hour social, and we'll eat at 10:30 am. Traditional dishes for breakfast are welcome, but you can bring anything you'd like. We provide the plates, napkins, etc. and we'll have coffee and tea available. Bring a mimosa or other beverages if you'd like. Come and join us on Saturday! Marian Young 719-468-4556 Sent 2021-12-30: SEPO SUGGESTION/COMPLAINT: Feeding of Ducks on the Golf Course - Outcome - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion/Complaint concerning "Feeding of Ducks on the Golf Course". This Suggestion/Complaint was an agenda item for the Dec 14, 2021 Board meeting. As stated in the minutes from that meeting (see below) the Board updated the SEPO "Policies & Procedures" to address this issue. Excerpt from minutes for the Dec 14, 2021 Board meeting: Feeding of Ducks on Golf Course: DISCUSSION: Lenore read the following: Per TX Parks & Wildlife it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The Board agreed the community needs to be educated concerning this matter and there wasn’t a need to impose fees. We will put up signs – where TBD – and emphasize all of this in the next Sunshine Newsletter. AMENDED MOTION: Lenore moved and Beth seconded to update the Policies & Procedures with the following: GOLF COURSE “Feeding ducks on the golf course is prohibited.” Per the TX Parks & Wildlife, it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The feeding of birds can be permitted using feeders that contain food in a specific area. DISCUSSION: We continue to have resident turnover and there needs to be ongoing education. Beth suggested it be included in the new homeowner ‘Orientation’ materials. VOTE on Amended Motion: Beth, Lenore, Jean and Mark voted YES. Lyn voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board Sent 2021-12-30: SEPO SUGGESTION: Vendor Program - Outcome - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community aware of the resolution of the SEPO Suggestion concerning the reinstatement of the Vendor Program. This suggestion was an agenda item for the Dec 14, 2021 Board meeting. As stated in the minutes from that meeting (see below) the Board voted ‘not’ to reinstate this program. Excerpt from minutes for the Dec 14, 2021 Board meeting: Tony/Board – SEPO Suggestion from Resident: Reinstatement of Vendor Program We have not had this program for the past two years. The Board has not been made aware of any problems without it. The administration of this process is not easy. The Vendor Program was a process for identifying unmarked vehicles which were legitimate contractors hired by a resident to do work. This program had been in effect several years when a previous Board voted to dissolve it. Lenore has a protocol for the program. There was discussion on the inability to guarantee a vendor was displaying the proper credentials every time he entered the premises and how it is difficult for residents to ‘police’ it. It was proposed that everyone keep an eye on suspicious activity at their neighbors’ house and inform/question their neighbors of such. MOTION: Lyn moved and Mark seconded to ‘not’ reinstate the Vendor Program. VOTE: Beth, Mark, Lyn and Jean voted YES. Lenore voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board Sent 2021-12-30: SEPO SUGGESTION: Do Not put up SEPO Christmas Decorations until after Thanksgiving - Outcome - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion of "Do Not put up SEPO Christmas Decorations until after Thanksgiving". This Suggestion was an agenda item for the Dec 14, 2021 Board meeting. See the excerpt from that meeting's minutes: Excerpt from minutes for the Dec 14, 2021 Board meeting: Differing Resident opinions on when to put up and light them – before or after Thanksgiving. MOTION: Lyn moved and Beth seconded that the Christmas lights on TX Ave be turned on no sooner than the Monday after Thanksgiving. VOTE: Beth, Mark, Lyn and Jean voted YES. Lenore voted NO. The motion passed. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board Sent 2021-12-30: SEPO SUGGESTION: Clarify "When & Where" pets need to be on a Leash - Outcome - As part of the SEPO Suggestion process the Board adopted on July 20, 2021, we want to ensure the community is aware of the resolution of the SEPO Suggestion to "Clarify When & Where pets need to be on a leash". This Suggestion was an agenda item for the Dec 14, 2021 Board meeting. At this meeting the Board clarified the - "Policies & Procedures" clearly state: All pets must be kept on leash when not on the owner’s property. "Covenants" also state: All pets must be kept on a leash when not confined to OWNERS’ lot. The Board will continue discussion on 'pets on leashes' as described in the excerpt from the Dec 14, 2021 Board meeting minutes below. Excerpt from minutes for the Dec 14, 2021 Board meeting: We received a SEPO ‘Question’ from a new resident asking where pets could be leash-free. Tony indicated it was defined in both the Covenants and the Policies & Procedures that, unless your pet is on your personal property, it must be on a leash. To not do so is a violation of our current governing rules. It would take a 66% vote to amend the Covenants. MOTION: Lyn moved and Mark seconded we put it on the ballot to do away with the leash law. In its place we create some sort of language stating the owner is responsible for their own pets. VOTE: The motion passed unanimously by all Board members present. The Board is considering this SEPO Suggestion COMPLETE and would like to thank the resident for their submission. The results of SEPO Suggestions / Complaints / Ideas are also posted on the Sunshine Web site. SEPO Board Sent 2021-12-29: Birding & Nature Club: Meeting Minutes from Nov & Dec 2021 - The minutes from the Nov & Dec 2021 Birding & Nature Club can be found on the Web site HERE . Bill Peterson Sent 2021-12-29: MARKET: House for Sale - Please go to the Sunshine MARKET to see details about our Home for Sale - 4153 N MO. Fred & Sandy Lowe Sent 2021-12-29: Documents to be reviewed during Special Board Meetings on Tuesday & Thursday, Jan 4 & Jan 6, 2022 @ 2:30 PM - Here are the links to the documents that will be discussed during the two special Board meetings on Jan 4 & Jan 6, 2022. Please remember, the documents at the links below have been worked on with our lawyer at the Law Firm LADD & THIGPEN, P.C. These documents were given to all Board members and the initial Review Committee after the Dec 14, 2021 Board meeting. At these special meetings the Board will need to accept the proposed amendments to the SEPO Governing documents in order to put them on the ballot for a Vote in February. SEPO Covenants (in anticipation of SEPO vote in Feb 2022) are HERE . SEPO Bylaws (in anticipation of SEPO vote in Feb 2022) are HERE . SEPO Rules and Regulations Pertaining to Leasing and Occupancy of Units (in anticipation of implementation by the SEPO Board) are HERE . Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-29: SEPO Woman’s Club event - Breakfast Burritos The Women’s Club will be sponsoring a Saturday Breakfast in Retzlaff Hall on January 22nd from 7am – 9am. It will be a little different than past breakfasts. Our breakfast will feature Breakfast Burritos (a tortilla, with either bacon and egg or sausage and egg). Toppings of cheese, salsa, and jalapenos will be available. The burritos will be $3.00 each (or 2 for $5.00, no limit). Coffee, orange juice, and water will be available with purchase. Stay and eat with friends in the hall or out at the pavilion…or grab a few to go. Saturday Golf Scramblers, make sure and stop by before you tee off! For questions or info, contact Pam Davis at 214-516-4844 Sent 2021-12-29: Broken Glass - There was broken glass all over the gazebo in the back dog park today! Could be very dangerous for the dogs. Please clean up after yourself if this happens. Cathy Richmond Sent 2021-12-29: AGENDAS for Special Board Meetings on Tuesday & Thursday, Jan 4 & Jan 6, 2022 @ 2:30 PM - The agendas for the Jan 4 and Jan 6, 2022 Special Board meetings at 2:30 PM each day are on the Sunshine Web site HERE and can also be viewed/printed from here - Jan 4, 2022 & Jan 6, 2022 . The purpose of these meetings is: Discussion and Directions to Finalize drafts of: SEPO Covenants (in anticipation of SEPO vote in Feb 2022) SEPO Bylaws (in anticipation of SEPO vote in Feb 2022) SEPO Rules and Regulations Pertaining to Leasing and Occupancy of Units (in anticipation of implementation by the SEPO Board) Please let me know if you have any issues with retrieving these documents. Valerie will be posting these agendas outside her office, on the poolside door to Retzlaff Hall and by the Mailboxes. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-29: AGENDA for "Residents & Directors" Meeting on Thursday, January 6, 2022 @ 1:00 PM - Everyone is encouraged to attend, either in person in Retzlaff Hall or on Google Meet. The 2022 SEPO Board Candidates will be proposed to the Board, followed by Nominations from the Floor. The agenda for the Jan 6, 2022 "Residents & Directors" meeting at 1 PM is on the Sunshine Web site HERE and can also be viewed/printed from HERE . Please let me know if you have any issues with retrieving the document. Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the Mailboxes. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-29: AGENDA for Residents Meeting, Tuesday, Jan 4, 2022 @ 1 PM - The agenda for the Jan 4, 2022 SEPO Residents meeting at 1 PM CT is on the Sunshine Web site HERE and can also be viewed/printed from HERE . Please let me know if you have any issues with retrieving the document. If you are listed on the Agenda to provide an update concerning your SEPO Club, Committee or Event, and you WILL NOT be doing that in the meeting, please notify me (see contact info below) prior to the meeting. Remember, if you wish to speak at this meeting, please fill out a 'Request Form to Speak' and provide it to the Board Secretary prior to the start of the meeting. See instructions and form HERE . Valerie will be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the SEPO Mailboxes. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-27: UNAPPROVED: Women's Club Minutes from 2021-12-17 - The minutes below (along with the attachments), can be found on the Sunshine Web site under the Women's Club Meetings tab HERE or you can read the minutes only directly from HERE . Respectfully submitted, Glenda Wetherbee, Secretary Sent 2021-12-27: SUNSHINE NEWSLETTER: Jan 2022 - I did not embed the Jan 2022 Newsletter into this e-mail due to the abundance of info in this one. Therefore, I encourage everyone to view the file from HERE (actual file) or HERE (Newsletter page). I will make sure there are printed copies in the office once Valerie returns from Holiday. Beth Parrish SEPO Newsletter Editor E-Mail: (seponewsletter@gmail.com ) 314-960-6710 Sent 2021-12-27: SEPO Board Nomination Committee Candidate Announcement - The SEPO Board Nomination Committee, consisting of Cathy Richmond (Chairperson), Jerry Drost, Share Nelson, Kathleen Sunders and Nancy Steele, are pleased to submit the following Candidate names in alphabetic order for the 2022 election of the SEPO Board of Directors. All of the Candidates have been interviewed by one or more Nominating Committee members and were considered by this Committee for nomination based upon their responses to the questions asked of them. We are pleased to announce the SEPO Residents who met the requirements and are in good standing in the Sunshine Estates Community. We encourage the current Board of Directors to include their names in the 2022ballot. The Nominating Committee will make that motion during the January 2022 Board of Directors Nominations meeting. Randy Davis David Fleiner Mark Owen Tony Tramel This list of candidates is currently posted outside the SEPO Office. Please contact Cathy Richmond (Chairperson) with any questions. (303)990-2730 Sent 2021-12-27: PLEASE VERIFY DIRECTORY: Sunshine Renters - I know there's generally Renter Turnover at the end of the year. In an effort to keep the Web site up-to-date, would everyone please help me verify the accuracy of the Renters' Directory . It is as of this morning (Dec 27). Thanks for your rapid replies to this inquiry. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-12-27: Christmas Potluck - Dear Friends, Just wanted to say Thanks to ALL who made this event happen - . We had fun, fellowship and food - what else does a human need? Lenore J Combs 956 245 1276 Sent 2021-12-24: CHRISTMAS CAROLING: Was Such Fun - Please take a little time out of your busy schedule and you go to this Web site page . Here you will see pictures and videos of what I'm talking about below. I'm sure I'm saying this, not only for myself, but for all of those here in Sunshine, especially those who had the wonderful Christmas Carolers sing to them last night in front of their homes - Thank You to Pam Lacy, the Christmas Carolers, Ron Clark in his sleigh, the Elves, those who came out of their homes to listen and anyone else involved in this event. From what I witnessed; a super fun time was had by all. Not only was everyone spreading cheer, but I was also told by a couple of residents that it was great being able to get out and see their friends and also meet some of the new residents they had not had a chance to mingle with to date. Thanks again Pam - YOU ARE THE BEST!!!! Beth Parrish SEPO Communications Sent 2021-12-24: VIDEOS: Karaoke Christmas Sing-A-Long - I wanted to give a personal shout-out of Thanks to Jerry Rash for hosting the Christmas Karaoke on Dec 22 in Retzlaff. It looked like everyone was enjoying themselves. You can view a couple very short clips HERE . Beth Parrish SEPO Communications Sent 2021-12-24: Carolers - Thank you to Pam Lacy and all of the carolers that visited our house last evening. We enjoyed the Xmas music and the opportunity to see friends and newcomers that my physical problems have not permitted for almost two years. Merry Christmas to everyone! Warren Clark (for Grace, too) Sent 2021-12-24: Tips for Safety during the Holidays - Here are some tips to help keep you safe throughout the holiday season (and also the rest of the year). Lenore Combs Neighborhood Watch Sent 2021-12-23: Annual Christmas Bird Count - The annual Christmas Bird Count for the Harlingen area will occur on Saturday, January 1st. Anyone interested in participating in the count should meet at the Gazebo on Texas Ave. at 7:30 Saturday morning to be assigned to a count group. Questions about the count can be addressed to Ralph Peterson at 607-590-0606. People who have bird feeders may also contribute by counting species and numbers that show up at the feeders during the count day. Sent 2021-12-23: FINAL REMINDER: JAN 2022 Newsletter Articles Due by End of Day on Dec 24, 2021 - FINAL REMINDER: If you have an article you would like published in the Sunshine Jan 2022 Newsletter, the article needs to be submitted to seponewsletter@gmail.com by End of Day on the 24th of the current month. As always, Newsletter Guidelines are posted HERE . Please call with questions. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2021-12-22: Holiday SEPO Office Hours - Please note - The SEPO Office will be closed on the following days: Dec 24, 27, 28 & 31 and Jan 3 in order for the office manager to enjoy the holidays. See whiteboard on front of Office building for details concerning the rest of the staff. SEPO Board Sent 2021-12-22: Happy Hour - Enjoy the Christmas Caroling on Thursday. Happy hour in the hall is canceled. Cathy Richmond Sent 2021-12-21: MAIL ROOM: Packages are piling up - Wow. A record setting 37 packages were in the mail package room this morning. The postman must be making more than one package delivery run daily since it is so close to Christmas. Please come claim your packages as soon as possible because we are fearful of running out of space in that room. I'm sure more will be delivered today. Jean Burgoine Sent 2021-12-21: GOLF: Annual Men’s Golf League Tournament - Please plan on the dates listed to play in the Men’s League annual tournament which is Feb 28 and Mar 1 2022. Any questions or concerns please call me at 360-481-0124. Thanks Rocky Lockwood Sent 2021-12-21: GOLF: Men's League - different day & time this week - As previously sent, the Men's Golf League was not able to play this morning due to the wet conditions of the course. Therefore, we will be playing this week on Thursday, Dec 23, same times as normal. Closure of the golf course to open play during this timeframe (8 AM to Noon) has been approved by the Board Secretary - Beth Parrish. Rocky Lockwood Sent 2021-12-21: GOLF: Men's League cancelled today - Men's Golf League is cancelled today due to wet course conditions. Rocky Lockwood Sent 2021-12-21: UNAPPROVED: SEPO Board Meeting (Regular) Minutes, December 14, 2021 - I tried for 30 minutes to put the SEPO Regular Board Meeting Minutes from Dec 14, 2021 directly into this e-mail. However, there was just way too many formatting issues with the sepoenews e-mail system to get it into a readable format. You can find them on the Web site HERE . Please let me know if you have any issues with viewing/printing the document from here. I hope you will take the time to read through them because there was a lot of discussion on a lot of topics and all of the updates made to the Policies & Procedures are explained with more detail. They are lengthy, but so was the meeting. Thank you. Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-20: REMINDER: Karaoke Christmas Sing-A-Long - Retzlaff Hall, Wednesday, December 22, from 6:00 pm until 8:00 pm. There will be songs for everyone to sing, as well as individual singers. Everyone is welcome to sing. We will also have Root Beer floats available for a limited time. So come and enjoy some good sing-a-long and a treat. Thanks Jerry Rash Sent 2021-12-20: Trailer in Storage Lot 109 does not belong there - Would the person(s) who parked their camper in Storage Lot 109 please remove it immediately. It is illegally parked in someone else's lot. Thank you. Lenore Combs SEPO Board Director Sent 2021-12-20: CORRECTION: SEPO Policies & Procedures DOCUMENT Updated - This a follow-up to the e-mail I just sent about 'feeding the ducks on the golf course '. I have made a CORRECTION to the UPDATED Policies & Procedures document on the Web site. Please go HERE to view/print this corrected document. Please refer to the Dec 14, 2021 Board meeting (Regular) minutes, which will be published HERE in a couple of days for additional information regarding this item. Please discard the previous e-mail on this topic. Beth Parrish SEPO Board Secretary Sent 2021-12-20: CORRECTION: SEPO Policies & Procedures - Feeding Ducks n Golf Course - I have been informed by a very observant resident (thank you) that I inadvertently put the non-approved verbiage concerning 'feeding ducks on the Golf Course ' into the updated Policies & Procedures earlier this morning. I have corrected it below and also corrected the Policies & Procedures document on the Web site HERE . Please refer to the meeting minutes from the Dec 14, 2021 Board Meeting (Regular), which will be published HERE in a couple of days for additional information regarding this item. POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS December 14, 2021 (All previous Policies & Procedures are replaced by this Update of December 14, 2021.) GOLF COURSE 21. “Feeding ducks on the golf course is prohibited.” Per the TX Parks & Wildlife, it is an offense to feed or offer any wildlife or exotic wildlife unsecured in a manner that makes food available to wildlife or exotic wildlife unless specifically authorized. The feeding of birds can be permitted using feeders that contain food in a specific area. Beth Parrish SEPO Board Secretary Sent 2021-12-20: UPDATE to SEPO Policies & Procedures: ARCHITECTURAL CONTROL - The following update to the SEPO Policies & Procedures pertaining to "ARCHITECTURAL CONTROL " was approved by the SEPO Board at the Regular Board Meeting on Dec 14, 2021. Please refer to the Meeting Minutes, which will be published HERE in a couple of days for additional information regarding this item. POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS December 14, 2021 (All previous Policies & Procedures are replaced by this Update of December 14, 2021.) ARCHITECTURAL CONTROL Owners wishing to make additions or any outside improvements/changes to their property must complete a proposal form obtained at the SEPO office to receive permission from the Architectural Control Committee (ACC) and may not commence work until the necessary ACC approval has been obtained. Owners who proceed without ACC approval are subject to imposition of the “Rules and Regulations Pertaining to Non-compliance to Covenants Fee Schedule” and legal intervention as identified in these SEPO Rules, (adopted August 31, 2021). See document HERE . In the event of noncompliance with the foregoing paragraphs the Architectural Control Committee shall report such conduct to the SEPO Board who will in turn issue a STOP WORK ORDER until approval is obtained from the ACC. In the event work continues, then the SEPO Board may impose FEEs in the amounts defined in the Non-compliance to Covenants Fee Schedule (linked to above). If the fees are not collected, a lien may be placed upon the owner’s property. You may not expand upon or change that work which has been approved without submitting a new plan. As to fences, Exhibit B of the Covenants states in paragraph 16, “no fence, wall or hedge shall be built or maintained nearer than ten (10) feet to the front curb line of any lot, or side curb line on corner lots. An exception shall be retaining walls of not over twelve inches above the ground.” Paragraph l7 states, “No fence, wall or hedge or shrub planting which obstructs sight lines shall be placed or permitted on corner lots.” Paragraph 18 states, “All fences shall be approved prior to construction.” Paragraph 19 states, in part, “No lot owner shall impair any easement. No fences, walls or structural improvements shall be built or constructed on any easement.” For clarification, our lots have a ten foot utility easement from the lot line across the front and a five foot utility easement from the lot line across the back. That in itself declares no fences will be allowed within the five foot rear lot easement adjacent to the golf course. Owners are allowed to erect a barrier for golf ball protection. They must be approved by the ACC. Protective measures for golf balls can include a type of netting or other material but cannot be intrusive on neighbors. All Fences and Barriers must be approved by The ACC prior to installation. SEPO BOARD Sent 2021-12-20: UPDATE to SEPO Policies & Procedures: Closure of Golf Course during Men's & Women's League Play - The following addition to the SEPO Policies & Procedures pertaining to 'Closure of the Golf Course during Men's & Women's Golf League Play ' was approved by the SEPO Board at the Regular Board Meeting on Dec 14, 2021. Please refer to the Meeting Minutes, which will be published HERE in a couple of days for additional information regarding this item. POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS December 14, 2021 (All previous Policies & Procedures are replaced by this Update of December 14, 2021.) GOLF COURSE 20. The SEPO golf course is restricted during Men’s and Women’s Golf League play as follows: During the months from April 1 thru September 30 the SEPO golf course is restricted for: Tuesday Men’s League play from 8:30 to 10 AM. Wednesday Women’s League play from 8:30 to 10 AM. During the months from October 1 through March 31 the SEPO golf course is restricted for: Tuesday Men’s League play from 8 AM to Noon. Wednesday Women’s League play from 9 AM to Noon. If you are not participating in the Men’s or Women’s scheduled Golf League play, you must wait until the entire League play is completed before gathering to play. Golfers who wish to play ‘after League play has completed’ are requested not to stage at Hole #1, as this has shown to prevent League players from using the cart paths to advance on the course. Non-League golfers should gather on Michigan Avenue, away from the cart path, in anticipation of League play completion, in order to reduce congestion on Hole #1 tee box. SEPO BOARD Sent 2021-12-20: MARKET: House for Sale - Please go to the MARKET to see a home for Sale. Lloyd Hopkins Sent 2021-12-20: MARKET: Free Printer - Please go to the Sunshine MARKET . I have an HP printer to give away. Bruce Lehman Sent 2021-12-19: SUNDAY NIGHT MUSIC: Final Evening Cancelled - Dec 19, 2021 - Sorry for this late cancellation, but I am under the weather (so to speak) and should not be out in this nasty cold and rain today. Thank you for your understanding. Roy Ridlon Sent 2021-12-18: Sunday Night Music: Final Night - We have decided tomorrow (Dec 19) will be our last night of Sunday Night Music. Roy Ridlon Sent 2021-12-18: CANCELLED: MONDAY NIGHT BIBLE STUDY AND MOVIE GROUP - FYI - I was informed this past week the "Monday Night Bible Study and Movie Group" will not be taking place this winter season, Jan - Mar, as originally scheduled. Beth Parrish SEPO Enews Email Manager E-Mail: sepoenews@gmail.com 314-960-6710 Sent 2021-12-18: GOLF Event: Guys & Dolls - You will see on the various mediums that list this winter season's Sunshine activities, there is a spot slotted for the Guys & Dolls Golf Tournament & Banquet on Feb 19 & 20, 2022. But it also says "Need Chairpersons". These dates were requested last March by myself, only in order for this event to get on the calendar. We haven't had it for the last two seasons, due to Covid-19. So I know there are residents who really want to see it started up again. Although that seems like a long time off, if this event is going to take place this season, now is the time for residents to step and volunteer to chair it. If you have never chaired such an event there are several residents who have chaired this and other similar golf events. I'm assuming they would be more than happy to get you going and answer any questions you may have. I believe a committee of about six to eight people can put this on. If you are interested, please contact me and I will assist you with getting the paperwork going for this. I do not play golf myself but I know the people who have played in this tournament in the past have enjoyed it immensely. Thanks for your consideration. Beth Parrish 314-960-6710 Sent 2021-12-16: CORRECTION - Christmas Caroling sites within Sunshine - This is Beth - I hadn't realized the original list Pam had sent me was in the exact order of the locations the Carolers were going to visit. And Pam has also corrected a name from the original list. So here is the list with the correct names and in the correct order. ******************************************** The following are the Christmas Caroling sites, in the order we will be stopping at , on December 23, 2021 starting at 5 PM to roughly 7 PM. We will be caroling in the streets in front of these residents' homes. Dahlstrom: 4113 N Minnesota Tamayo: 2032 W Montana Delsardo: 1945 W Montana Montgomery: 4113 N Nebraska Clark: 1916 W Michigan Whitley: 1924 W Michigan Hecker: 4329 N Minnesota Pech: 1960 W Iowa (added after this e-mail was sent out) Elliot: 4333 N Minnesota Penrod: 1912 W Wisconsin Nelson: 4317 N Missouri We invite you to come outside to listen when we are near your home. Pam Lacy Sent 2021-12-17: Taped Recording of Board Mtg (Regular) on Dec 14, 2021 - I have been questioned by several residents today concerning the non-availability of a Google Meet Video from the Dec 13 Residents mtg. I definitely want to ensure everyone - it was a 'technical' error. The Google Meet session said it was recording and I verified to Tony just prior to the meeting that I thought it was as well. You will hear that on the recording I'm linking to below. However, the meeting did not get recorded. Normally Tony gets an e-mail from Google within 2-5 hrs after the meeting stating the video is available for downloading. This time - no e-mail - no video. In order for me to be accurate and thorough (or as some may interpret as lengthy - LOL) I also start my tape recorder at the beginning of all of our meetings. In order to be totally transparent with the community, which I guess you could call this Board's motto, I have uploaded my tape recording to the Web site for anyone who wishes to listen to the meeting. Please remember, this recorder is lying beside my laptop, and I also shuffle through lots of paper during a meeting, so you will hear those noises as well. I have listened to the entire tape, and you will definitely be able to hear what transpired during the meeting. It is a ".mp3" file and is available: from the Residents Meetings Web site page or directly from this link . As I have stated previously, a recap of all Speaker Requests (which there were five of them during the Residents meeting on Dec 13) will also be recorded into the Board meeting minutes from Dec 14, which I will be sending to the community next week. Please call me with any issue/questions. Beth Parrish SEPO Board Secretary & Governing Documents E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-17: REMINDER: JAN 2022 Newsletter Articles Due by End of Day on Dec 24, 2021 - If you have an article you would like published in the Sunshine Jan 2022 Newsletter (yes - it's almost 2022 - Yikes), the article needs to be submitted to seponewsletter@gmail.com by End of Day on the 24th of the current month. The sooner you get your articles to me the better. As always, Newsletter Guidelines are posted HERE . Please call with questions. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2021-12-17: Video from Board Mtg (Regular) on Dec 14, 2021 - The video from the Dec 14, 2021 Regular Board meeting is now available for viewing on the Sunshine Web site here: https://video.wixstatic.com/video/2851bf_25c4d91b793d4953ae5f0b519717c99d/720p/mp4/file.mp4 . I am currently working on the written minutes from this meeting and hope to have them to everyone by Tuesday at the latest. Beth Parrish SEPO Board Secretary Sent 2021-12-16: Women's Club - Hello Ladies - Our next meeting will be held this Friday, December 17, 2021, at Retzlaff Hall. The meeting will begin at 9:00 am. Doors will be open at 8:30 am. Wear your name tag for the drawing. You might win a prize! Marian Young, President Sent 2021-12-16: Next Residents & Board Meetings: Change of Dates - The Board (with some help from a Resident or two) has realized they do not have to conduct the January 2022 Board meeting on the first 'Monday' of the new year. However, it does need to be held during the first 'week' of the new year. Therefore, the Board has agreed to the following new Residents & Board meetings dates for January 2022 as proposed by Board President Tony Tramel. The new dates are as follows: Residents Meeting: Tuesday, Jan 4, 2022 @ 1 PM (Hybrid meeting - Retzlaff Hall & Google Meet). Board Meeting: Thursday, Jan 6, 2022 @ 1 PM (Hybrid meeting - Retzlaff Hall & Google Meet). The Sunshine Web site has been updated to reflect these changes. Questions? Please contact either Tony Tramel or Beth Parrish. Beth Parrish (for Tony Tramel & the rest of the Board) SEPO Board Secretary Sent 2021-12-16: Lost - The Post Office says that they delivered a package to my mailbox on Dec. 6. I have filed the appropriate complaint. Still, I have not received the package, nor has it turned up anywhere. We all make mistakes, so I'm hoping that they gave it to the wrong boxholder and the receiver didn't know what to do with it. Because it is a Christmas present for one of my grandkids, I would really like to have it back. If you received it by mistake, please either place it in the mailroom with my name on it or leave it on my porch at 4117 N. Minnesota. NO Questions Asked! Many thanks! Debi Warner It looked like this: Sent 2021-12-15: Resident Passing - Bette Thompson, 1921 W. Montana, passed away November 26, 2021. Condolence Letters can be mailed to Grandson who may pass letters on to Arnie. Chad Schoenfelder 154 Interlachen Lane NW Rochester, MN 55901 Valerie Basaldua, SEPO Office Mgr Sent 2021-12-14: REMINDER: Christmas Carolers' Practice - Practice this Sunday, December 19th - 1:00 Retzlaff Hall. Any questions please call Pam Lacy at 218-443-3416. Sent 2021-12-13: SEPO - November 2021 Financials - I am sending out the November 2021 Financials. A motion will be made in the Board Mtg on Dec 14, 2021 to approve these documents. They were included in the email below and also posted to the Web site HERE . Please let me know if you have any questions. Thanks Mark Owen Sent 2021-12-13: UPDATE: Web site Home Page - FOR THIS E-MAIL - REPLIES ARE WELCOME I've been thinking about giving the Web site Home Page a facelift for a while. So, when I was out walking the other day, I snapped some pics of our front entrance on TX Ave. Hope you like it. You are always welcome to suggest changes and, in particular, fixes to the Web site. Simply said - It is the way YOUR COMMUNITY is advertised to the world. Thx in advance for taking the time to check this out. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-12-13: REMINDER: Sunshine Garden Club Get Together - Sunshine Garden Club will be getting together this Tuesday, December 14th at 7pm in the library. All residents/renters welcome. Topics will be Poinsettia care, Christmas Cactus, planting Amaryllis bulbs, and ages/stages of the Monarch Butterfly. Hope to see you Tuesday, no garden skills required. Susanne Ulrich Sunshine Garden Club Sent 2021-12-13: Date change for wood lathe class - The next wood lathe discussion concerning mounting projects to the lathe scheduled for Tuesday has been rescheduled for Wednesday morning, 11 AM in the wood shop. This will be our last class as we discover new ways to attach projects to the lathe. Sorry for any inconvenience. Vern Luellen Sent 2021-12-11: Lori Hunt Memorial - Lori Hunt long time resident here at the estates, Memorial service will be Saturday December 18, 2:00pm, at the First Church of the Nazarene 2001 N. 7th Street Harlingen Tx. Jerry Rash Sent 2021-12-11: Women's Club: CHRISTMAS DAY POT LUCK - Sent 2021-12-10: MARKET: To Loan (two Car Seats) - Please go to the Sunshine Market to view details about two Car Seats that we have to Loan out. Paula Tramel Sent 2021-12-10: CORRECTION: RESIDENT NEEDS ASSISTANCE - Good morning dear friends correction and changes on yesterday email sent by my friend Wanda Kortleever to take my dog for 15 minutes to the park one or twice a day ANY time willing to pay for services due to health reasons not able to do it myself (multiple surgeries) your time will be appreciated and compensated thanks Sincerely Mary Tamayo 956 459 4210 Sent 2021-12-09: Resident needs assistance - Can someone be a good neighbor please. Mary Tamayo (2032 W Montana) needs help to take her dog to the dog park for 15 minutes in the morning between 10:00-11:00 am, for 3 weeks, starting December 13th. She has had some surgeries and could use some help with her fur baby. Her phone number is 956-459-4210. Wanda Kortleever Sent 2021-12-09: Wood Shop Orientation Class Thursday Dec 16th 6pm - Wood Shop Orientation Class Thursday Dec 16th 6 pm in the wood shop. This class is a requirement for using the wood shop. A one-time attendance is required. The shop will be closed during the class. Everyone attending this event “in person”, by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending events. Call John Chajec 708-280-8940 with any questions. Sent 2021-12-09: LOST: cordless dewalt flashlight - I have lost a dewalt 20 volt cordless work light (flashlight). It is a standup up flashlight with a 20volt rechargeable battery attached. As far as I can tell, it fell off my golf cart between my house and the dog park in the storage area. Just by chance, if you happen to find, this old man can sure use it back. Thanks, Sam Sent 2021-12-09: SEPO Communications Guidelines - This is for anyone not familiar with, or who may need a refresher, of where the Communication Guidelines can be found. They are on the Web site HERE . If in doubt, you can always just send your e-mail to sepoenews@gmail.com and I will address it. Please call w/questions. Beth Parrish SEPO Communications Sent 2021-12-08: GARAGE SALE in Sunshine: Saturday, Dec 11, 2021 - This coming Saturday, Dec 11 from 8 AM to 4 PM five homeowners are having a Garage Sale at 4124 N MO St. Lloyd Hopkins Sent 2021-12-08: MARKET: Several Household Items for Sale - Please go to the Sunshine Market to see details of the following Household Items For Sale. A TV - An Elliptical - Wire Shelves Sent 2021-12-08: NOTICE for Executive Board Meeting, Tuesday, Dec 14, 2021 - SEPO EXECUTIVE BOARD MEETING NOTICE to Community Tuesday, December 14, 2021 Board Members Only (Retzlaff Hall - Immediately after ‘Regular’ Board meeting) ----------------------------------------------------------------------------------------------------------------------------------------------------- This is a formal notice to the SEPO community that Board President Tony Tramel has called an Executive Board Meeting for all Board members, to be held on Tuesday, December 14, 2021, immediately following the SEPO Regular Board meeting scheduled for 1 PM. This is a closed session as permitted by Texas law since the meeting pertains to a potential litigation issue. The Regular Board meeting will adjourn. Anyone attending the Regular Board meeting in person will be asked to exit Retzlaff Hall. The Google Meet session will be stopped. This meeting will consist of discussion, resolution and identification of an action plan regarding the item noted above, followed by a Board vote. Tony Tramel SEPO Board President Sent 2021-12-07: AGENDA for BOARD (Regular) Meeting on Tuesday, December 14, 2021 @ 1:00 PM - The agenda for the Dec 14, 2021 SEPO Board meeting at 1 PM CT is on the Sunshine Web site HERE and can also be viewed/printed from HERE . Please let me know if you have any issues with retrieving the document. Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the Mailboxes this afternoon. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-07: AGENDA for RESIDENTS Meeting on Monday, December 13, 2021 @ 1:00 PM - The agenda for the Dec 13, 2021 SEPO Residents meeting at 1 PM CT is on the Sunshine Web site HERE and can also be viewed/printed from HERE . Please let me know if you have any issues with retrieving the document. Remember, if you wish to speak at this meeting, please fill out a 'Request Form to Speak' and get it to the Board Secretary prior to the start of the meeting. See instructions and form HERE . Valerie will also be posting this agenda outside her office, on the poolside door to Retzlaff Hall and by the SEPO Mailboxes this afternoon. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-12-06: MARKET: Household Items For Sale - Please go to the Sunshine Market to view details about a Sofa, Dinette Set and Living room wing chair I have for sale. Gail Foerste Sent 2021-12-06: Karaoke Christmas sing-along - Mark Your Calendars - Karaoke Christmas sing-along Retzlaff Hall, Wednesday, December 22, from 6:00pm until 8:00pm. Everyone welcome to sing. There will be songs for everyone to sing as well as individual singers. Thanks Jerry Rash Sent 2021-12-06: Activity 2-Pager updated - Some of our scheduled upcoming activities have changed recently and new ones have been added. I have updated the Sunshine Web site just now to reflect these changes in the 2-Pager. Valerie has new sheets posted in the library or just click on the 'Fun Times' sign HERE . Beth Parrish SEPO Web site Admin Sent 2021-12- 04: MARKET: Looking For - Recliner - Please go to the Sunshine Market to view details about "Looking For" a recliner. Mary Tamayo Sent 2021-12-04: Calling All Christmas Carolers! - We will be meeting this Sunday, December 5th at 1:00 in Retzlaff hall. Please come and bring your singing friends with you. If you have any questions, please call Pam Lacy at 218-443-3416 Thank you and see you there. Pam Lacy Sent 2021-12-03: MARKET: For Sale - Golf Cart - Please go to the Sunshine Market to view details about a Golf Cart that is for sale. Pat Harvey Sent 2021-12-03: DIRECTORIES: Updated on Web site - Well - It's been a little over a month and there's been LOTS of updates to the directories. I have got my Web site files synced up with the office again and put them all on the web just now. You can always find them on the Directories page and the Photos (ALL) page by clicking on the 'cover page icon'. Call w/questions. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-12-03: SEPO Suggestion: Christmas Decorations on TX Ave - One of our residents had suggested that the Christmas decorations on TX Ave be put up prior to Thanksgiving this year and left up through New Year's day - and lighted. Although the employees didn’t get this accomplished prior to them leaving for the Thanksgiving holiday this year, they did do it the Monday after Thanksgiving. The board is working with the SEPO office to get this accomplished prior to Thanksgiving ongoing, starting in 2022. I’m hope you all enjoy these festive decorations. SEPO Board Sent 2021-12-02: Birding and Nature Club Meeting - Birding and Nature Club Meeting It's time for the second Meeting of the season for the Sunshine Birding and Nature Club. This meeting, our By-Laws will allow us to conduct business. The forecast is for a nice warm day on Monday December 6th, so what better place for the “Nature “ club to meet than in the Gazebo next to Texas Ave. So the meeting will be at 1:00 Monday the 6th in the Gazebo. Should Mother Nature surprise us with a nasty day, as a fallback, we will meet in the Library at 7:00. The first real business to conduct will be the appointment of a new club President and a new club Secretary. Mostly we need to talk about events. We need your input on what events to plan for the upcoming season. One of our members has been researching the possibilities. Since we will be outdoors, I'm not too sure how applicable the standard SEPO disclaimer is, but here it is anyway: Everyone attending this event “in person”, by their presence, acknowledges potential exposure to Covid-19. Each person is responsible for his/her own choice as it relates to attending events. Let's have a good “Out in Nature” meeting Monday at 1:00 in the Gazebo Pat Harvey Acting President Sent 2021-12-01: Salvation Army Harlingen - This pertains to what we can do this year for Christmas and what we might want to do next holiday season. Last week at the Women's Club, one resident was kind of insistent about other types of donation opportunities. For Next Year: Linda Heutten and Lorraine Lewis were always the go-to persons from Sunshine for the Salvation Army (SA). If you would care to consider working with them again next year (as we have done in the past), I have a contact - Yolanda Lozano is a volunteer there. She would help us for next year's plans. This effort begins with Sunshine volunteers from the Women's Club to chair these events: (1) the "Angel Tree" program, and/or (2) Bell Ringing the day after Thanksgiving and/or (3) other possible programs(?) the Salvation Army is involved in. For Now: The SA is behind in funds for their Christmas program and any contribution would be a miracle. So - can Sunshine get the word out for anyone who wishes to, to visit their Web site (https://www.salvationarmyusa.org/usn/ ) and make a donation?? - It would go to Harlingen kids. It is an easy web site to do this. Food for thought. Lenore J Combs Back to Top
- 2023-06 Emails | Sunshine Estates
S EPO Community Emails: June 2023 Sent 2023-06-30: Pool Update - Hi Everyone! Quick update on the pool area. As of this afternoon the new equipment will have been installed. This involves a new, and much needed heater for the hot tub. The old one was not reliable so this should solve our problem and give us even heat in the hot tub. Also, there will be a new sand filter for both hot tub and pool. Sand will give us a better filtering system and be more efficient. This will not only give us a better filtering system, but make the chemicals do a better job. Lalo did his usual great job in the installation. Pat him on the back when you see him!!! Everyone have a Safe 4th!!!!!!! - Jim Kennedy Sent 2023-06-30: Next Rock Painting Club meeting moved - Next Sunshine Rock Painting Club meeting is Monday, July 10th, 1pm to 3pm! I moved the 3 July meeting to the 10th of July because of July 4th holiday. See you there! Door prizes will be drawn. - Karren Amos ph 309-781-3479 Sent 2023-06-30: Calling All Dogs and Cats - Hey Everyone, Sandra Delaunay will be coming to the Estates on Wednesday, July 5th, 2023, to take care of your pet's nails. She will be starting at 1:00 pm. The cost is ten dollars per pet. Please text Sandra and she will schedule your appointment. Sandra's number is 956-226-9919. Sandra will come to your home. Thanks, - Marian Young, 719-468-4556 Sent 2023-06-30: Neighborhood Watch - Lenore J Combs 956 245 1276 Coordinator Neighborhood Watch - CERT Team Sent 2023-06-29: Don’t forget to sign-up please for July 4th - EVERYONE IS ASKING ABOUT THE 4TH OF JULY Let's have an Indoor > Outdoor party at the Pool. We have the hotdogs > buns > chips donated. Doing a 4:00pm cookout by the pavilion. We will also have the hall opened-up because of the heat. If everyone would sign up for side items in the library, no later than June 30, so we will have some kind of a head count. Bring your own drinks > but no glass by the pool please. Let's have FUN!!! Any questions text: - Vicky Krueger, 785-418-6208 Sent 2023-06-28: Resident Passing - The office has been informed by both Cathy Richmond and Gene Campbell that current resident, Arnie Thompson, passed away on June 14, 2023. - Valerie Basaldua, SEPO Office Sent 2023-06-23: UNAPPROVED: SEPO Financials, 2023-05 (May) - The UNAPPROVED May 2023 SEPO Financials are posted on the Sunshine Website HERE . Please let me know if you have any questions. - Mark Owen SEPO Treasurer Sent 2023-06-22: July 4th Party - EVERYONE IS ASKING ABOUT THE 4TH OF JULY Let's have an Indoor > Outdoor party at the Pool. We have the hotdogs > buns > chips donated. Doing a 4:00pm cookout by the pavilion. We will also have the hall opened-up because of the heat. If everyone would sign up for side items in the library, no later than June 30, so we will have some kind of a head count. Bring your own drinks > but no glass by the pool please. Let's have FUN!!! Any questions text: - Vicky Krueger, 785-418-6208 Sent 2023-06-21: FINAL REMINDER: Palm Tree Trimming Payments - Last call to turn in Palm Tree Trimming Payments. $25 per palm. Please turn in to office. Trimmers will start on SEPO palms Monday, June 26. Resident Palms will be taken care of after that... Make checks out to: Yuridia Oloarte. - Valerie Basaldua, SEPO Office Sent 2023-06-21: Fallen Tree on TX Ave - This is to inform you we are aware of the fallen tree on TX Ave. and Lalo is working to clear it / clean it up. - Valerie Basaldua, SEPO Office Sent 2023-06-21: MARKET: House For Rent - The house at 1933 W Iowa Ave is currently For Rent. Please see details on the Sunshine MARKET . - Steve Holten, 218-329-1635 Sent 2023-06-21: Karaoke this Friday - Karaoke is this Friday in the Hall. Doors open at 4 and singing begins around 4:30. BYOB, but their might be some free stuff, too. No need to bring food, but you can if you want. Dancing is encouraged and line-dancing will absolutely be happening. You don’t have to participate, but it sure is nice to have people there supporting those that are. Hope to see you there! - Randy Davis Sent 2023-06-14: UPDATE: Texas Gate - An update on the gate; Hurricane Fence was notified about issues with the gate cycling open and close multiple times before staying closed. It wasn’t happening all the time but was not what we were expecting. They had discussed it with the manufacturer and their techs and thought the SOS/Yelper was picking up sound coming from the gate and causing the gate to open, that’s what the codes in the opener were saying. So they’ve moved the SOS/Yelper further from the gate to see if that will solve that problem. If you see issues with the gate please note the time and date and let me know Thanks, Thomas Perrier Sent 2023-06-12: NEED VALIDATION OR CORRECTION: Sunshine website summer activities - Hi All - As time permits I have been trying to ensure I have accurate info on our website. Today I dove into the "Summer Activities Details " page. I have sent some of you personal emails with question(s). Thx to those who have already replied. However, I would greatly appreciate it if everyone would review the page at the above link and let me know if any updates are required. Send replies to sunshinecountryclubweb@gmail.com . I will be using any info supplied to update the '2-pager for Summer Activities'. Thx in advance for your rapid replies. Beth Parrish, SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2023-06-12: Resident Passing - Diane Carlson passed away in the hospital on Saturday (June 10, 2023). Cathy Richmond Sent 2023-06-12: Clint Wunderlich celebration of life - Celebration of life for Clint Wunderlich Saturay June 17, 2023 At: Retzlaff Hall >>> 1:00pm The family would like everyone to join them even if you knew Clint or not. They want this to be a casual (party) and celebration because this is what Clint wanted done. With laughter and music! Please join with your smile in person or in spirit. There will be music and maybe a little Dancing to be enjoyed by everyone. The family has lots of food and drinks ordered for everyone so come hungry! And enjoy the many different drinks the families has ordered. Thank you, - Vicky Krueger, Woman’s Club Sent 2023-06-11: Sunshine Rock Painting Club - The next Sunshine Rock Club meeting is June 26th. Hope to see you there. - Karren Sent 2023-06-11: TX Ave Gate - Hello All, Earlier this week I was notified that the gate was not closing when it should. I contacted Hurricane Fence to service the gate and I believe they came on Friday. I asked Lalo to check on the gate Friday night and Saturday morning and he said it was working. I asked Frank Tewell to check on the gate Saturday night and he said it was working as of 7:05. Thank you Frank! If you see an issue with the gate opening or closing, please send me an email or text with the time and date. I am not in Texas at this time. If you have a question or concern please call/text/email me. Thank you - Tom Perrier, Director Area 2 Sent 2023-06-07: Tree Trimming - Tree Trimming normally scheduled in July could possibly take place at the end of June this year. For those residents that would like the palms in their property to be trimmed the charge will still be the same at $25 per palm . Please call the office at 956-425-1420 or email at sepo.office@gmail.com to add you to the list along with the total of palms. You can send your payment via mail to : 1957 W. Michigan Dr., Harlingen, TX 78550 Valerie Basaldua, SEPO Office Sent 2023-06-07: Gift Baskets for 2024 Good Neighbor Day Golf Tournament (GNDGT) - Good Neighbor Golf Tournament 2024 Thursday, February 29th through Saturday, March 2, 2024 Gift Baskets Hello Sunshine Estates friends: As you may recall, as part of our Good Neighbor Day Golf Tournament’s Awards Banquet we have provided unique prizes provided by our Residents. This letter is to help remind you, while you are “back home in the northlands" , to consider maintaining this tradition for our 2024 Tournament. We are soliciting your help in continuing to prepare “Gift Baskets” of items found locally in your area during your summer stay. We suggest selecting things that set your home area apart from others. These gift baskets will be awarded as prizes during our Awards Banquet. I am aware of several recipients in the past of these unique gift basket prizes, who have indicated how blessed they were to receive these baskets, and they genuinely appreciated Sunshine Residents’ generosity. In our 2023 Awards Banquet, one of the people who received a Gift Basket in the prior year donated a beautiful quilt made by his wife to pay it forward. For example, I most recently lived in Lafayette, Louisiana. So, I will put together a basket of “Cajun items”; seasoning, rice, Tabasco /hot sauces, Beignet mix, cookbooks, and locally brewed beer/wine for our gift basket. Just think of items your area is famous for and start accumulating them to bring back with you. We want the baskets in the $30-$50 value range. - -By preparing the baskets we are also providing a showcase for various products that are in North America where: Sunshine Estate residents live during the summer time. I hope to see everyone in the Valley in a few months. Tony Tramel, 2024 - Good Neighbor Day Golf Tournament, Chairperson trtramel@gmail.com Cell 337-693-6344 June 6, 2023, 2023 Sent 2023-06-06: OFFICE OFF LIMITS - Valerie is under self-quarantine for these next five days. She is following all procedures required. HOWEVER, because she is feeling well enough, and because she feels she needs to tackle certain chores in the office (such as payroll, etc.) she plans to come to the office to work at later hours. She will wipe everything down as she has been trained when she leaves but it is best if our residents avoid the office area. If you need to make a payment, it can wait. And yes, she has been vaccinated. Share Nelson President, SEPO Board Sent 2023-06-03: Buying Rocks to paint at Southern Stone, Tuesday. June 6th - Sunshine Rock Painting Club Members - I'm tentatively planning on driving to Southern Stone & Soil, TUESDAY, 6 June 2023, 8am to buy rocks for myself. Anyone interested in taking a trip there to buy rocks? Southern Stone usually treats us very well, using a golf cart to and from the rocks, weigh them and put the rocks into the trunk. Just let me know. Karren 1-309-781-3479 Back to Top
- Media System Equipment Guide | Sunshine Estates
Media System Equipment Guide - Retzlaff Hall (Created January 26, 2020) THERE ARE THREE REMOTES: For the TVs: The remote (which is used for both TVs) will say “TCL ROKU TV”. Point the remote at one TV at a time and press the Red On/Off button. The ‘TV’ sound volume is located on the side of this remote. For the Sound Bar: The remote will say “LG SOUND BAR”. Make sure the volume is turned down before you turn off the sound bar. Otherwise, when the next person turns it on, they will blow the speakers. Please turn OFF the Sound Bar after each use. For the DVD player: The remote will say “SANYO BLUE RAY DISC PLAYER”. Please turn OFF the Sound Bar after each use. HOW TO WATCH THE VARIOUS AVAILABLE CHANNELS: After turning on the TV select from the Home screen menu what you would like to watch or listen to, i.e. DVD Player for watching movies etc. To leave a channel you have selected, hit the button with the picture of the house. (Top right side of the TV remote under the Red On/Off button). Then use the purple arrows to scroll to the TV home page. Each square in the TV Home screen menu provides you with a different experience. “ET Live” - Entertainment, Interviews and News “TUBI” gives you movies to watch, use arrows to scroll the menu. “PANDORA” is not available. “iHeart radio”- Music “VEVO” - Music station with videos “PLUTO” - TV guide will automatically pop up. “ROKU” is the same as Pluto. While watching normal TV the two televisions will not be in sync. But when using the DVD player they will be in sync. If you would like to print a copy of this Equipment Guide, click on the icon below. Back to Top
- Board Nominating Committee (2024) | sunshine
SEPO Board Nominating Committee For 2024 SEPO Board Election Sunshine Estates Property Owners, Inc., (SEPO) governs Sunshine Country Club Estates (SCCE). (The following information (from various emails, etc) is presented in reverse chronological order.) Nominating Committee Activity for 2024 Election Nominating Committee Process Guide (2023-12-08) Nominating & Election Committees Index Nominating Committee Activity for 2024 Election NOMINATING COMMITTEE ACTIVITY FOR 2024 ELECTION Sent via SEPO Enews Email - 2023-12-27: AMENDED LIST OF NOMINEES FOR ELECTION TO THE BOARD OF DIRECTORS The SEPO Board Nomination Committee, consisting of Pam Adams (Chairperson), Pam Lacy and Patrick Heinerikson, are pleased to submit the following Candidate names, in alphabetical order, for the 2024 SEPO Board of Directors election. These SEPO Residents have met the requirements and are in good standing in the Sunshine Estates Community. All Candidates have been interviewed by one or more Nominating Committee members and were considered by the Committee for nomination based upon their responses to the questions asked of them. The BIOs we receive from each Candidate will be sent via separate email in the next day or two. During the January 2024 SEPO Residents & Directors meeting the Nominating Committee will move that the SEPO Board place the names of these nominees on the 2024 ballot. Randy Davis Scott Kronshage Tracy Wagner This announcement is currently posted outside the SEPO Office. The Candidates’ BIOs will also be posted there, once they are all received by the committee. Please contact Pam Adams, Chairperson, with any questions. 615 668 3145 Sent via SEPO Enews Email - 202 3-12-14: SEPO Board Nominating Committee Roster & Request for Potential Candidates Members of the SEPO Board Nominating Committee are made up of: Pam Adams 615-668-4145 (Chairperson) Patrick Heinerikson 816-810-2862 Pam Lacy 218-443-3416 We have met and are in the process of locating talented SEPO Resident volunteers who would like to serve on the SEPO Board of Directors or would maybe be willing to assist in any of these positions. Experience and willingness to learn and grow is a plus for homeowners wishing to volunteer. Three of the current Board Directors’ terms are ending in the forthcoming SEPO Board election in February 2024. There are a total of seven positions that make up the SEPO Board and they are: Officers: President, Secretary and Treasurer Director Golf Course Director Common Area 1 (SEPO Buildings) Director Common Area 2 (Streets, Drainage & Irrigation Ditches and Texas Ave) Director Common Area 3 (Storage & Shop Area, Tennis/Shuffleboard). These positions are elected and appointed at the Organizational Meeting held immediately following the Annual Meeting in February each year. This means a Board member may hold a position this past year but may not necessarily retain that position during their second year. It’s up to the Board members to make this determination amongst themselves. Share Nelson, Mark Owen and Randy Davis are not planning to run again but are willing to mentor anyone taking the positions currently held by them. Please contact any of the above Nominating Committee if you'd like to learn more, volunteer, have interest or know homeowners who may have talent in any and /or all positions. Together we can achieve so much! Thanking you all in advance. Pam Adams SEPO Nominating Committee Chairperson NOMINATING COMMITTEE PROCESS GUIDE FOR 2024 ELECTION Nominating Committee Process Guide (2023-12-08) Board Nominating & Election Committees Index Nominating & Election Committees Index Back to Top
- WC Acty (2022-2023) | sunshine
Activities: Women's Club (2022-2023 Winter) Additional Details The Women's Club Activities Committee Signup Sheets are posted in the SEPO Library. As Details concerning the various Activities become available, they will be posted for the Community. Shrimp Boil (2022-10-22) Halloween Parade (2022-10-31) Veterans' Day (2022-11-11) Thanksgiving Dinner (2022-11-24) Bake Sale & Raffle (2022-12-10) Breakfast (2022-12-17) Valley Voices (2022-12-20) Caroling (2022-12-22) Christmas Dinner (2022-12-25) Drama Skit (2022-12-25) NYE Party (2022-12-31) New Residest's Party (2023-01-13) Superbowl Party (2023-02-12) (CANCELED) Bow-Tie Event (2023-02-14) (CANCELLED) Taste of Sunshine & Cake Walk (2023-02-23) Valley Voices (2023-02-24) Concert: Rusty Rierson (2023-03-12) Drama Skit (2023-03-18) Farewell: Hobo Party (2023-03-30) Date Day Event (Chairpersons) 10-22-22 Sat Shrimp Boil (Cathy Richmond) (COMPLETE) 10-31-22 Mon Halloween Parade (Vicky Leroy-Krueger) (COMPLETE) 11-11-22 Thu Veteran’s Day (Lenore Combs) (COMPLETE) 11-24-22 Thu Thanksgiving Dinner (Vicky LeRoy-Krueger) (COMPLETE) 12-10-22 Sat Craft & Bake Sale & Raffle (Terry DeBackere) (COMPLETE) 12-17-22 Sat Breakfast (Pam Adams) (COMPLETE) 12-20-22 Tue Valley Voices (Jill Ventrello) (COMPLETE) 12-22-22 Thu Caroling (Pam Lacy) (COMPLETE) 12-25-22 Sun Christmas Dinner (Lenore Combs) (COMPLETE) 12-25-22 Sun Drama Skit (Nancy Steele) (COMPLETE) 12-31-22 Sat NYE Party (Beth Parrish/Denise Utterback) (COMPLETE) 01-13-23 Fri New Homeowners' Party : How Sweet It Is (Pam Davis/Lisa Perrier) (COMPLETE) 02-12-23 Sun Superbowl Party (Need Chairperson(s)) (CANCELED) 02-14-23 Tue Bow-Tie Happy Hour (Pam Lacy) (CANCELED) 02-23-23 Thu Taste of Sunshine & Cake Walk (Pam Davis/Vicky LeRoy-Krueger) (COMPLETE) 02-24-23 Fri Valley Voices (Jill Ventrello) (COMPLETE) 03-12-23 Sun Concert: Rusty Rierson (Jill Ventrello) (COMPLETE) 03-18-23 Sat Comedy / Drama Skits (Nancy Steele) (COMPLETE) 03-30-23 Thu Farewell: Hobo Party (Dee Novak) (COMPLETE) If you would like to volunteer to Chair/Co-Chair OR be on one or more Committees, please sign up on the poster(s) in the Library or contact Jill Ventrello (see her contact info below). Jill Ventrello Women’s Club Activities Director 720-660-8417 jillybeanbean56@gmail.com Shrimp Boil (2022-10-22) Back to Top ************************** Date Day Event (Chairpersons) 10-22-22 Sat Shrimp Boil (Cathy Richmond) (COMPLETE) Sent 2022-10-20: Women's Club: Shrimp boil Update - Get your virtual tickets for the shrimp boil in the library by Friday at 5PM! We are not selling tickets at the door. Cost is $10 per person for shrimp, sausage, corn, potatoes, bread and dessert! We will also provide iced tea and coffee. Bring whatever else you want to drink. Doors open at 4:30! See you there! - Cathy Richmond 303-990-3730 2022-10 Updates - Virtual signups for the shrimp boil are now available in the library. There will be boiled shrimp, sausage, corn on the cob, potatoes, bread, dessert, iced tea, coffee and condiments. Nothing is cooked with the shrimp for those who are allergic to shellfish. The food is kept hot in roasters, and you will be served. I need a couple more volunteers to work in the kitchen and serving line as well as a couple of strong guys to lift the cooked food out of the pots. Doors open at 4:30. Hey guys! 68 tickets sold in one day for the shrimp boil! Envelopes are in the library to sign up. Several people have asked why there is not a signup sheet for the shrimp boil. My explanation comes from experience with using both the signup sheet and the virtual ticket box. Sometimes people sign up and forget to put their money in the box. The chair of the event then has to check with the resident and explain they didn’t put money in the box. Other times people sign up twice so the chair has to reconcile names with money. It is far easier to simply take names from the envelopes in the box. Not very often do we have a limit on tickets. Since we have a limit of 160 tickets, I check the box frequently and will keep the community updated on how many tickets have been sold at least daily. All that being said see you at the shrimp boil on the 22nd! Sent 2022-10-02: WC Shrimp Boil: Ticket Sale Date - Shrimp boil tickets will go on sale October 12th by virtual tickets in the library. If you have friends who will be here for the shrimp boil but are worried about getting tickets, please sign them up. Tickets are limited to 160 and will not be sold at the door. Any questions call me at (303)-990-2730. - Cathy Richmond Sent 2022-09-23: WC - Shrimp boil - The first women’s club activity this year is a shrimp boil on October 22nd. It looks like we will be able to keep the cost at $10 per person! There will be shrimp, sausage, corn, potatoes and desserts. The shrimp is cooked separately so those with allergies may safely eat the rest of the food. Signup will be virtually in the library. A quick review of virtual signups: There is a flowery lock box in the library. It will have envelopes on it that are stamped so you can fill in your name and submit either cash or a check made out to SCCE Womens Club. A list will be compiled with names of paid residents and as you enter your name will be checked off at the door. There is a limit of 160 tickets and no tickets will be sold at the door. Watch the SEPO e-news for more details! Hope to see you there! - Cathy Richmond Sent 2022-09-11: Women's Club (WC): Shrimp Boil - The first Women’s Club event of the season is the shrimp boil on October 22. We will have shrimp, corn, potatoes and sausage (and dessert). All four main items are served from roasters and the shrimp is cooked separately for those who have shrimp allergies. I would like to have a meeting of those willing to help next week to plan the event. Contact me text or call at (303)990-2730 if you would like to help and we will set up a meeting. After the meeting we will be better able to let the community know the particulars. Thanks in advance Cathy Richmond Halloween Parade (2022-10-31) Back to Top ************************** Date Day Event (Chairpersons) 10-31-22 Mon Halloween Parade (Vicky Leroy Krueger) (COMPLETE) Sent 2022-11-02: WC: Halloween Parade - Pics on Web site - Thanks to everyone who supplied the great pics from the Halloween Golf Cart Parade. I have uploaded everything I received HERE . - Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2022-11-02: WC: Halloween Parade - Thx for Donations - We would like to thank everyone for the generous food drive the park had for SONshine Ministries Halloween Eve. Hundreds, perhaps a couple of thousand, food items were received. They will all be delivered shortly to less fortunate people in Mexico. God bless you all. Keith and Linda Axvig--SONshine Ministries. Pictures of the donations can be found on the Sunshine Web site HERE . - Vicky Leroy Krueger Sent 2022-11-02: WC: Halloween Parade - Thank You - Thank You to everyone what fun night we had even with a little rain. The food and donations will be put work starting Tuesday. We have helped a lot of people in much need with a chance of having food for their families. Pics of the collection can be found on the Sunshine Web site HERE . - Vicky Leroy Krueger Sent 2022-10-30: WC: Halloween golf cart trick or treat - Sent 2022-10-26: WC Halloween Parade - Back to Top Veterans' Day (2022-11-11) ************************** Date Day Event (Chairpersons) 11-11-22 Fri Veterans' Day (Lenore Combs) (COMPLETE) Sent 2022-11-07: WC: Veterans Day Tribute Friday 11 November 2pm - Dear Friends Game Plan for Friday: Please join us this Friday for a Veterans Day Tribute Golf Cart Parade, Ceremony and Potluck. Everyone is most cordially invited Parade: 2PM meet at the Office, line up, * Flags ready (you carry it or zip tie it to the cart) 2:15 Golf Cart Parade starts - heads to Gazebo 2:30 Flag Ceremony and etc 4:00 Social & Potluck set up 4:30 Welcome 5PM Potluck Readiness Team: We need 8 Flag Bearers + 2 ? 4 escorts (Flags are in Retz Hall) These Flag bearers will carry their Flag to the Gazebo (on their Golf cart) Also, could use some help with Flag readiness prep (simple) such as help getting flag stands to & from Gazebo (John will be at the Gazebo) Veterans Day Program at the Gazebo (John & Hoppy - mc) Need 2 Traffic control volunteers - station: near the Gazebo steps Duty - simple assistance w parking around Gazebo for presentation as parade comes up Texas Ave. Route = go in between the marked trees and park either side of the Gazebo Everyone will remain in their Golf Cart for the Ceremony Except the 8 Flag Bearers and the 4 Flag escorts -- they will post colors etc in the Gazebo USA Canada Army Navy Marines Coast Guard Air Force POW-MIA Our committee could use some volunteers to carry our Flags etc Could use some general assistance We need 2 volunteers for parking assistance at the Gazebo Vicky is handling the Potluck arrangements Who can pick up the cake? Local bakery by Post Office New Combes Road will be ready by 12 noon -- then take it to Retz Hall kitchen There is a signup sheet (assignment) Leave me your name, phone & duty) - please & thanks Any questions - Please call us. Thanks Lenore Combs 956 245 1276 Genie Newsom 608 697 6719 Marlene Hall 641 351 9973 Thanks, as usual -- Lenore J Combs 956 245 1276 Thanksgiving Dinner (2022-11-24) Back to Top ************************** Date Day Event (Chairpersons) 11-24-22 Thu Thanksgiving Dinner (Vicky LeRoy-Krueger) (COMPLETE) Sent 2022-11-23: WC: Thanksgiving Day Update - Thanksgiving Day the doors of the hall will open at 1:30pm for everyone. Thank You for your patience. - Vicky Leroy Krueger Sent 2022-11-22: WC: Thanksgiving (Final Reminder - Signup due by EOD Tues) - November 24, 2022 Signup cut off is Tuesday end of day! Happy Short Hour > 2:00pm Eating at > 2:30pm Potluck Dinner / Turkey provided (There is a $5.00 per person charge for the turkey and other items) Signup and payment in the library Hope to see you there!!! - Vicky Leroy Krueger Sent 2022-11-22: Thanksgiving Dinner - Thanksgiving Dinner / November 24, 2022 Happy Hour 2:00pm / Eating at 2:30pm Potluck Dinner / Turkey Provided (There is a $5.00 per person charge for the cost of the turkeys and other needs) The signup is setup in library with virtual payment Also there are signup sheets for what potluck items you will bring. Thank You Everyone! Any question text or call - Vicky LeRoy Krueger 785-418-6208 Sent 2022-11-09: Thanksgiving Dinner - Thanksgiving Dinner / November 24, 2022 Happy Hour 2:00pm / Eating at 2:30pm Potluck Dinner / Turkey Provided Come and enjoy dinner with our extended family! (There is a $5.00 per person charge for the cost of the turkeys and other needs) The signup is setup in library with virtual payment Also there are signup sheets for what potluck items you will bring. And last but not least there signup sheets for helping > none of this is possible unless we get help to accomplish all of the tasks that are needed to make all of this happen Thank You Everyone! Any question text or call - Vicky LeRoy Krueger 785-418-6208 Bake Sale & Raffle (2022-12-10) Back to Top ************************** Date Day Event (Chairpersons) 12-10-22 Sat Bake Sale (Terry DeBackere) (COMPLETE) Sent 2022-12-05: WC: Bake Sale Reminder about Donations - In case you might have missed the below in the December Newsletter AND as a reminder that we need your 'goodies' donations this Friday, please read on. Mark your calendar for the Women's Club Bake Sale on Sat Dec 10th from 8 to 11 am in Retzlaff Hall. Get out those cookbooks and favorite recipes and make your favorite holiday goodies for this event. Donations must be labeled* and priced. *(Note any nuts) and may be dropped off at Retzlaff Hall between 5 and 7 pm on Fri Dec 9th. Thanks in advance for your generous donations. On Saturday morning come purchase these holiday goodies including homemade candy ..cookies ..jams ..jellies ..salsa and so much more. There will also be sweet rolls and coffee served for a $1 donation. The Wetherbees will once again be making Lefse for us during the Bake Sale. There will be a raffle and door prizes to add to the fun! Come join us for a fun filled morning - visit with your Sunshine neighbors and enjoy the goodies and fellowship. - Terry DeBackere.. chairman Breakfast (2022-12-17) Back to Top ************************** Date Day Event (Chairpersons) 12-17-22 Sat Breakfast (Pam Adams) (COMPLETE) Sent 2022-12-08: WC: Breakfast on Dec 17, 2022 - Pam Adams Office 615-895-8000 PREFERRED cell 615-668-3145 and text Valley Voices (2022-12-20) Back to Top ************************** Date Day Event (Chairpersons) 12-20-22 Tue Valley Voices (Jill Ventrello) (COMPLETE) Sent 2022-12-22: WC: Valley Voices - The Women's Club sponsored the 'Valley Voices' Christmas Concert in the Retzlaff Hall earlier this week. Thanks to Jill Ventrello (WC Activities Director) who brought this group to the attention of SEPO. It was very professionally done - Tuxes and everything. And it was fantastic. You can also see pictures (complementary from one of your neighbors) on the Sunshine Web site HERE . - Beth Parrish SEPO Communications 314-960-6710 Sent 2022-11-30: WC: Valley Voices Concert - Caroling (2022-12-22) Back to Top ************************** Date Day Event (Chairpersons) 12-22-22 Thu Caroling (Pam Lacy) (COMPLETE) Sent 2022-12-22: WC Caroling, Need Pics and Videos to share - Hi all - I took lots of pictures last year when the carolers were out, but I'm not sure I'm going to be able to that this year. I'm asking any of you who will be out and about this evening 'singing in' or 'just around' the carolers to take pictures and / or videos and send them to me at sepoenews@gmail.com so I can share them with the community. Thx. - Beth Parrish SEPO Communications 314-960-6710 Sent 2022-12-20: REMINDER & Route - Christmas Caroling this Thursday, Dec 22 - The practices are complete, and it is just about time for the carolers to show off their Christmas spirit and their voices. The fun and frivolity will be this Thursday, Dec 22 starting about 4:30pm. The route is set and we will be stopping at the Sunshine homes listed here: First stop: 1945 W Montana Second stop: 4140 Missouri Third stop: 4117 Nebraska Fourth stop: 1941 Indiana Cir Fifth stop: 1916 Iowa Sixth stop: 4329 Minnesota Seventh stop: 4217 Minnesota Eighth stop: 1945 Michigan We sure do hope everyone will enjoy! - Pam Lacy Sent 2022-11-30: WC: Caroling - All are welcome. You don't have to be a great singer or have elf experience. It will all be a lot of fun for our residents. First meeting and practice will be Sunday, Dec 4th at 1pm in Retz Hall. Come and join in the fun! At this time the Carolering will be Thursday Dec 22nd Starting about 4:30pm. - Pam Lacy Christmas Dinner (2022-12-25) Back to Top ************************** Date Day Event (Chairpersons) 12-25-22 Sun Christmas Dinner (Lenore Combs) (COMPLETE) From: Lenore Combs, Sent: Sunday, December 25, 2022 11:14 AM (but not via sepoenews) - Subject: Christmas Dinner etc I have hung up signs about the time: Dinner is 2pm, Social 1pm -- Lenore J Combs Sent 2022-12-12: Christmas Dinner planning meeting - Dear Friends If you have signed up to help or would like the opportunity: Please join us in the Library for a review of Christmas dinner plans. Wednesday 14 December 2022 3:30pm Thanks PS The Head Elf at the Police Dept sends warm regards & thanks for all the wonderful gifts. for Toys For Tots/ We have filled 3 boxes plus. -- Lenore J Combs 956 245 1276 Mari Tennent 616 260 0506 Elves, Inc Sent 2022-11-30: WC: CHRISTMAS DINNER 2022 - Dear Friends, Christmas is coming faster than we think There is a CHRISTMAS DINNER "volunteer" signup sheet with only 'two' lonesome names. 😟 It is located on the WC Activities billboard in the Library. I would like to have a planning meeting early next week and even if you can't make the planning part, we can use your help on Christmas day. One potential early consideration is if we have turkey and/or ham. We will need chefs (and carvers for the turkey) as most ham is already pre-sliced. If we don't get a committee we together, we can have a Charlie Brown Christmas dinner: Peanut butter & Jelly sandwiches Root Beer Floats Popcorn Thanks -- Lenore J Combs 956 245 1276 Coordinator for Christmas dinner Drama Skit (2022-12-25) Back to Top ************************** Date Day Event (Chairpersons) (COMPLETE) 12-25-22 Sun Drama Skit (Nancy Steele) This skit is being presented at 3 PM on Christmas day in Retzlaff Hall. Back to Top NYE Party (2022-12-31) ************************** Date Day Event (Chairpersons) 12-31-22 Sat NYE Party (Beth Parrish/Denise Utterback) (COMPLETE) Newsletter 2023-02: Women's Club: NYE Party (Thank You) - We would like to thank: Our super great committee who made our planning sessions so much fun. Everyone who attended the party and helped us bring in the new year of 2023. We hope you all enjoyed our casual fun-filled evening of eating, drinking, dancing and laughing. - Denise Utterback & Beth Parrish Sent 2022-12-31: PLEASE READ NOW - DETAIL UPDATE: WC NYE Party - TIME CHANGE FOR OPENING OF DOORS: Doors will open at 7:30 this evening. As always there will be no reserving of spots at a table. First Come - First to Pick a Spot. Beth Parrish (314-960-6710) & Denise Utterback (618-553-1417) Women's Club NYE Party Co-Chairs Sent 2022-12-31: REMINDER: Details for tonight (since some of you have been calling) - As a reminder - Here are the details for tonight's WC NYE Party. Time: 8 PM to 11 PM (witness the East Coast ball drop @ 11) Doors will open at 7:45 sharp for you early birds. Where: Retzlaff Hall FOOD: Please bring a favorite appetizer or dessert to share. (And please label if it contains nuts, shellfish or other items people may be allergic to.) Tables will be set up to hold your goodies. BEVERAGES: Coffee, Water and Ice provided. Everything else is BYO. TABLEWEAR: Paper plates, plasticware and napkins provided. BACKDROP FOR PICTURE TAKING: You are encouraged to capture some ‘kodak moments’ of the evening. We’ll have multiple ‘props’ available to spruce up your pictures. MUSIC & DANCING: You will hear some of your favorite tunes (both oldies and newbies) all night long. SUPRISES: So as not to spoil the fun, we're not going to go into any details about this portion of the evening. But we think it’ll be a ‘hoot’. Beth Parrish (314-960-6710) & Denise Utterback (618-553-1417) Women's Club NYE Party Co-Chairs Sent 2022-12-28: WC: NYE setup in the hall - I just wanted to remind everyone that signup for the NYE party is closed. And also, with so many things going on even this last week of the year, if there is anything that will be taking place in the hall between now and 4 PM NYE, please do not disturb the table setup in the hall. Those who did the Chrismas dinner were nice enough to leave it the way they had it since the NYE party will be using the same format. NYE - Here we come !!! - Beth Parrish WC NYE Party Co-Chair Sent 2022-12-26: FINAL REMINDER: WC NYE Party - Ticket Sales ending - We hope that everyone had a great Christmas !!! But now that Christmas is in the rear view mirror, it's time to look ahead to bringing in the New Year this coming Saturday evening in Retzlaff Hall. This is your FINAL REMINDER to purchase your NYE Party tickets. We will be taking down the signup sheets in the Library this Wed (12-28) at 8 PM. Tickets are $5 per person. It's simple; signup on the attendance sheet, put your money in the envelope provided and drop it into the NYE Party box. All other details about this exciting event are below. Please call either of us with any questions. Hope to see you all there. Beth Parrish (314-960-6710) & Denise Utterback (618-553-1417) Women's Club NYE Party Co-Chairs Sent 2022-12-22: REMINDER, WC NYE Party - I know everyone is busy getting ready for primarily two things: Christmas (what fun) and the approaching cold weather (boooo). But I wanted to remind everyone to be sure and take time out of your busy day and get over to the library to sign up for the WC NYE Party. I took the signup stuff to the Women's Club meeting last Friday and then posted everything in the library after the meeting. We've got quite a few on the signup sheet. But there's certainly room for lots more. In case you missed the original email, I've repeated all of the details again. We hope to see your bright and shining faces there. See below for details. Beth Parrish (314-960-6710) & Denise Utterback (618-553-1417) Women's Club NYE Party Co-Chairs Sent 2022-12-15: WC: NYE Party - Details and Signup Info - Hi All – We hope you have your calendars marked to attend the Women's Club NYE Party. Day/Date: Saturday, Dec 31, 2022 (DUH) Time: 8 PM to 11 PM (witness the East Coast ball drop @ 11) Where: Retzlaff Hall Price: $5 per person FOOD: Please bring a favorite appetizer or dessert to share. (And please label if it contains nuts, shellfish or other items people may be allergic to.) Tables will be set up to hold your goodies. BEVERAGES: Coffee, Water and Ice provided. Everything else is BYO. TABLEWEAR: Paper plates, plasticware and napkins provided. BACKDROP FOR PICTURE TAKING: You are encouraged to capture some ‘kodak moments’ of the evening. We’ll have multiple ‘props’ available to spruce up your pictures. MUSIC & DANCING: You will hear some of your favorite tunes (both oldies and newbies) all night long. SUPRISES: So as not to spoil the fun, we're not going to go into any details about this portion of the evening. But we think it’ll be a ‘hoot’. SIGNUP: In the library. Signup Sheet on the Easel - Sign your name(s), # of persons attending and check off if you have paid or not. Envelope (which has been moved directyly under the signup sheet) - Fill out the stamped area. Don’t forget to insert your money. ($5/person) Drop it into the box marked New Years Eve Party (and NOT Christmas Dinner) We have limited space available, so get over there and sign up early. Beth Parrish (314-960-6710) & Denise Utterback (618-553-1417) Women's Club NYE Party Co-Chairs Sent 2022-12-04: WC: NYE Party - For a Good Time: Come Party With Us - Can you believe it! Four short weeks from today we'll be shuffling out the Old Year and hosting in the New Year. WOW - 2023 is almost here. So be sure and mark your calendars, and plan to attend, the Women's Club NYE Party. The committee is currently in the planning stages. We do know it won’t be fancy, but it should be a fun time for everyone. I can tell you the party is: Sunday, Dec 31 (DUH) From 8 PM to 11 PM (see below) In Retzlaff Hall Music, Dancing and other Surprises (definitely still planning) And what would a party be without food and drink Virtual signup will begin soon in the Library I know some of you might be asking - why end at 11 and not midnight? Ending this party a little early will give everyone the opportunity to; go home and go to bed OR watch the central time zone ball drop on TV in the comfort of their own homes in their jammies OR go to another party! 😊Please watch for event details in sepoenews as they are finalized. Hope to see you there!!! - Denise Utterback & Beth Parrish (Committee Co-Chairs) Back to Top New Residest's Party (2023-01-13) ************************** Date Day Event (Chairpersons) 01-13-23 Fri New Residents' Party: How Sweet It Is (Pam Davis & Lisa Perrier) (COMPLETE) Sent 2023-01-11: New Residents Party (Safety Precautions) - Dear Neighbors, Thank you for signing up for the Women’s Club New Residents’ Party being held this Friday, January 13. The sign up is now closed. We ask that if you have signed up and may feel under the weather, have a fever or any signs or symptoms of Covid on Friday, to please stay at home. If you let us know by 1 PM on Friday or sooner, we are happy to deliver your catered meal to your doorstep. We hope to have a fun and safe event for the community. Thank you in advance! Sincerely, Pam Davis 214-516-4844 / Lisa Perrier 651-485-7293 Sent 2023-01-08: FINAL REMINDER: WC New Residents Party - ticket sales ending and other info - We hope everyone is enjoying the New Year and are looking forward to celebrating our new Residents this Friday January 13th in the Hall. This is a reminder that virtual ticket sales will close this Tuesday evening. If you would like to attend, the signup process is easy, just write your name on the signup sheet and place your $12 per person in the envelope and drop it in the box located in the Library. We look forward to a fun-filled evening to welcome our new neighbors. If you have any questions or concerns, please feel free to contact us. See poster below for additional details. Sincerely, - Pam Davis 214-516-4844 & Lisa Perrier 651-485-7293 Sent 2022-12-31: WC: New Residents Party Info - Dear Neighbors, Each year to welcome our new residents, the Woman’s Club hosts a new homeowner resident’s party. Our theme this year is How Sweet It Is! We will be having this event on Friday, January 13th, 2023. The doors of Retzlaff Hall will open at 4 PM. We plan on having new resident introductions around 4:30, followed by a meal catered by the Koffee Klatch. We will have music and dancing provided by DJ Doug and his Lovely Assistant. Plus, a few door prizes for our new residents. As always, the new homeowners will receive a hand delivered invitation soon with instructions on how to RSVP to the event at no cost. We will have virtual tickets available for $12 in the library with a sign up sheet about 10 days prior to the event. We look forward to a fun night of fellowship with all of our neighbors. If you have any questions, please feel free to contact us. Sincerely Yours, Pam Davis 214-516-4844 Lisa Perrier 651-485-7293 Sent 2022-12-08: WC: New Residents' party - Dear Neighbors, Each year to welcome our new residents, the Women’s Club hosts a new homeowner residents' party. Our theme this year is How Sweet It Is! We will be having this event on Friday, January 13th, 2023. The doors of Retzlaff Hall will open at 4 PM. We plan on having new resident introductions around 4:30, followed by a meal catered by the Koffee Klatch. We will have music and dancing provided by DJ Doug and his Lovely Assistant. Plus, a few door prizes for our new residents. As always, the new homeowners will receive a hand-delivered invitation soon with instructions on how to RSVP to the event at no cost. We will have virtual tickets available for $12 in the library with a signup sheet about 10 days prior to the event. We look forward to a fun night of fellowship with all of our neighbors. If you have any questions, please feel free to contact us. Sincerely Yours, - Pam Davis 214-516-4844 & Lisa Perrier 651-485-7293 Sent 2022-11-18: Donations for New Residents' Party - The Womens’ Club will be celebrating our new residents with a party on January 13, 2023, at Retzlaff Hall. We would like to show these new homeowners the greatness of our community and surroundings. If you, or your Club, want to donate an item for a door prize, please let us know. Also, we are trying to gather gift cards from local vendors that we support. So, if you’re a regular somewhere, maybe ask for a donation. We are looking forward to our event and can’t wait to meet our new residents. For additional information, contact Pam Davis (214-516-4844) or Lisa Perrier (651-485-7293) Back to Top ************************** Date Day Event (Chairpersons) 02-12-23 Sun Superbowl Party (Need Chairperson(s)) (CANCELED) Newsletter 2023-02: Women’s Club SuperBowl (canceled) (02-12-23) - Women’s Club is going to cancel the Super Bowl Party. We are going to have a lot of people out of town. So, with low interest otherwise it is going to be canceled. Thanks as always for your support of Women’s Club. - Vicky Leroy Krueger, Women's Club President Sent 2023-01-21: Women’s Club Super Bowl - Women’s Club is going to cancel the Super Bowl Party. We are going to have a lot of people out of town. So, with low interest other wise, it is going to be canceled. Thanks as always for your support of Women’s Club - Vicky Krueger Superbowl Party (2023-02-12) (CANCELED) Back to Top Bow-Tie Event (2023-02-14) (CANCELLED) ************************** Date Day Event (Chairpersons) 02-14-23 Tue Bow-T ie Happy Hour (Pam Lacy) (CANCELED) Sent 2023-01-31: WC - Valentine’s Day - Valentine’s Day Bow-Tie committee apologizes but brunch and happy hour festivities have been canceled for this year. So, get your romantic, love filled plans on and make some wonderful memories. - Pam Lacy Newsletter 2023-02: Women's Club: Bow-Tie Brunch is now “Bow-Tie Happy Hour” - Valentine’s Day February 14 Alert! Due to a variety of reasons we have changed this year’s Valentine's Day celebration from a Bow-Tie Brunch to a Bow-Tie Happy Hour. February 14 at 4:00 in the hall. More information will be forth coming. - Pam Lacy Sent 2023-01-11: WC: Bow Tie Brunch - Need Your Help - Hi everyone - I was so excited to see that I had ten or more people signed up to work on the Womens' Club Bow Tie Brunch scheduled for Tuesday, Feb 14. BUT - due to life happening when you are planning something, my committee has shrunk to three people. I'm asking you to please consider joining the team/committee. Our next meeting is January 16. Anyone interested can call me, Pam Lacy @ 218-433-3416, or Lisa Perrier @ 651-485-7293. Thanks so much. Pam Lacy Taste of Sunshine & Cake Walk (2023-02-23) Back to Top ************************** Date Day Event (Chairpersons) 02-23-23 Thu Taste of Sunshine & Cake Walk (Pam Davis/Vicky LeRoy Krueger) Sent 2023-02-17: Donations for "Taste of Sunshine" Event - The Women's Club is asking for donations of cakes, pies, or goodies for the "Taste of Sunshine" cake walk. 4pm on Thursday 2/23/2023. The signup sheet will be in the library. Please package to give away. And let us know what you are bring. You can leave your stuff in the kitchen the day of the event. With your help you all make this possible. Thank You for your help! Should be fun for all. - Vicky Krueger Sent 2023-02-17: Taste of Sunshine and Cake Walk Event - Sent 2023-02-16: "Taste of Sunshine" cake walk info - Women's Club Meeting is this Friday 2/17/2023 at 9am in Retzlaff Hall. Please come and enjoy a little coffee and some donuts with us. I will have a signup sheet for donations of cakes, pies, or goodies for the upcoming "Taste of Sunshine" cake walk on Thursday, Feb 23. There is no charge for the event > it is a potluck with dishes from your home state or even your childhood. We will charge for the cake walk and we are going to be doing 50/50 drawings throughout the event. Hope you can join us Friday for the Women's Club Meeting! Thank You, Vicky LeRoy Krueger Sent 2023-02-01: WC: Taste of Sunshine Potluck and Cakewalk - Dear Neighbors, The Women’s Club is happy to announce the upcoming activity of Taste of Sunshine with a Cake Walk. This event will take place on Thursday, February 23rd at 4PM. With this event, we encourage everyone to make a dish from their childhood/adulthood lives or from the state in which you live/lived. This is a great way for us to get to know each other better through the love of food. When you enter the hall, you will place your dish under your state sign. Hopefully, we will see so many wonderful dishes and state pride from all of our Sunshine residents. To make the event, a little more interesting, we have decided to add a cakewalk. We will have a sign-up list for anyone who would like to donate a baked good and we will sell cakewalk tickets for two dollars a walk. There will be other surprises as well! We are looking forward to a wonderful time of fellowship with our community and encourage everyone to have fun and participate in this event. Please let us know if you have any questions or concerns. More details to come in the following weeks. Sincerely, - Pam Davis 214-516-4844 & Vicky Leroy 785-418-6208 Newsletter: 2023-02: Women's Club: Taste of Sunshine & Cake Walk - Mark your calendar for this upcoming Women's Club event – and stay tuned for details. - Beth Parrish (for Pam Davis & Vicky Leroy Krueger) Sent 2022-08-16: CORRECTION: Women's Club (WC): Taste of Sunshine Event Date - Taste of Sunshine Event 🌞 We hope everyone is having a wonderful summer and look forward to seeing everyone’s safe return this fall. As a reminder, we will be having a new unique event this season (Thursday, February 25, 2023) in which we will be asking everyone to prepare your favorite dish from your home state, country or a place that you have lived and loved. We feel this would be a wonderful way to get to know each other better through the joy of food! That being said, please think about what you would like to make and please be sure to bring any ingredients you may need from your travels back to Sunshine with you. We are looking forward to learning more about each other through food. Also, as a bonus, we will be offering a cake walk during this event so please let us know if you are interested in donating a baked good. If you have any questions or concerns about this event, please feel free to contact Pam Davis 214-516-4844. Sincerely, Pam Davis and Vicky LeRoy Krueger Valley Voices (2023-02-24) Back to Top ************************** Date Day Event (Chairpersons) 02-24-23 Fri Valley Voices (Jill Ventrello) Newsletter 2023-02: Women's Club: Valley Voices - The Women's Club is hosting another Valley Voices concert on February 24th @ 3:00 pm in Retzlaff Hall. See additional details below. - Jill Ventrello, Women's Club Activities Director Sent 2023-01-24: WC: Valley Voices - The Women's Club is hosting another Valley Voices concert on February 24th @ 3:00 pm in Retzlaff Hall. See additional details below. - Jill Ventrello Back to Top Concert: Rusty Rierson (2023-03-12) ************************** Date Day Event (Chairpersons) 03-12-23 Sun Concert: Rusty Rierson (Jill Ventrello) Sent 2023-03-12: Thank You - I just wanted to give a big heartfelt thank you to those of you that supported the Women's Club by coming to the Rusty Rierson concert today. He was awesome and a good time was had by all! - Jill Ventrello Sent 2023-03-11: RUSTY RIERSON CONCERT SUNDAY / DOORS OPEN AT 2PM - THE 2022 RIO GRANDE VALLEY MALE VOCALIST OF THE YEAR COME AND ENJOY SOME GREAT MUSIC, FUN AND DANCING WITH RUSTY THIS SUNDAY AFTERNOON "3/12/2023" RETZLAFF HALL / TICKETS ARE $12.00 AT THE DOOR 3:00 PM CONCERT > RETZLAFF HALL DOORS WILL OPEN AT 2:00 PM > COME EARLY FOR THE BEST SEATS P.S. Bring your own drinks if you want. We will have coffee and tea. Also we will be doing a 50/50 drawing >> So Bring your extra DOLLARS to Win!!! Thanks Everyone for Supporting Your Women's Club! - Vicky Krueger Sent 2023-03-07: WC Concert - Rusty Rierson (more info about the singer) - t's come to my attention that more information is wanted for Rusty Rierson's performance on Sunday March12th. Rusty is a country singer/guitarist from Kansas and has been in the music industry for 23 years. He has toured all over the country and abroad (including Canada, Mexico, South America, England and Scotland). In 2019 and 2022 he was named Rio Grande Valley Male Vocalist of the Year! So for an afternoon of good toe tapping music and possibly a little dancing, join us. Again it's on Sunday March12th @ 3:00 pm in Retzlaff Hall. Doors open at 2:00 pm. Tickets are $12 at the door and will help raise money for The Women's Club. In addition to the concert we will be having a 50/50 raffle with tickets being $1 for 1 or 6 for $5. Any questions, you can contact me at 720-660-8417. - Jill Ventrello Sent 2023-03-06: REMINDER - WC: Concert - Rusty Rierson - This is a reminder of the concert with Rusty Rierson on the 12th of March at 3:00 pm in Retzlaff Hall. Tickets are $12 at the door. Doors open at 2:00 pm. Jill Ventrello WC Activities Director Sent 2023-02-20: WC Fund Raiser: Concert - Rusty Rierson - I wanted to get the word out that the Women's Club has added a new event scheduled for March 12. Details are listed on the poster below. - Jill Ventrello, WC Activities Director ************************** Date Day Event (Chairpersons) 03-18-23 Sat Drama Skit (Nancy Steele) Sent 2023-03-14: WC: Upcoming Drama - Drama Skit (2023-03-18) Sent 2023-03-06: WC: Upcoming Drama Performance - N ewsletter 2023-03: Women's Club, Drama Skit - Drama Club presents A Program in Retzlaff Hall Saturday March 18 at 2:00 PM with light refreshments afterwards. Plenty of Laughs and opportunities for audience response. Four Short Skits followed by a longer story of a shipwreck on a lonely Island with some crazy Characters. Tickets are Five dollars each. Please buy them in advance. We will provide envelopes in the library. - Nancy Steele, 614-657-3428 Newsletter 2023-02: Women's Club: Drama Skit - - Nancy Steele, 614-657-3428 ************************** Date Day Event (Chairpersons) 03-30-23 Thu Farewell: Hobo Party (Dee Novak ) Sent 2023-03-30: Hobo Party - See all you hobos tomorrow at the farewell party! Doors open at 4PM. Access only through the door on the north side of the hall. - Cathy Richmond Sent 2023-03-28: Hobo Party - Plans are going well for the party! Tickets are on sale until Wednesday at noon! Looking forward to seeing you hobo! - Cathy Richmond Sent 2023-03-23: Farewell party - One week till the farewell party! Get your virtual tickets in the library soon! - Cathy Richmond Farewell: Hobo Party (2023-03-30) Sent 2023-03-16: WC - Farewell Hobo Party - The Farewell Hobo Party is March 30th. Virtual tickets go on sale in the library Thursday, March 16th. Tickets are $12/person. Doors open at 4 PM. Meal will be hobo (beef) stew, coleslaw and dessert. DJ Doug will provide music for the event. Dress as hobos. There will be a King and Queen of the hobos crowned with prizes. Hope to see you there! - Cathy Richmond for Farewell party committee Newsletter 2023-03: Women's Club - Farewell Hobo Party - We are in the planning stages for this year’s Farewell Party. Stay tuned for details as they unfold. - Robin Fleiner & Dee Novak Back to Top
- Pool - Hot tub - Pavillion
Pool - Hot tub - Pavilion The open air Pavilion next to the Pool and Hot tub plays host to many neighborhood gatherings and parties. The pool is always available to Swimming, Sunbathing and Just enjoying the company of Friends & Neighbors. Email Sent 2024-01-19: pool update - A quick update on the pool situation!! A new heater has been ordered------because of the weather all over the country, they are in demand!! We have one coming in from Phoenix and should be here by Wednesday. We will try to have it installed as quickly as possible, so hopefully it will be up and running by the end of next week. Thank you for your patience and the way this weather has been, haven’t noticed a line of folks trying to get into the pool. Hot tub is working Great!!!!! Will keep you up to date. - Jim Kennedy, SEPO Board Email Sent 204-01-18: pool heater - Just a quick note to let everyone know the heater for the pool is giving us some problems. The pool temp might be a little chilly for the next few days. Will be taken care of a quickly as possible. - Jim Kennedy, SEPO Board Email Sent 2023-09-16: pavilion floor - Hi! Hope everyone is having a fantastic summer!! Starting next Monday. September 18th, the Pavilion will be closed because we are going to refinish the floor. This should take most of the week and again thank you for your patience. Something to look at when you all (Y’all) return!! - Jim Kennedy Email Sent 2023-07-17: Pool Jets - Hi pool users. Need your help!! The jets in the pool are adjusted to make the skimmers work more efficiently. They steer any floating objects like leaves towards the skimmers. If you try adjusting these jets it just cuts the way the water is moving towards the skimmers. We would like to ask you to leave the jets in the position they are in now. Thank you and your cooperation is much appreciated. - Jim Kennedy Email Sent 2023-06-30: Pool Update - Hi Everyone! Quick update on the pool area. As of this afternoon the new equipment will have been installed. This involves a new, and much needed heater for the hot tub. The old one was not reliable so this should solve our problem and give us even heat in the hot tub. Also, there will be a new sand filter for both hot tub and pool. Sand will give us a better filtering system and be more efficient. This will not only give us a better filtering system, but make the chemicals do a better job. Lalo did his usual great job in the installation. Pat him on the back when you see him!!! Everyone have a Safe 4th!!!!!!! - Jim Kennedy Email Sent 2023-05-20: Pool Update (Saturday May 20) - Hi: A Saturday morning update on pool. Pool is ready to use---Enjoy!! The hot tub can be used, but the jet are off! The motor that runs the jets is the one that has parts ordered. Hopefully by Monday!!! Thanks everyone for your patience. - Jim Kennedy Email Sent 2023-05-19: Pool Update - Hi: Quick progress report on pool and hot tub!! There was a tear in one of the filters and that has been ordered. Lalo has worked his tail off switching filters to get things in line as quickly as possible. To get things done the “right way” – let’s put off using the pool for another day. When I get the green light, I’ll let you know. Hope it will be worth the wait!!! Thanks again for you patience. - Jim Kennedy Email Sent 2023-05-19: Pool Update - FYI - Jim sent this to me yesterday at 4 PM but I was unable to get it sent out. Beth ******************* Hi: Because of weather and some glitches that have popped up with filters and pumps, am sorry to say the pool and hot tub will not be open Friday. The good news is that both the hot tub and pool look great! With the addition of some chemicals and tender care everything should be soon back to normal. Thank you everyone for your patience while this is being done!!!!! - Jim Kennedy Email Sent 2023-05-09: Pool and Hot Tub Closed - Pool And Hot Tub will be Closed for Cleaning Pool and Hot Tub Is going to be completely drained and cleaned with Acid Solution next week Mon-Thurs May 15-18. We will update you on Thursday with the status of Maintenance. Thank you - Jim Kennedy Email Sent 2023-03-06: Pool Cleaner - Good Morning: We have acquired a Robotic Pool Cleaner. We gave it a test run early this morning and it looks like it is going to do a great job. The cleaner will run when no one is in the pool. Therefore, it will do its’ work in the middle of the night. The cleaner will be set up and put in the pool at approximately 9:00 pm. It is OK to be in the pool at this time, just be careful of the cords. At about 4:00 am the cleaner will start and run for about 2 ½ hours. Lupe will then be here to remove the cleaner from the pool. During that run time, please stay out of pool. Thank you very much for you cooperation. This does not involve the hot tub, so that can be used as usual. It is in the plan to give the hot tub a special cleaning, and you will hear more about that later. Thanks again - Jim Kennedy Email Sent 2023-03-02: NO GLASS CONTAINERS IN POOL OR PAVILION AREA - Attention to all Residents: The above is a reminder that is posted in the area of the swimming pool and pavilion. There are to be no glass containers brought into this area. This is for obvious reasons. For your safety and others, this is a rule that MUST be followed. If glass drops and shatters, which it does, and you are barefoot, you will very much regret stepping on it. It is almost impossible to completely clean up and if it goes into the pool or hot tub, they must be drained and cleaned. Known offenders will be made accountable. - SEPO Board Email Sent 2023-03-01: Pool Closure this Saturday - As you all know, the Good Neighbor Day Golf Tournament starts Thursday morning and concludes Saturday evening with a Happy Hour (HH) in the pool/pavilion area followed by an awards dinner in Retzlaff Hall. Starting with setup for the HH and until everyone has entered the hall for dinner, the pool/pavilion area will be closed to only those participating in the tournament festivities. We are looking at a closure from 3-6 PM Saturday. Thank you in advance for your understanding and cooperation. - Tony Tramel, GNDGT Chairperson See the result of Pool Shower renovations. What a calm soothing place to be at night. Pool-Hot tub-Pavilion at night Play Video Facebook Twitter Pinterest Tumblr Copy Link Link Copied Back to Top
- Summary (Summer 2022) | Sunshine Estates
Things To Do: Summary Summer (2022) Recurring Activities (by Month) Board/Residents & Club/Committee Mtgs Daily-Weekly-Monthly Golf-Clubs-Commitees-Special List of Clubs & Committees Daily / Weekly / Monthly Activities Overview Document (These 'monthly' activities documents replace the 2-Pager used in previous years.) (Click on the "Fun Times" Sign to view/print each Month.) Recurring Activities (by Month) July 2022 August 2022 ******************************** Meetings (Apr 1, 2022 thru Sep 30, Mar 2022) Click HERE for Details SEPO Board & Residential Women's Club (WC does not meet during summer months.) OTHER Clubs/Committees Board/Residents & Club/Committee Mtgs Daily-Weekly-Monthly Back to Top ****************************** Daily/Weekly/Monthly Activities Overview (Summer: Apr 1, 2022 thru Sept 30, 2022) Click HERE for Details SUNDAY: 2:00 pm, Cards/Games 5:00 pm, (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) MONDAY: 8:00 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 9:30 am, Line Dancing: Intermediate (Summer: Weekly / Retzlaff) 1:00 pm, Rock Painting: (All Year: 1st & 4th Monday, Monthly / Retzlaff) (except Jul 4 & Sept5 have been moved to the following Mondays, Jul 11 & Sep 12) 5 :00 pm (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) TUESDAY: 8:00 am, Pickleball (All Year: Tue & Thu / Tennis Court) 8:30 am, Men's Golf League: Tee Time (Summer: W eekly / Golf Course) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Woodshop open (Summer: When Monitor is Onsite / Woodshop) 9:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 12:30 pm, Billiards: Texas 8 Ball (Tue, Thu, Sat / Pool Room) 1 - 3:30, Mahjong (All Year / Card Room) 5:00 pm, (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 pm, Cards: Men's Poker (Tue & Thu / Card Room ) WEDNESDAY: 8:00 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Ladies' Golf Tee time (Summer: Weekly / Golf Course) 9:30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 1:00 pm, Samba (Summer: Weekly / Card Room) 5:00 pm, (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6 :00 pm, Mexican Train/Dominos (Summer: Weekly / Card Room) THURSDAY: 8:00 am, Pickleball (All Year: Tue & Thu / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Quilting: Killer Bees (All Year: Weekly / Retzlaff Hall) 9 :30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 12:30 pm, Billiards: Texas 8 Ball (All Year: Tue, Thu, Sat / Pool Room) 1:00 pm, Cards: Hand & Foot (Summer: Weekly / Card Room) 4:0 0 pm, Happy Hour & Potluck (All year: Weekly / Retzlaff Hall) 4:00 pm, Happy Hour (finger food only) (All Year: Weekly / Pavilion) 5 :00 pm, (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 pm, Cards: Men's Poker (Weekly / Card Room ) FRIDAY: 8:00 am, Tennis (All Year: Mon, Wed, Fri / Tennis Court) 8:30 am, Water Aerobics: First Session (All Year: Mon thru Fri / Pool) 9:00 am, Woodshop open (Summer: When Monitor is Onsite / Woodshop) 9 :30 am, Water Aerobics: Second Session (All Year: Mon thru Fri / Pool) 10:30 am, Jokers (Card/Board Game) (Weekly / Card Room) 5:00 pm (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 7:00, Hand & Foot/Samba (W eekly / Card Room) SATURDAY: 9:00 am, Saturday Golf Scramble (All Year: W eekly / Golf Course) (NOTE: Will be suspended starting 08-06-2022 until 09-10-2022, due to NO Host for the month of August, 2022) Scramble Host Joy Olson 10:00 am, Cards: Duplicate Bridge (Weekly / Retzlaff Hall) 12:30 pm, Billiards: Texas 8 Ball (Tue, Thu, Sat / Pool Room) 5:00 pm (time adjusts as seasons chg) , Golf Scramble: O'Clockers (All Year: Daily / Golf Course) 6:30 pm, Game: Mahjong (Weekly / Library) 7:00 pm, Cards: Jokers & Pegs (Weekly / Card Room) Golf-Clubs-Commitees-Special Back to Top Golf, Clubs & Committees and Special Events Overview below (Summer: Apr 1, 2022 - Sep 30, 2022) View DETAILS by clicking on: Summer 2022: GOLF or CLUBs & COMMITTEEs or SPECIAL (includes Potlucks) APR 2022 : 7 - Calling All Dogs and Cats (Special / Your Home) 12 - Birding and Nature Club Walk (Club / TX Ave) CANCELLED MAY 2022 : 5 - Potluck: Cinco de Mayo (Special / Retzlaff Hall) 25 - Calling All Dogs and Cats (Special / Your Home) 27 - Men's Golf League (Rescheduled from 05-24 due to rain) (Golf / Golf Course) 30 - Potluck: Memorial Day Picnic (Special / Retzlaff Hall w/Games inside and outside) JUN 2022 : 12 - Rock Painting Club (moved from Jul 5) (Club / Retzlaff Hall) 16 - Potluck: June (Special / Retzlaff Hall) JUL 2022 : 4 - Potluck: Fourth of July (Special / Retzlaff Hall) 7 - Calling All Dogs and Cats Too (Special / Your Home) 12 - Rock Painting Club (moved from Jul 5) (Club / Retzlaff Hall) AUG 2022 : 1 - Rock Painting Club (CANCELLED) (Club / Retzlaff Hall) 18 - Potluck: August (Special / Retzlaff Hall) 31 - Calling All Dogs and Cats (Special / Your Home) SEP 2022 : 12 - Rock Painting Club (moved from Sep 5) (Club / Retzlaff Hall) List of Clubs & Committees Back to Top ****************************** CLUBs & COMMITTEEs (2022-2023) BIBLE STUDY (Men) ?? BIBLE STUDY (Women) ?? GOLF: MEN'S LEAGUE GOLF: WOMEN'S LEAGUE QUILTING (KILLER BEES) LINE DANCING NEIGHBORHOOD WATCH / CERT SEPO BOARD NOMINATING COMMITTEE SEPO BOARD ELECTION COMMITTEE SUNSHINE GIFT & MEMORIAL COMMITTEE SUNSHINE FISHING CLUB SUNSHINE GARDEN CLUB SUNSHINE NATURE & BIRDING CLUB SUNSHINE ROCK PAINTING CLUB VETERANS' HONOR WALL WOODWORKERS WOMEN'S CLUB Women's Club Standing Committees: Activities Bulletin Board Decorations Historian Librarian Newsletter Purchasing Summer Potlucks Back to Top
- Board Mtgs (Exec): 2022 (Summer) | Sunshine Estates
SEPO Board Executive Sessions (Notices - Notes: to Sunshine Community (04-01-2022 thru 09-30-2022 Summer Season) Go directly to the Information you are looking for by clicking an item below. Board Exec Session Notes (2022-04-21) Board Exec Session Notice (2022-04-21) Board Exec Session Notes (2022-04-21) **************************** BOARD EXECTIVE SESSION Notes to Community Thursday, April 21, 2022, after Board Mtg (Reg) "Board Members Only" Board Exec Session Notice (2022-04-21) **************************** BOARD EXECTIVE SESSION Notice Thursday, April 21, 2022 "Board Members Only" Back to Top
- 2021-09 E-Mails | Sunshine Estates
S EPO Community E-Mails: September 2021 Sent 2021-09-29: MARKETPLACE: Any Updates Needed? - In looking at the Household+ Marketplace pages on the Web site I was wondering if there are any updates that need to be made. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2021-09-29: SEPO Suggestion COMPLETED: Community Divided & No New Covid-19 Mandates Needed - One of our Sunshine residents submitted a SEPO Suggestion/Complaint/Idea form stating they felt the community is divided and assaulting each other and they didn't feel mandates to segregate vaccinated vs unvaccinated persons within the community were necessary. The Board is working to resolve any issues that may be causing residents to feel the community is divided and assaulting each other. If anyone is saying there are forthcoming mandates to segregate vaccinated vs unvaccinated persons within the community, that is definitely not the case. It is only rumor. The resident has been informed of this and the Board thanks the resident for their input. To see details concerning this and other residents' input click HERE . SEPO Board Sent 2021-09-28: Additional Street Construction/Repairs in Sunshine - The minutes from the Sep 23, 2021 Board meeting are not yet ready for distribution. But we wanted to give everyone an update on the ongoing street construction on W Indiana Circle and the street repairs that started today on W Michigan Ave. Sorry this didn't go out sooner, but everything happened very quickly this week concerning the street repairs. At the 09-23 meeting Larry Keller had asked the Board to consider appropriating a maximum of $20,000 to remove and repair defective asphalt pavement, including but not limited to W Michigan Ave, W Iowa Ave, N Missouri St and seal coating the outer edges of W Texas Ave. He proposed we use the same company, D & J Site Construction, that has been working on W Indiana Circle as they were still onsite and we had established a good relationship with them. The Board approved Larry's request. Tony talked to the contractor and he was able to start on road repair work on W Michigan today. Owners on W Michigan are able to work around this construction by parking their vehicles next to the tennis courts. A 2-pass seal coat is scheduled for W Indiana Circle, which will require the entire street to be closed for 3 days. W Indiana Circle residents will be notified as the contractor prepares for this effort next week. If weather holds off, the Contractor may finish this repair work on W Michigan and W Indiana Circle in the next 2-3 weeks or less. Larry Keller and Tony Tramel SEPO Board Sent 2021-09-28: O'Clockers Golf - Our evening (O'Clockers) golf scramble will change times starting Sunday October 3rd. We will be playing at 5:00 as it is getting darker earlier. Meet beside the shuffleboard courts at 4:45 for team and hole assignments. All are welcome to join the fun. No charge, just a good time. Open to all levels of golfers. Have added several beginners this summer and they are having a ball. So come one, come all. Donna Myers Sent 2021-09-28: IMPORTANT: Water Pump Breakdown - We had a water pump malfunction today and are currently running water using our backup pump. Please refrain from watering your yards until further notice. Thank You. Lyn Swonger (by Beth Parrish) Sent 2021-09-28: SUNSHINE NEWSLETTER: Oct 2021 - I have completed the first Sunshine Newsletter for this upcoming winter season (2021-2022). It contains LOTS of good/useful information. So please take the time to read through it. However, I've tried and tried to put it into the body of this e-mail - without success. There's just too many graphics and indentions to do it without loads of efforts. So, please please please, click on this link and pull it up on the Web site HERE . All newsletters back to the 2018-2019 winter season can always be found HERE . If you have any issues viewing the newsletter or need help with anything, please let me know. I will be sending it to Valerie shortly to print copies for the library. Beth Parrish SEPO Newsletter Manager E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2021-09-27: Summer Potluck - Hey Friends, Our last potluck for the summer is this Thursday. Everyone is welcome. Please bring a dish to share. We provide coffee, iced tea, plates, utensils, and napkins, but you can bring your own drinks and eating utensils if you'd like. Date: Thursday, September 30, 2021 Time: 4:00 social hour, eat at 4:30 Place: Retzlaff Hall See you Thursday! Marian Young 719-468-4556 Sent 2021-09-26: Neighborhood Watch Minutes from 09-20-2021 - Sunshine Neighborhood Watch – CERT Team (Est. 2008) SCCE - Harlingen’s premier NW & CERT Team. Lights On -- Lock Up and Look Out for each other! MINUTES – Monday - 20 September 2021 - 3pm - Retzlaff Hall Lenore J. Combs, Coordinator 956 245 1276 LJCombs44@gmail.com Officers Bravo and Moreno, NW HPD District Representatives Dear NW- CERT Volunteers, Residents and Friends, We had a small meeting with a large input yesterday. Thank you for taking your time. Please see the Minutes, with all of the details, from this meeting HERE . Sent 2021-09-26: Resident Passing - Sharon Ridlon, wife of Roy, lost her battle with Cancer on Saturday, September 25, 2021. Prayers for the family. Cards can be sent to Roy Ridlon on Missouri. -- Lenore J Combs 956 245 1275 Sent 2021-09-24: Video of Special SEPO Board Meetings held on 09-21-21 (Correction) & 09-23-21 (Addition) - As I was preparing to send this e-mail I noticed I had mistated something in the e-mail I sent about the 09-21 Board Meeting video. So here is the correction concerning 09-21 and the additional 09-23 Board Meeting video info. CORRECTION: The Special SEPO Board meeting held on Tuesday, September 21, 2021 @ 1:00 PM CT was a Hybrid meeting. Retzlaff Hall was open to Board members and those residents and renters who wished to attend in person. This meeting was recorded and can be viewed directly from here: https://video.wixstatic.com/video/2851bf_cb6452ee482b47ddbc9caac0de3556ec/720p/mp4/file.mp4 ADDITION: The Special SEPO Board meeting held on Thursday, September 23, 2021 @ 1:00 PM CT was a Hybrid meeting. Retzlaff Hall was open to Board members and those residents and renters who wished to attend in person. This meeting was recorded and can be viewed directly from here: https://video.wixstatic.com/video/2851bf_cb6452ee482b47ddbc9caac0de3556ec/720p/mp4/file.mp4 Both of the above videos can also be viewed from the Summer 2021 Board Meetings page on the Sunshine Web site HERE . If you have any questions about these videos or issues with viewing them, please let me know. Beth Parrish SEPO Board Secretary E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-24: Access to Sunburst Building (Fitness, Cards & Billiards) - Sunburst building will be closed September 28 and 29, Tuesday and Wednesday, for wax and stripping of the floors. Jean Burgoine Sent 2021-09-22: Various Board meeting documents now available - The following can be found HERE . Video from the Board Meeting on 09-21-2021. UNAPPROVED Minutes from the Board Meeting on 09-21-2021. Revised Agenda for the Board Meeting on 09-23-21. Beth Parrish SEPO Board Secretary Sent 2021-09-21: Golf Course Spraying - Golf course will be sprayed today September 21, 2021 with Decamba +24D (Weed killing chemicals). Please wash your hands after you are done playing. Lyn Swonger Sent 2021-09-19: SEPO Resident Complaint CLOSED: Maintenance of Ditch behind resident's home - One of our Sunshine residents submitted a SEPO Complaint (via e-mail to the SEPO Board) that the ditch behind the resident's home had never been properly maintained. Tony Tramel acknowledged to the resident, on the same day, that the complaint had been received by the Board. Three attempts to set up a meeting date and time to discuss were never responded to by the resident. Therefore, the SEPO Board is CLOSING this Complaint. The resident has been notified of this CLOSING. To see details concerning this Complaint click HERE . SEPO Board Sent 2021-09-19: NW-CERT meeting Agenda for Monday 20 Sept at 3pm Retz Hall - Dear Friends - This is an open meeting for all residents. Come and add your 2 Cents -- Lenore J Combs 956 245 1276 NW-CERT Coordinator ******************************* Sunshine Neighborhood Watch – CERT Team (Est. 2008) SCCE - Harlingen’s premier NW & CERT Team. Lights On -- Lock Up and Look Out for each other! Meeting Agenda – Monday - 20 September 2021 - 3pm - Retzlaff Hall Lenore J. Combs, Coordinator 956 245 1276 LJCombs44@gmail.com Officers Bravo and Moreno, NW HPD District Representatives Dear NW- CERT Volunteers, Residents and Friends, This is an open meeting and we welcome your constructive input. At the moment I am choosing to call an in person meeting to discuss the future of our NW-CERT program. Please wear your mask, we will practice social distance and take as many precautions as possible. There may be persons physically attending this event, who are not following CDC recommendations for unvaccinated persons, which means there is potential for exposure to Covid-19. Therefore, each person must decide for themselves if they wish to attend this or any of our SEPO events in person. I wish to get as many helpful hints and opinions as possible. You matter. Sunshine matters. If you cannot attend, please send me your 2 Cents on this agenda. Please see the remaining portion of the Agenda with all of the "Subjects To Be Discussed" HERE . Sent 2021-09-19: Nail Trimming Time - Hey Everyone, - Sandra Delaunay will be coming to the Estates to trim our pet's nails this Wednesday. Date: September 22, 2021 Time: Appointments begin at 1 pm Text or call: Marian at 719-468-4556 to set up an appointment Cost: $10 Thanks, Marian Young Sent 2021-09-18: SEPO Suggestion COMPLETED: New tree on back of Tee Box #5 - One of our Sunshine residents submitted a SEPO Suggestion to replace the tree on the back of Tee Box #5, that was lost during the 2021 winter freeze. After Board investigation, the Board Golf Course Director - Lyn Swonger, has replaced the tree. The resident has been informed of this. The Board thanks the resident for this suggestion. To see details concerning this Suggestion click HERE . SEPO Board Sent 2021-09-16: SEPO Suggestion CLOSED: Weekly Bingo in Retzlaff - One of our Sunshine residents submitted a SEPO Suggestion to start having Bingo in Retzlaff Hall. After Board investigation, which included consultation with the Women's Club, this item was CLOSED based on the following. Per Marian Young (Women's Club Board) we will not be able to have Bingo at SEPO because we are a 55+ community, which prohibits us from having Bingo, selling cards or paying out money. It would be considered gambling if we did it. We could only get a one-time license for $25 for a one-time event, but not ongoing. If we were 60+ we would be exempt. The resident has been informed of this. The Board thanks the resident for the suggestion of a potential SEPO Activity. To see details concerning this Suggestion click HERE . SEPO Board Sent 2021-09-16: Corrected - AGENDA for Board Meeting on Thursday, September 23, 2021 @ 1:00 PM CT - The agenda is on the Sunshine Web site HERE . Please let me know if you have any issues getting to the document. Valerie will be posting the agenda for the 09-23-21 Board meeting outside her office and on the poolside door to Retzlaff Hall by 1 PM, at the latest, on Monday, September 20, 2021. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-16: Corrected - AGENDA for Board Meeting on Tuesday, September 21, 2021 @ 1:00 PM CT - The agenda is on the Sunshine Web site HERE . Please let me know if you have any issues getting to the document. Valerie will be posting the agenda for the 09-21-21 Board meeting outside her office and on the poolside door to Retzlaff Hall by End of Day, at the latest, on Friday, September 17, 2021. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-16: Corrected - AGENDA for Board Meeting on Tuesday, September 21, 2021 @ 1:00 PM CT - The agenda is on the Sunshine Web site HERE . Please let me know if you have any issues getting to the document. Valerie will be posting the agenda for the 09-21-21 Board meeting outside her office and on the poolside door to Retzlaff Hall by End of Day, at the latest, on Friday, September 17, 2021. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-16: FOUND - Dog - Lost caramel Chihuahua (female) with a collar found by a resident. Contact info: 4337 N. Minnesota 520-236-8374 Sent 2021-09-15: 'EARLY' REMINDER: OCT 2021 Newsletter Articles Due by End of Day on Sep 24, 2021 - Ordinarily this 'first reminder' wouldn't be going out until the 17th of the month. However, since I sent the e-mail near the beginning of Sep 2021 reminding everyone about the upcoming Oct 2021 Newsletter, I have only received two Newsletter articles to publish. My schedule is going to be super crazy starting the end of this week with a couple of Board meetings next week and packing to head back down south. Sooooo, the sooner you get your articles to me, the better. If you have an article you would like published in the Sunshine Oct 2021 Newsletter, the article needs to be submitted to seponewsletter@gmail.com by End of Day on the 24th of this month, at the latest. Please send much sooner if possible. The Newsletter Guidelines, which were updated on Sep 14, 2021, are attached to this e-mail and also posted on the Web site HERE . Please call with questions. Beth Parrish SEPO Newsletter Editor E-Mail: seponewsletter@gmail.com 314-960-6710 Sent 2021-09-14: SEPO: August 2021 Financials - Hello Fellow Homeowners, I am sending out the August Financials. They were included in the email and are also posted on the website HERE . Please let me know if you have any questions. Thanks Mecca Henry Sent 2021-09-14: The Passing of Sam Ford (Former Resident) - Yesterday (9/12/21) Samuel Albert Ford a long time SEPO resident up until 4 years ago went to his eternal rewards. Many of you will remember Sam as a SEPO Board member (twice), or as the president of the Birding and Nature club or the guy who could fix anything. Please remember Sam and Dorsey in your prayers. Pat Harvey (Sam's golfing partner) Sent 2021-09-12: Resident's Daughter Passing - Larry and Linda Etten lost their daughter Friday from cancer. Tracy was 54 with a son and a daughter. Our community holds them in their prayers. Cathy Richmond Sent 2021-09-10: REMINDER: Timing of running personal sprinkler systems - Please do not water personal lawns between 7 PM and 7 AM. Watering between these hours is robbing the golf course sprinkler water at night causing dry spots on greens and fairways. Lyn Swonger Sent 2021-09-10: Resident Passing: More info - Marian Seelye RIP - It is with a sad heart to announce the passing of Marian Seelye, mother of JoAnne Anderson, and past resident of Sunshine. Marian had just come to stay with JoAnne and ultimately make a trip here. Marian laid down for a nap, JoAnne went to check later and she had gone peacefully with the Angels. Marian was special - she was the SCCE Choir Director several years ago for many years and assisted putting on many wonderful shows here, especially at the holidays. She also had her Choir group sing occasionally with the Sunday Night Sunshine Jammers and was a presence in many of Lassey's productions. And she made some great dishes for our Thanksgiving and Christmas dinners. We will miss you but remember the "Good Old Days". God Bless American and God bless you and your family. Condolences can be sent to JoAnne Anderson (daughter) 22931 185th Street Detroit Lakes, MN 56501 Lenore J Combs 956 245 1276 Sent 2021-09-09: Resident Passing - I was informed longtime resident Marian Seelye passed away Wed, Sep 8, 2021. Valerie Basaldua Sent 2021-09-08: MARKETPLACE: Household - Fridge for Sale - Go to the MARKETPLACE to see the add below (plus Pictures). "FOR SALE" - Refrigerator - (Added 09-08-2021) Contact: David Fleiner 808 260 0948 Description: LG Stainless Steel Refrigerator Side by Side Two years old - excellent condition Pricing: $850.00 David Fleiner Sent 2021-09-04: Labor Day Potluck - Hey Friends - Our next scheduled Potluck will be this coming Monday, Labor Day, at the hall. We are starting a half hour earlier so the golfers still have time to play at 6pm. Bring a dish to share with others. Coffee, tea, and ice will be provided as well as plates, napkins, and utensils. If you wish, you may bring your own plates, drinks, etc. Date: Monday September 6, 2021 Place: Retzlaff Hall Time: Social Hour 4:00, Eat at 4:30 Any questions, call me 719-468-4556. Marian Young Sent 2021-09-04: SEPO E-News E-mail Mgr Availability - As soon as this e-mail goes out I will be heading up north for a couple of days and won't have internet access in order to send out SEPO e-mails. Thx for your understanding. Beth Parrish SEPO E-News E-Mail E-Mail: sepoenews@gmail.com 314-960-6710 Sent 2021-09-02: Times for running residents sprinkler systems - Would everyone please check the times they have their sprinkler systems set to run and ensure they are NOT running between 7 PM and 7 AM. The golf course is watered during these times and the water pressure hasn't been sufficient lately. The course is beginning to deteriorate in some areas. Thanks for your prompt attention to this issue. Lyn Swonger SEPO Board Director - Golf Course Sent 2021-09-02: UNAPPROVED: SEPO Board Meeting Minutes, August 31, 2021 - Trust me - it would be an almost impossibility for me to include the entire minutes document from the August 31, 2021 Board meeting in the BODY of this e-mail. Therefore, the link to the doc is HERE . I strongly encourage you to open this document and read it. I will admit, it is lengthy. However, there was lots of discussion and decisions made that directly affect you as a SEPO resident. Here are a few of them: Newly approved "Rules & Regulations" document concerning Fees for Covenants etc violations located HERE . W IN Circle project update. New “Request Procedure & Form” for non-Board members to Speak at Residents Meetings. (Will be used for the first time at the 10-11-21 Residents meeting. Change to Policies & Procedures to reinstate Golf Trail Fees now to be called ‘Golf Course Improvement’ Fees. Requirement for a SEPO resident/renter golf cart identifier. If you have any issues with opening the Minutes document, please contact me. Respectfully submitted, Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-01: Video of Special SEPO Board Meeting held on August 31, 2021 - The Special SEPO Board meeting held on August 31, 2021 @ 1:00 PM CT was a Hybrid meeting. Retzlaff Hall was open to Board members and those residents and renters who wished to attend in person. This meeting was recorded and can be viewed directly from HERE . This same video can also be viewed from the Board Meetings page on the Sunshine Web site HERE . The minutes from this meeting will be published soon. If you have any questions about this video or issues with viewing it, please let me know. Beth Parrish SEPO Board Secretary E-Mail: sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-01: 2021-2022 SEPO Activities List (known as the 2-pager) - The 2021-2022 SEPO Activities list (commonly called the 2-pager) has been updated as of 08-27-21 based on your requests. Please review it carefully to ensure everything you submitted (last March and throughout the summer) has been listed accurately. Valerie will be posting this document (if she hasn't already) in the library. I have also updated the Web site. Click on the 'Fun Times' logo on this page to view/print it. Please submit any additions/updates, using the "Sunshine Activities/Meeting Request" form available from the SEPO Office or on the Web site HERE . I'm looking forward to the fun times ahead this upcoming winter season. Beth Parrish SEPO Board Secretary Email: sepoboardbeth@gmail.com 314-960-6710 Sent 2021-09-01: SEPO Newsletter: Time to start creating your articles for the Oct 2021 Newsletter - I know some of you aren't in the mode to be thinking about this yet. However, I'm hoping to give everyone who is contemplating submitting a Newsletter article for Oct an early heads up. I have updated the SEPO Newsletter guidelines ever so slightly to, hopefully, be a little more clear about what goes in the Newsletter each month October thru March. The updated guidelines are on the Web site and can be printed from there. Please let me know if you have any questions. Also - Since noone volunteered yet to either help me with the Newsletter or take it over completely I will continue to help out the community by doing it. BUT - I sure would like to hand it off to someone. Thanks Beth Parrish SEPO Newsletter Manager E-Mail: seponewsletter@gmail.com 314-960-6710 Back to Top
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- Board Min: 2020-2021 (Winter) | Sunshine Estates
SEPO Board Meeting Agendas & Minutes and Periodic Updates (Oct 2020 thru Mar 2021 Winter Season) Go directly to the Minutes or Agenda you are looking for by clicking an item in the list below. Board Meeting Minutes (Special) (2020-03-22) Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) Board Meeting (Regular) Minutes (2021-03-08) Video of Board (Regular) Meeting (2021-03-08) Board Meeting (Special) Minutes (2021-02-25) Video of Board (Special) Meeting (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Agenda (2021-03-08) Board Meeting (Special) Agenda (2021-02-25) Board Executive Session: Notes (2021-03-08) Board Executive Session: Notice (2021-02-25) Board Executive Session: Notes (2021-02-25) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) Video of Annual & New Board First Mtgs (2021-02-16) Board Meeting Minutes: New Board (2021-02-16) Board Meeting Minutes (2021-01-05) Board Meeting Agenda: New Board (2021-02-16) Board Meeting Agenda (2021-01-05) Board Meeting Minutes (2020-12-14) Board Meeting Agenda (2020-12-14) Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) Board Minutes: Executive Session (2020-11-24) Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) Board Update (2020-10-16) Board Update (2020-10-12) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only (APPROVED at the May 20, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:30 PM. ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 17 2021 @ 10:15 AM the Agenda for the meeting was sent via e-mail to the community and also posted on the Sunshine Web site, outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://video.wixstatic.com/video/2851bf_f2b0355f9d1c4f68aaf621f756f57d7a/720p/mp4/file.mp4 President Tony Tramel asked if there were any amendments or additions to the posted Agenda. Larry Keller asked to include a proposal from some of the residents to start a Sunshine Gardening Club. Everyone present at the meeting agreed by acclamation that it be added to the Agenda. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the March 8, 2021 Board meeting. Beth indicated the ‘unapproved’ minutes published to the community previously had two proposed amendments that needed to be considered prior to approving them. Item 1: concerned New Business - Martin houses placed on the golf course. Tony would like the minutes to be revised and state the following: Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Item 2: concerned Lenore’s Director report . The suggestion she had received from a resident was to give a facelift to the recycle bin for ‘cans’ (and not cardboard). The minutes have been revised as follows under REPORTS OF OFFICERS, 4) Lenore Combs, c) Resident Suggestions, iv) – Recycle bin for cans needs a facelift. Beth moved both of these items be incorporated into the Mar 8, 2021 minutes as amendments. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. UNFINISHED BUSINESS Covid-19 & SEPO Restrictions - President Tony Tramel explained the primary purpose of today’s meeting was to review the proposal of Lenore’s Covid-19 & SEPO review committee results and vote on whether to implement them. Lenore thanked everyone for the opportunity, everyone who worked with her on this and the community for being patient with this process. Lenore had many discussions with people both on and off the committee. This resulted in a series of policies which are relatively consistent with what we are doing today. But at the same time a hard look was taken at what possibilities might exist that would allow some modifications. SEPO Common Areas were identified. The spreadsheet that the board had been given prior to this meeting defined for each common area – Area name. Who could utilize those areas by owner/renter, immediate family and guests. Identified social distancing and masks specifications for each area. It was also noted some changes had already been implemented that were approved at the Mar 8, 2021 meeting: Effective Immediately after the Mar 8, 2021 Board meeting: The following areas were reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Lenore reviewed the recommendations for each Common Area. Tony asked if there was any discussion after Lenore moved and Jean seconded the motion to accept the committee’s recommendations. Larry Keller wanted a clarification on why the pool was proposed to remain closed to family and guests, but the Library and Gazebo no longer had that restriction. He also questioned who was going to monitor social distancing. Lenore explained it was their hope that those in Sunshine would judiciously follow the restrictions and not need to be monitored. It is much easier to social distance at the Gazebo than it is in the pool with potential splashing and the playing of water games. The committee questioned whether travelers might have been exposed. Lenore indicated Sunshine residents/renters have been for the most part very judicious with shopping, traveling etc. Every family she spoke with was sympathetic to both sides of the issue. The committee looked at the age of our residents and comorbidities and that is what tilted the scale. Lenore hoped everyone knew these decisions were made with a very heartfelt effort to make a fair judgement. Lenore indicated since the Covid-19 situation is fluid we can re-evaluate things down the road. Larry stated that if any of us leave Sunshine and go to HEB, etc and come back here, we could have been exposed. It’s the same as if someone travels from AZ to here or HEB to here. He thought the chances of being exposed outside is very limited. Tony asked if Larry would like to amend the proposed pool recommendation. Larry made the motion to make an amendment that the pool, hot tub and pavilion be available to everyone, with social distancing required and masks optional. Beth seconded the motion. A vote was taken with these results. NO - Mecca Henry, Lenore Combs and Jean Burgoine. YES - Larry Keller and Beth Parrish. Lyn Swonger was not present at the meeting. The motion was denied three to two. The motion to accept the original proposal was reinstated. The vote was unanimous to accept by all present at the meeting. The adopted Covid-19 & SEPO amendments will be published to the community via e-mail and placed on the Web site later today. UPDATE: They can be found on the Web site HERE . AGENDA – Addition: Sunshine Gardening Club – Larry Keller had received a proposal from Susanne Ulrich, Brenda Crothers, Terry DeBackere and Glenna Boardman to start an organized, voluntary Sunshine Gardening Club. Their Goals and Objectives to start would be to take care of established community gardens; the circle garden by the office and at the front gate. They would hold monthly meetings for SEPO residents at no charge, which would include “How To” workshops, plant exchanges and speakers from inside and outside of the community. They are asking the SEPO board to approve the formation of this club. If approved they would honor all Covid-19 restrictions. Larry Keller made the motion to acknowledge receipt of this request and approval of same. They would also need to coordinate any meetings etc with the SEPO office to schedule them to ensure no conflicts with anything else. Lenore seconded the motion. The motion passed unanimously by those present at the meeting. Larry will inform Susanne that the board took affirmative action of their request. OTHER ITEMS: Capital Improvement Plan: Tony had sent an e-mail to the board wanting to establish a 2-3 member board-only panel to develop a Capital Improvements plan. He proposed himself, Lyn Swonger and Larry Keller be on the panel. The output would be a 2-3 page document identifying various kinds of capital improvements that need to be identified and addressed over a period of time. Some items may be cost intensive, i.e. street rehab. Other major items would include irrigation and the security system Lenore has spoke about. Tony indicated that unless anyone objects, this will be the committee that works on the plan. Once completed it will be presented to the board to review. There were no objections voiced by those at the meeting. Covenant Violations: Tony said the board is currently looking into what we believe to be Covenants violations. We have initiated discussion and direct contact with these residents. We will probably have an Executive Board meeting relating to these issues within the next couple of weeks. Memorial Committee: Mel Wendel has offered to serve on the Memorial committee and is also looking for some other people to help him. He will be working with Irene Phillips on this. ADJOURNMENT Larry Keller made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:05 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Meeting Minutes (Special) (2020-03-22) **************************************************************** SEPO BOARD MEETING (SPECIAL) VIDEO Monday, March 22, 2021 Link to Virtual Google Meet Video The SEPO Board held a special meeting on Mar 22, 2021 which was Virtual, using Google Meet, and it was recorded. The Board has been notified that if you use an Apple device to access the video, but don’t have a Google account, it requires you to set up an account. To resolve this issue, the video is now available to everyone, without restrictions, HERE . If you still can’t access the video please let me know. Thx for your patience with this issue. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board Meeting (Special) (2021-03-22) Board Meeting Agenda (Special) (2021-03-22) ********************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Monday, March 22, 2021 1:30 PM, Virtual Google Meet Only Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. Review and consideration of approving the March 8, 2021 Board Meeting Minutes (Attachment 1) Unfinished Business: Board – Review of Sunshine Covid-19 policies. Adjournment Attachments: March 8, 2021 Unapproved Minutes of Board Meeting (click this link ). ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, March 8, 2021 3:00 PM, Retzlaff Hall (Board Only w/Social Distancing) This Executive Board Meeting was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. Call to Order President Tony Tramel called the meeting to order at 3:00 PM. Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Agenda The Notice for this meeting was made available to the community and met the 72-hour pre-Board Executive meeting requirement for posting. The Board approved the February 25, 2021 Board Executive Meeting Minutes. New Business A resident violation of the Architectural Control Committee process was discussed and appears may have been resolved. Unfinished Business: How to pay employees for the “Bad Weather” work week of February 15-19, 2021 was resolved. The Board discussed various alleged SEPO Covenants & Bylaws violations and what has been done since the Feb 25,2021 Executive Meeting. A meeting with the SEPO Attorney has been held concerning these issues and he has provided direction. ADJOURNMENT The meeting was adjourned at 3:50 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary Board Executive Session: Notes (2021-03-08) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Monday, March 8, 2021 3 PM, Retzlaff Hall (Board Only w/Social Distancing & Masks) This is a formal notice to the Sunshine community that SEPO Board President Tony Tramel has called an Executive Board Meeting to be held next Monday, March 8, 2021 at 3 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This meeting will consist of discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-03-08) Board Meeting (Regular) Minutes (2021-03-08) ********************************************************** SEPO BOARD MEETING MINUTES (print from HERE ) Monday, March 8, 2021 1:00 PM, Virtual Google Meet Only (AMENDED then APPROVED at the March 22, 2021 Mtg) CALL TO ORDER President Tony Tramel called the meeting to order at 1:00 PM ROLL CALL was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to technical difficulties. AGENDA On March 5, 2021 @ 1:30 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On March 5, 2021 @ 4 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded and can be viewed by clicking on (or copying and pasting) this link: https://1drv.ms/v/s!ArA0fRIwdohihKlO98BSAKkFn6hMSw President Tony Tramel asked if there were any amendments or additions to the posted Agenda. There were none. PREVIOUS MEETING MINUTES President Tony Tramel asked the board if there were any items to discuss prior to approving the minutes from the February 25, 2021 Board meeting. Fiscal Policy addition to the Policies & Procedures - Beth Parrish reported a question had arisen from a resident as to what the discussion was around adding the Fiscal Policy to the Policies & Procedures. Beth has revised those minutes to add that discussion. The approved minutes will be sent to the community and posted on the Web site. (Attachment 1) Beth then moved these amended minutes, which had already been sent to the board for review prior to this meeting, be approved without being read at this meeting. Mecca Henry seconded the motion, and it was approved by all in attendance. REPORTS OF OFFICERS Lyn Swonger - Golf Course Lyn & Dan Boardman are communicating daily about the Golf Course. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Everything is running smoothly in her area and there have been no expenditures. There was a slight incident today where a family and teenagers were swimming at the pool. She informed them they could not be there. They were very nice and left. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave We continue to look for contractors to address paving issues. The sprinklers on the north side of Retzlaff have been adjusted to minimize the amount of water on the street on Michigan. He will follow-up to see if that improves the area. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Woodshop, Tennis/Pickleball & Shuffleboad Lenore reminded us that Easter is coming up and people will be leaving. Everyone needs to tidy up their storage lot areas and their residences and secure everything before exiting the valley. Projects: Repair the golf practice tee netting. Restripe all of the storage lots. Consider laying a roadbed from the gate up to about row 6. NOTE: Tennis/Pickleball & Shuffleboard are all fine. Resident Suggestions: One resident wants to plant high thorny plants on the North fence area to hide the storage lot from view of the highway and possibly plant along the Kilbourne roadside as well. Use storage lot fees for improvements. Place lot # on your shed because the bricks with the numbers sometimes ‘disappear’. Recycle bin for cans needs a facelift. Mecca Henry - Treasurer - Financial Status / Reports Mecca has several things going on right now. Financials – Jan 2021 Financials were sent out and posted on Web site. Feb 2021 Financials should come out by the end of this week after some final tweaking. HOA Fees - We have a few people who still haven’t paid anything toward these fees. Mecca will have Valerie send out a gentle reminder that they need to start paying them. Employee timecards – All board members who are in charge of an employee need to ensure they have reviewed and signed off on timecards either late Thu or early Fri each week before Valerie does the payroll and Mecca reviews it. Timeclock – Mecca and Valerie are looking at purchasing a timeclock for the maintenance shed that is just like the one in the office. It’s slightly under $300. Valerie is going to order ink cartridges so printing is darker and get the right timecards so the timecards print correctly. Mecca made the motion that we accept the Jan 2021 financials as posted on the Web site. Beth seconded it. The motion was passed unanimously by all present at the meeting. Beth Parrish – Secretary Beth hopes everyone can view/review the documents sent to the community for the Board meetings. The Web site is pointed to often because the e-mail system we use is kind of antiquated. It’s a lot easier to use links to the documents rather than sending them in the body of the e-mails. If anyone has any issue with retrieving the documents, Beth can send them via her personal e-mail account (rather than the sepoenews account). Tony Tramel – President Tony didn’t report anything at this time since he has been involved in many of the items below under New and Unfinished business. NEW BUSINESS Board – Determine/Review/Approve Dates for 2021-2022 Activities: It is customary for the board to approve various events/meetings for the next Winter Season at the last meeting of the current Winter Season. The priority order for events/meetings is: Board & Resident meetings. Good Neighbor Golf Tournament. Women's Club activities. Other Golf events – Women’s Golf League Men’s Golf League Other events/meeting (in no particular order) – Women's Club Meetings. Neighborhood Watch (NW) Meetings. All others – Will need to be requested through the SEPO Office. The exact Request Process will be documented by Beth Parrish and Valerie (SEPO Office) and distributed to the community. Larry Keller moved the dates identified by Beth and Mecca be put in the 2021-2022 calendar. Jean Burgoine seconded the motion. It was approved unanimously by all present at the meeting. The calendar is now available. (Attachment 2) Mecca, Treasurer – Change the executives on the Wells Fargo Account. An Executive can close and view activity on the account. John Chajec and Pat Harvey (both previous board members) are the current executives. Mecca Henry motioned the current executives be removed and the current Board President (Tony Tramel) and Board Treasurer (Mecca Henry) be named as the new executives. Beth seconded the motion. It was approved unanimously by all present at the meeting. Mecca Henry has the form for all board members to sign before we go into executive session. Mecca, Treasurer – Company credit cards. Lupe and Manny use the SEPO Chase Credit Card. They can get it from Valerie when they need it during the week from 8 to 4. However, if they need to make any purchases over a weekend, they use their own money and get reimbursed. Mecca monitors this credit card on the SEPO laptop. She would like to see a card given to both Lupe and Manny to keep in their possession. Larry Keller made the motion to give a Chase Credit Card to both Lupe and Manny. Lenore Combs seconded the motion. It was approved unanimously by all present at the meeting. Mecca, Treasurer - Consideration to amend the Employee Handbook. Employee Lunch Breaks – The Employee Handbook states the maintenance workers and grounds keeper (Manny, Lalo and Joe) should be working 7-4, taking an unpaid hour for lunch and two paid 15-minute breaks. However, they work 7-3, skipping the unpaid lunch hour and using their two 15 minutes breaks together for lunch. This is not legal. Mecca Henry suggested we change the Handbook to say they work 7-3:30, taking an uninterrupted and unpaid 30-minute lunch break. The other option is to leave the Handbook as it is now and make them work 7-4. Beth Parrish made a motion to change the Employee Handbook. Larry Keller seconded the motion. It was approved unanimously by all present at the meeting. When to pay overtime (OT) – The Employee Handbook says you get paid OT if you are paid for a holiday in a week and end up reporting over 40 hours. A holiday is counted as worked hours. Vacation and personal time are not addressed. The options were to either pay or not pay OT for hours over 40 if vacation or personal time was taken during the normal 40-hour workweek. Beth moved we change the Employee Handbook to pay them OT. Larry seconded the motion. Jean abstained. Beth, Larry, Lenore and Mecca voted yes. The motion passed. Beth – Clarification of Heading on SEPO Policies & Procedures. ( Attachment 3) After the Policies & Procedures were updated at the Feb 25, 2021 meeting a Resident asked - What exactly did this nullify and void on Feb 25, 2021? Beth is proposing we change the text in the header to say: (All previous Policies & Procedures are replaced by this Update of Month Day, Year.) Mecca Henry moved to approve the text chg. Beth seconded the motion. It was approved unanimously by all present at the meeting. Tony – Martin houses placed on the golf course. Two New purple martin houses have been placed on the golf course. Under our Policy and Procedures, Property and Yard Maintenance, paragraph 4 states; ”No placement of any type of enhancement on the golf course area (flag pole, bird house, tree, shrub, flower, etc.) is allow without approval of the SEPO Board. Tony requested these two martin houses be approved after the fact, to conform to Board Policy. Tony asked the Board to approve the two new bird houses (which were installed as directed by Lyn) located between number 1 and 2 greens and between number 8 and 9 fairways on the golf course. Mecca Henry motioned we approve the houses already installed. Lenore seconded the motion. It was approved unanimously by all present at the meeting. Board – Review of Sunshine Covid-19 policies. Click HERE . The restrictions on the Web site, which were piecemealed over time by the previous board and haven’t been updated since Dec 20, 2020. There are a variety of things happening in TX right now, so these need to be revisited. We can continue the current rules if we want, or we can change some things. Jean Burgoine made a motion to do the following. Larry seconded the motion. Mecca Henry abstained. Beth, Larry, Lenore and Jean voted yes. The motion passed. Effective Immediately: The following areas will be reopened to Residents’ family and overnight guests – Shuffleboard court (equipment is stored near the hot tub) Tennis and Pickleball courts Remaining Closed to Visitors: Pool Hot tub SEPO buildings 3. Jean Burgoine made a motion to do the following. Mecca seconded the motion. It was approved unanimously by all present at the meeting. Effective Immediately: The following areas will be reopened to Resident’s family and overnight guests – The Golf Course – providing: Greens Fees are paid for the non-residents as specified in our Policies & Procedures. The residents and family/guests play together (in isolation from other golfers) Residents’ family/guests may not participate in organized Golf Events, including the 4 O’Clockers. 4. Lenore requested she be allowed to quickly form and ad-hoc committee of nurses from the community for the purpose of creating a bonafide, professionally done recommendation on the remaining Board Covid-19 restrictions, taking into account Judge Trevino’s opinion. This will take a couple of days to complete. 5. In the meantime, Beth will send out an e-mail to the community notifying them of the decisions made above to open up various areas of the community (with some additional restrictions). 8. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. We want to be sure there’s a formal process for someone to follow when an ACC ruling is made. Tony will develop this and ensure residents are responded to quickly. 9. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. This in part ties in to item (8) above. A formal process needs to be established and adhered to. UNFINISHED BUSINESS Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. This was a huge success. 60 people from Sunshine got their first shot. Lenore thanked everyone who was a part of this. She has had requests to do this again for additional residents who have yet to receive this first vaccine. It will be simpler this time because she has a process. The board agreed that she proceed. Tony – Update on Rules Review Committee selection and next steps. Five residents were nominated by the board to serve on this committee. They have all been contacted and have agreed to take on this effort. Those residents are: Steve Fransene, Share Nelson, Earl Weir, Pat Harvey and Jerry Wetherbee. Tony will send an e-mail to these five confirming they have been appointed by the Board and charged with this responsibility. He will attempt to set up the first meeting with this group and lay out some of the deliverables the Board is expecting to receive within 60 days. Once the Board receives the committee’s report, we will decide what should be addressed and decide next steps. Tony – Requested approval to obtain feedback with google forms or other methods: The items we were originally going to gather residents’ opinions on were resolved earlier during this meeting. We are still considering some other issues to obtain feedback on. More about this ongoing. Lenore would like to resurrect the Suggestion Box. Beth and Lenore will visit this and come up with a process to bring it back. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Tony would like volunteers from the board or names of others who would be good for this committee. ADJOURNMENT Jean Burgoine made a motion to do adjourn. Beth Parrish seconded it. The motion was approved unanimously by all present at the meeting. The meeting was adjourned at 2:38 PM. Respectively Submitted, Beth Parrish SEPO Board Secretary ATTACHMENTS: Addition to the Feb 25, 2021 minutes of “discussion” surrounding the Fiscal Policies that were added to the Policies & Procedures at the Feb 25, 2021 Board meeting. Approved Calendar of Events for 2021-2022 Winter Season Text change to the heading of the Policies & Procedures Attachment 1 Information added to the Feb 25, 2021 meeting minutes and submitted for approval by the Board. New Business – Item 2: Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2). Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. (Attachment 2) 2021-2022 Calendar of Events approved by the Board during the March 8, 2021 meeting. Click HERE to view/print. (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 (All previous Policies & Procedures are replaced by this Update of February 25,2021.) ***************************************************************** 2021 SEPO BOARD MEETING Monday, March 8, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Mar 8, 2021 was Virtual, using Google Meet, and was recorded. (Note: There were some technical difficulties at the beginning of the meeting for around 6 or so minutes. You can fast forward through the silence.) HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 2-3 days or sooner. If you have any questions about or issues with viewing this video, please let me know. Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Regular) Meeting (2021-03-08) ***************************************************************** SEPO BOARD (REGULAR) MEETING AGENDA (print from HERE ) Monday, March 8, 2021 1 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verify the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 25, 2021 Board Meeting (Attachment 1) 5. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 6. New Business: Board – Determine/Review/Approve Dates for the following 2021-2022 Activities: SEPO Board Meetings & Resident Informational Meetings (TBD) Will Board Meetings continue to be on Monday? Will there be a need for Informational meetings if we continue to use Google Meet for the Board meetings? Good Neighbor Golf Tournament: Feb 3-5, 2022 with rain dates of Feb 7-10, 2022. Women's Club Activities (Attachment 2) Any other activities that need to be approved at this meeting. Mecca, Treasurer – Change the executives on the Wells Fargo Account. Mecca, Treasurer – Company credit cards. Mecca, Treasurer - Consideration to amend the Employee Handbook concerning the definition of overtime. Beth – Clarification of Heading on SEPO Policies & Procedures. (Attachment 3) Tony – Martin houses placed on the golf course. Board – Review of Sunshine Covid-19 policies. (https://www.sunshinecountryclub.com/covid-19-sepo) (Attachment 4) Open discussion about impacts of Texas Governor changes in mask mandates and related restrictions. Tony & Architectural Control Committee (ACC) – What is the ACC review and subsequent notification to the resident process. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same 8. Unfinished Business. Lenore – Update on ‘assisting’ Sunshine residents to obtain their Covid-19 vaccines. Tony – Update on Rules Review Committee selection and next steps. Tony – Requested approval to obtain feedback with google forms or other methods: Allowing immediate family to play golf in insolation and/or Allow immediate family to utilize the pool and hot tub. If approved, the information would be compiled and would be reported back to Board for potential reconsideration. Tony - Recommend a committee to develop a 3–5-year capital improvement program. Committee could be Directors only or a mix of resident and Directors. Document deliverable is a 2-3 page Excel Spreadsheet listing equipment and other capital-intensive projects, like; pavement repairs, golf course improvements, rehabilitation of Retzlaff exterior, pool shower tiles replacement, hot tub rehabilitation, motors and pumps for golf course and the pool, additional lighting around office, etc. The spreadsheet should contain a timeframe for such expenditures. We need to identify a method to fund / replace expenditures within our reserve fund. 8. Adjournment Attachments: February 25, 2021 Unapproved Minutes of Board Meeting Women's Club Activities (2021-2022) Policies & Procedure – proposed heading change SEPO & Covid-19 (Attachment 1) February 25, 2021 Unapproved Minutes of Board Meeting (click this link ) (Attachment 2) WOMENS CLUB ACTIVITIES (for approval) 2021-2022 FRIDAY, OCT 29, 2021 - MEXICAN FIESTA CHAIR - NANCY LUELLEN THURSDAY, NOV 11, 2021 - VETERAN’S Day CO-CHAIRS - LENORE COMBS & MARION YOUNG SUNDAY, NOV 21, 2021 - GOOFY GOLF CO-CHAIRS - DEREK & JANIS MCFEE THURSDAY, NOV 25, 2021 - THANKSGIVING CHAIR - ?? FRIDAY, DEC 3, 2021 - CRAFT AND BAKE SALE CO-CHAIRS - TERRY DEBACKERE AND ?? SATURDAY, DEC 25, 2021 - CHRISTMAS CHAIR - ?? THURSDAY, JAN 20, 2022 - NEW HOMEOWNERS CO-CHAIRS - VICKIE JONES & SHERRI GARDNER SUNDAY, FEB 6, 2022 - SUPER BOWL PARTY CO-CHAIRS - EILEEN ANDERSON & PAM LACY FRIDAY, FEB 25, 2022 - CASINO NIGHT CO-CHAIRS – ROY & DEBBIE ROBINS (????) TUESDAY, MARCH 8, 2022 - HILLBILLY HOG ROAST CHAIR - CAROLYN ANDERSON Sue Swidryk Women's Club Activities Director (Attachment 3) CURRENT HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 All previous standing rules are null and void after this date. PROPOSED HEADING POLICIES AND PROCEDURES OF SUNSHINE COUNTRY CLUB ESTATES APPROVED BY ITS BOARD OF DIRECTORS February 25, 2021 Previous Policies & Procedures are replaced by this Update of February 25,2021 (Attachment 4) SEPO & Covid-19 Board Meeting (Regular) Agenda (2021-03-08) ***************************************************************** SEPO Board Meeting (Executive) Notes to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall (Board Only w/Social Distancing) Call to Order President Tony Tramel called the meeting to order at 3:30 PM Roll Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was on the phone. Summary This notice is to inform the community that an Executive Board Meeting was held on Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks were required. This was a closed session as permitted by Texas law since the meeting pertained to personnel and potential litigation issues. The board defined several issues/problems, discussed them at length and determined either a resolution or action plan to address. Respectively submitted, Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Board Executive Session: Notes (2021-02-25) ***************************************************************** SEPO BOARD MEETING (EXECUTIVE) Notice to Community (print from HERE ) Thursday, February 25, 2021 3:30 PM, Retzlaff Hall President Tramel has called an Executive Board Meeting to be held this Thu, Feb 25, 2021 at 3:30 PM in Retzlaff Hall for all Board Members. Social distancing and masks are required. This is a closed session as permitted by Texas law since the meeting pertains to personnel and potential litigation issues. This Executive Board Meeting Agenda follows. Consideration of adjusting Annual Leave for SEPO employees who were unable to report to work the week, of February 15-19, 2021. Various alleged SEPO violations and agreeing on an action plan to address each issue. Examine a situation related to definition of “Renters”. Identify process of resolving complaints from Residents or others. Other related items from Directors regarding personnel and or litigation. Discussions, resolutions and / or identification of action plans regarding issues noted above. Tony Tramel SEPO Board President Board Executive Session: Notice (2021-02-25) Board Meeting (Special) Minutes (2021-02-25) ********************************************************** SEPO BOARD MEETING (SPECIAL) MINUTES (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only (APPROVED on Mar 8, 2021 w/Amendments) Call to Order President Tony Tramel called the meeting to order at 1:30 PM Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Agenda On Feb 22,2021 @ 4 PM the Agenda for the meeting was sent via e-mail to the community and posted on the Sunshine Web site. On Feb 23, 2021 @ 1 PM it was posted outside the SEPO office and on the poolside door into Retzlaff Hall. The meeting was recorded (except for the first seven minutes) and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohihKlAUoThhrC1elK7EQ . President Tony Tramel asked if there were any amendments or additions to the posted Agenda. a. Mecca Henry asked that the following items be added: i. Address the approving of check signers. This needs to be in the minutes in order for the bank to accept/make any changes. i. Obtain a Sam’s Club membership. b. Mecca Henry motioned these two items be added to the agenda. Lenore Combs seconded the motion. The vote was a unanimous yes from those present at the meeting. Discussion of Added Agenda Items Check Signers: Jean Burgoine asked that the various accounts be explained. Mecca Henry indicated we have our Checking account at Wells Fargo, CD at BBV, Checking and Money Market at Frost and Money Market at Rio. President Tony Tramel asked that Mecca Henry provide a listing what each account is, the dollar amount of each account and how often the accounts are used. (Attachment 1) Mecca Henry made a motion and Beth Parrish seconded it to list the following Board members on these accounts as follows: Wells Fargo Check signers would be in order of 1st to 4th: Tony Tramel (president), Lyn Swonger (1st VP), Larry Keller (2nd VP) and Mecca Henry (Treasurer). BBVA, Frost and Rio: Tony Tramel (president) and Mecca Henry (Treasurer) The vote was a unanimous yes from those present at the meeting. 2. Sam’s Club Membership: Often times items needed for SEPO, such as chlorine pellets and office supplies, can be purchased at Sam’s cheaper than at other stores. This would be a Business Account and Lupe and Manny would be given Sam’s credit cards. Mecca Henry moved we open a Sam’s Club business account so that items can be purchased there for SEPO. Jean Burgoine seconded the motion and it passed unanimously by those present at the meeting. Approval of Previous Meeting Minutes President Tony Tramel noted that it was not a requirement to approve the Feb 16, 2021 Annual Meeting of Shareholders minutes at this meeting, although that could be done. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 Annual Meeting of Shareholders. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Mecca Henry moved we approve the minutes as posted from the Feb 16, 2021 SEPO Board Meeting. Lenore Combs seconded the motion and it passed unanimously by those present at the meeting. Reports of Officers: Lyn Swonger - Golf Course Lyn Swonger was not present at the meeting. However, Tony Tramel indicated Dan Boardman is coordinating activities with the SEPO employees pertaining to the golf course. Resaca water is currently unavailable due to reconstruction of a bridge upstream from Sunshine. The water should be restored Saturday or Monday. Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings: The hot water tank in the Sunburst building was replaced. Pool supplies have been purchased. A lock was replaced. Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave: He and Lalo and Neil Morehead have been reviewing the streets and drainage areas and are trying to determine why some have been deteriorating. Larry has initiated some contact with a contractor to do the patch work. Finding a qualified contractor to look at Indiana Circle is a challenge. Due to the recent cold weather lots of our bushes and plants died. Some of the residents have volunteered to select and maintain the plants ongoing. It has been brought up to possibly have a contest of ideas on how to revitalize and modernize Texas Avenue. A second container for dog waste is being purchased. Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard: Lenore has met with Jerry Drost (who was previously responsible for these areas). The weather has hindered doing much of anything yet. You should not be using the woodworkers shop unless there is a monitor present. No high heels on Tennis/Shuffleboard/Pickleball courts. No NASCAR racing around the sheds. Easter is not far away. Folks will be heading up-north. Please make sure your shed area is tidy and is secure in case we are challenged by bad weather. Mecca Henry - Treasurer - Financial Status / Reports: Was not asked to report at this time. Beth Parrish – Secretary: Beth thanked everyone for their input into the last minutes that were approved earlier in this meeting. Tony Tramel – President: President Tony Tramel acknowledged he has received information of potential SEPO Covenant violations pertaining to people, locations and personnel. The board will be meeting at 3:30 today to discuss these items in a closed session. It’s possible these issues may require litigation. New Business: Tony - SEPO Board 101 Education Discussion Some of you are familiar with the SEPO Rules – Covenants – Master documents. They override anything that ever comes up. Bylaws – These are related to the organization, how we establish the board, the election process, the assessments etc. It’s the administrative aspect of how we deal with these types of items. Policies & Procedures – These have evolved over time and can be modified by the Board by a majority vote after a motion is made and seconded, with discussion. President Tony Tramel is proposing the board conduct surveys of residents prior to decisions directly affecting residents. We are required to operate under the Texas Legislature HOA Rules. There is no ‘grandfathering’ allowed. If the Architectural Control Committee (ACC) denies a change request from a resident and the resident appeals it to the board, the board cannot override anything that would go against the Covenants. Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Mecca Henry read her Fiscal Policy proposal (Attachment 2) . Discussion of her proposal follows: All checks should be signed by the Treasurer unless the Treasurer is unavailable. If that occurs, the next available persons, in the following sequential order shall be sought out to sign requested check(s): President, 1st VP, then 2nd VP. (Discussion) This is more of a clarification of the ByLaws. They already state this but it is just not quite as determined. Invoice related payments will normally be issued only once a week on Fridays. In the case of a COD or an emergency, accommodations will be made to issue payment. Ideally this needs to be coordinated with the Treasurer. (Discussion) Mecca wanted to put it in writing - write checks once a week. We don’t really have consistent items where we need to be writing checks all the time. It makes it easier for Mecca Henry and Valerie to plan their time. Invoices and timecards must be approved by a Board Member. (Discussion) Mecca Henry wanted to make sure that whoever is in charge of employees is looking at their timecards and can sign off on them. Same thing with invoices. Whoever’s responsibility should confirm that – Yes, we need to pay this. Mecca isn’t comfortable with invoices being paid without this verification. Credit card charges must have a receipt. (Discussion) This has sometimes been an issue sometimes. Receipts have been lost. A copy can be requested. We need this backup, especially if something come up tax-wise. These are things we need to be doing. Mecca just wanted to get it in writing. Board Members should not, under normal circumstances, use their personal funds and later seek to be reimbursed by SEPO. Only in emergencies should this occur. (Discussion) Mecca’s point is, it doesn’t look very good if, on a monthly basis, we are cutting big checks to board members. She’s not saying they are doing anything wrong. It just has the appearance of looking a little funny and she would like to cut down on this. All backup documentation should be reviewed by the check signer prior to signing checks. (Discussion) Prior to now Valerie was giving a board member the checks to sign. If they had a question, she answered it. Mecca has instructed her, from now on, she wants to see all backup documentation to ensure it’s been signed off by a board member. It should be for something reasonable before it is signed off on. Also, if it is coded to the wrong line item, Mecca can fix it immediately and she won’t have to go back a week or a month later and try to find it. Mecca Henry then made a motion to incorporate her proposal into the Policies & Procedures. Jean Burgoine seconded the motion. It was passed unanimously by those present at the meeting. Tony - Assignment of two Directors to each director position, as Primary and a Secondary / Backup Position. Tony stated he would like to have concurrence in having backup persons for each board position. He had prepared a chart of proposed backups (Attachment 3) and read it at the meeting. Since this was the first time the board members had seen the proposed backups Mecca Henry motioned that we ‘table’ this item until the next meeting to give everyone the chance to review the proposed listing and to let the new board first become familiar with their new responsibilities. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 4. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. President Tony Tramel requested we start a plan to get resident input/communication before we act upon decisions that affect the community. The discussion concluded that we should start with these two issues to obtain resident’s opinions. Then we could see what other items present themselves as survey candidates. The answer to Mecca Henry’s question of – would these be in additional to the informational meetings – was yes. The next step would be to develop a Google Form and send it out via e-mail to the community to gather input. We may need to do this as a paper document also. Beth Parrish motioned that we move forward with surveying the community in order to compile the data received prior to the board moving forward on issues/changes. Lenore Combs seconded the motion. It was passed unanimously by those present at the meeting. 5. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies. President Tony Tramel stated that some of the language in these documents is incorrect and needs to be addressed. He was thinking a committee of 3-5 people should take this on. He had some names in mind but none of those people had been approached. He had included board members in this list. Mecca stated she didn’t think anyone from the board should be on this committee. Jean Burgoine would like to see the residents come up with proposed changes. They could come to board members for clarity. Mecca Henry proposed we table this until the March Board Meeting. However, Larry Keller moved to proceed with getting this committee, consisting of no more than six people, formed quickly. The board would decide if the committee would contain any board members. Each board member (excluding President Tony Tramel) would submit a name to Tony for consideration. Mecca Henry seconded the motion. Additional discussion concluded with all names submitted to Tony must be agreed upon by the board before approaching the potential committee member. The board can do an electronic vote as long as it is communicated to the community. The board can also vote on this after the fact. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Discussion of development of a 3-5-year capital improvement program. President Tony Tramel believes the community would welcome such a plan. It could just be a 1-2 page document listing potential projects, i.e., redoing the pump system at the Resaca that pumps water onto the golf course. Mecca Henry indicated this would need to include equipment. Mecca Henry moved and Lenore Combs seconded to form a committee that would be put together using the same process as discussed above to review SEPO rules. The motion to proceed with forming this committee passed unanimously by all present at the meeting. Review of Sunshine Covid-19 Policies. It was agreed we would not address this at this time. Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. 6. Lenore & Tony - Inventory of SEPO residents who would like assistance with obtaining their Covie-19 shots. Open discussion. The board would like to determine how big of an issue this is. Those age 65 and over who have not received their shots but want them are who the focus would be on. Lenore has reached out to some government officials. A possible plan for the distribution of vaccinations right here at Sunshine will be determined after we know how many people we are talking about needing/wanting the vaccination. It was moved by Lenore Combs and seconded by Larry Keller to take action to inventory those who still need and want to receive the vaccine. The motion was passed unanimously by all present at the meeting. 7. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. 8. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. 9. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. Items 7, 8 & 9 have previously been addressed in that the board will develop a process using Google Forms to gather data, questions and other input. Results will be compiled and relayed to the board and community prior to board action being taken. Unfinished Business The next board meeting on the schedule is Monday, March 8, 2021. The March meeting is always scheduled by the previous year’s board during their March meeting. It is customary at the March meeting for the board to schedule their meetings for the next winter season. Then they review or reject the following which should have been submitted to the board for approval. Dates for Good Neighbor Golf Tournament Women's Club list with dates of ‘next season’ activities/events Proposed dates for other golf activities Adjournment Mecca Henry moved the meeting be adjourned. Lenore Combs seconded the motion. It passed unanimously by those present at the meeting. The meeting was adjourned at 2:58 PM. Respectively submitted, Beth Parrish SEPO Board Secretary Attachments: List of SEPO Bank Accounts Proposed Fiscal Policies Proposed Board Backups ***************************************************************** 2021 SEPO BOARD (SPECIAL) MEETING VIDEO Thursday, February 25, 2021 Link to Virtual Google Meet Video The SEPO Board meeting held on Feb 25, 2021 was Virtual, using Google Meet, and was recorded (except for the first seven minutes). HERE is the link to the recording, which everyone is welcome to view. The minutes from this meeting will be published within the next 3-4 days or sooner. If you have any questions about or issues with viewing this video, let me know. (And yes - I have ANOTHER e-mail strictly for board issues. But I am still monitoring the rest of the SEPO Communication e-mails.) Beth Parrish SEPO Board Secretary sepoboardbeth@gmail.com 314-960-6710 Video of Board (Special) Meeting (2021-02-25) ***************************************************************** SEPO BOARD MEETING (SPECIAL) AGENDA (print from HERE ) Thursday, February 25, 2021 1:30 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Call to Order. Roll Call Tony Tramel Mecca Henry Lyn Swonger Jean Burgoine Larry Keller Lenore Combs Beth Parrish 2. Verifiy the Agenda for this meeting was sent to the community via e-mail, posted on the Sunshine Web site and physically posted in both the SEPO Office and on the door to Retzlaff Hall. 3. Consideration / Adoption of any Amendments to the Posted Agenda for this meeting by Board Members. 4. Review and consideration of approving the February 16, 2021 Annual Meeting of Shareholders (below ) 5. Review and consideration of approving the February 16, 2021 SEPO Board Meeting Minutes (below ) 6. Reports of Officers: Lyn Swonger - Golf Course Jean Burgoine (Common Grounds/Maint. Area 1) SEPO Buildings Larry Keller (Common Grounds/Maint. Area 2) Streets, Drainage & Irrigation Ditches, Texas Ave Lenore Combs (Common Grounds/Maint. Area 3) Storage & Shop Area, Tennis/Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Beth Parrish - Secretary Tony Tramel - President 7. New Business: Tony - SEPO Board 101 Education Discussion Mecca, Treasurer - Consider amending our Policy and Procedures to provide for a section noted as “Fiscal Policies.” Tony - Assignment of two Directors to each director position, as Primary and a Secondary/Backup Position. Tony - Consideration to survey residents and revisit prior decisions after compiling survey information on: Reestablishing Cart/ Trail Fees, and Potential to permit immediate family to play golf on our course in isolation, during Covid-19 restrictions. Tony - Review of Policies, Bylaws, and Covenants and potential modifications. Authorizing the formation of a committee, selected by the President and Secretary, to review and recommend changes, if any, regarding the following: Covenants, Bylaws, and Policies Discussion of development of a 3-5-year capital improvement program. Review of Sunshine Covid-19 Policies Committee Heads will study the issues and report in writing their findings and recommendations to the Board within the next 60 days or less. Lenore & Tony - Inventory of SEPO residents who have had vaccines and develop a program to help those who have not received their shots. Open discussion. Tony - Discussion on the need to establish a formal means of addressing SEPO complaints and resolution of same. Tony - Informational meetings, when are they held, before actions rather than after actions by the Board. The Board should hear resident concerns before any action. Tony - Request each Board member to provide a list of items or issues that they feel the Board should examine in their role as Director and representing the Community. 8. Unfinished Business. 9. Adjournment Attachments: February 16, 2021 Unapproved Minutes of 2021 Annual Meeting of Shareholders (below ) February 16, 2021 Unapproved SEPO Board Meeting Minutes (below ) ***************************************************************** 2020 SEPO ANNUAL MEETING OF SHAREHOLDERS and 2021 SEPO BOARD FIRST MEETING Tuesday, February 16, 2021 Link to Virtual Google Meet Video Both the SEPO Annual Board meeting and the first Board meeting of the new 2021 board were held on Feb 16, 2021 starting at 3 PM and ending at 3:38 PM. These meetings were both Virtual using Google Meet and were recorded. HERE is the link to the recording which everyone is welcome to view. If you have any questions about or issues with viewing this video, let me know. Beth Parrish SEPO Board Secretary 314-960-6710 ***************************************************************** SEPO BOARD MEETING MINUTES: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders (Approved @ Feb 25, 2021 Board Meeting) The 2021 Board convened their first board meeting immediately after the Feb 16, 2021 Annual Meeting of Shareholders was adjourned, using the same Google Meet login. The meeting was also recorded and can be viewed by clicking on this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA . You can fast forward to the beginning of this meeting, which is approximately 27 minutes into the recording. This meeting was moderated by Tony Tramel. He called the first meeting of the 2021 Board to order. Role Call was taken. Tony Tramel, Mecca Henry, Beth Parrish, Lenore Combs, Jean Burgoine and Larry Keller were present. Lyn Swonger was absent, due to medical treatments. Next Steps Tony Tramel has put together a list of potential policy-related issues for consideration and assignment in the next year. The board will ultimately decide if these issues or any others need to be addressed during this time period. The initial list of items was in the Agenda (attached) but none were discussed at this meeting. Election of Directors & 1st and 2nd Vice Presidents The process to elect directors is to entertain a motion and vote on that motion. Larry Keller made the motion and Beth Parrish seconded it to nominate Tony Tramel for the position of President. The vote was unanimous from those board members present at the meeting. Tony accepted the position. The appropriate motions were made and unanimously accepted by those present at the meeting to nominate the remaining board members to the director positions listed below. A discussion followed as to the 1st and 2nd Vice President (VP) positions. Mecca Henry stated that the President, Secretary and Treasurer could not hold either of these positions. The responsibility of a VP is to take over the responsibilities of the ranking officer(s) if that person(s) is unable to perform them. It was agreed we should have Lyn Swonger decide if he did or did not want to retain the title of 1st VP. Beth Parrish motioned that Lyn Swonger remain as 1st Vice President at this time. The vote was unanimously yes from those present at the meeting. Lenore Combs made the motion and Mecca Henry seconded it to nominate Larry Keller as the 2nd VP. The vote was unanimous from those present at the meeting. Larry accepted the position. The following is the result of the above motions and acceptances. President: Tony Tramel Secretary: Beth Parrish Treasurer: Mecca Henry Golf Course & 1st Vice President: Lyn Swonger Includes Golf Course, Equipment, Irrigation Maintenance & Maintenance Area Common Area 1: Jean Burgoine Includes Offices & Lounge, Pavilion, Pool & Hot tub, Retzlaff Hall & Sunburst Building. Common Area 2 & 2nd Vice President: Larry Keller Includes Drainage and Irrigation Ditches, Streets and Grounds & Texas Ave. Common Area 3: Lenore Combs Includes Storage Lot & Woodshop, Shuffleboard Court & Tennis Court. President Tony Tramel indicated he would like to see a backup director for each of the above positions. This will be a point of discussion in a subsequent board meeting. Future Items for Board to Address President Tony Tramel stated he would like to hold another board meeting within the next two weeks or less and he would like to talk about what is expected of a board. He referred to it as SEPO Board education 101. It’s important for a board as a group to understand SEPO documents – what they say and don’t say. We also need to discuss: Issues dealing with the Covenants and how they are interpreted. The formation of a committee (3-5 people) to actively look at SEPO’s primary documents carefully and make recommendations for consideration. Each change, if any, has various specific requirements to make things happen, according to the Covenants themselves. We will determine a day/date for the next board meeting and do it virtually – unless Covid-19 restrictions change by then. The community will be invited to listen. Approval of Previous Meeting Minutes Beth Parrish brought up the fact that the minutes from the Jan 5, 2021 Board meeting were not approved at the Annual Meeting of Shareholders. President Tony Tramel noted they had been published, so if there were no objections to this board, we could approve them as published. Beth Parrish motioned we approve the Jan 5, 2021 Board minutes as published. Mecca Henry seconded the motion. It passed unanimously by those present at the meeting. Adjournment The meeting was adjourned at 3:38 PM. Respectively submitted, Beth Parrish SEPO 2021 Board Secretary ****************************************************************** SEPO BOARD MEETING AGENDA: New Board (print from HERE ) Tuesday, February 16, 2021 Immediately after the 3:00 PM Annual Meeting of Shareholders Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. Call to Order for New 2021 Board - Roll Call by the Secretary Discussion about Area Assignments and Newly Elected 2021 Directors (Tramel) Listing of potential policy related issues for consideration and assignment - Consideration of having two Directors responsible for each area of assignment. Advocate the use of surveys to seek input from SEPO residents before Board considers actions. Review of Policies, Bylaws, and Covenants and potential modifications. Development of a 3–5-year capital improvement program Review of Covid-19 Polices, Committee Heads selected to address selected policies. 3. Election of Officers: President, Secretary and Treasurer 4. Assignment of Multiple Areas by Other Directors and / or by Officers noted above 5. Schedule Next 2021 Virtual Board Meeting (SEPO Board 101 Education Presentation) 6. Other Unfinished Business 7. Adjournment Board Meeting Minutes: New Board (2021-02-16) Board Meeting Agenda: New Board (2021-02-16) Board Meeting (Special) Agenda (2021-02-25) Video of Annual & New Board First Mtgs (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2021-02-16) ***************************************************************** SEPO Annual Meeting of Shareholders Minutes (print from HERE ) Tuesday, February 16, 2021 3 PM, Virtual Google Meet Only (Approved @ Feb 25, 2021 Board Meeting) The Agenda for the meeting was provided and is below . This was the first ‘totally virtual’ meeting held by the board. Tony alerted everyone that the meeting was being recorded. The recording can be viewed/downloaded at this link: https://1drv.ms/v/s!ArA0fRIwdohig-41MMqsjpXS58wnHA President Jim Kennedy asked if Chuck McEvoy, Elections Committee Chairman, was present, which he was. President Jim Kennedy then asked Chuck if we had a quorum in order to continue with the meeting. Chuck replied that we had a quorum. The Annual Meeting of Shareholders was then called to order by President Jim Kennedy. Role Call was taken. Jim Kennedy, Mecca Henry, Tony Tramel, Frank Tewell, Neil Morehead and Jerry Drost were present. Lyn Swonger was absent, due to medical treatments. Election Results President Jim Kennedy asked Chuck if he would present the election results. Chuck first thanked everyone who had worked on this election process with him. He thanked Valerie Basaldua and indicated she had become much more proficient with her computer skills since last year’s elections and was of extreme help to him. He also thanked Jim & Sue Clifton and his wife Vera who assisted him with mailing the ballots and subsequently counting them. He also thanked Cathy Chajec and Vic Hillman for helping with the vote counting. Chuck indicated that 226 proxies were signed. We needed 157 for a quorum. 75% of the community voted. 25% did not. Chuck said this was one of the closest election results in terms of votes per candidate he could remember. The results were as follows: Larry Keller (206) Jean Burgoine (202) Beth Parrish (202) Lenore Combs (199) Dana Weise (81) President Jim Kennedy thanked Chuck for his hard work and told him how much he is appreciated for the tremendous amount of time he put into this voting process. Approval of Previous Meeting Minutes President Jim Kennedy asked for a motion to be made to approve the Feb 18, 2020 SEPO Annual Meeting of Shareholders Minutes that was posted in the office. Frank Tewell made a motion to accept the minutes that were posted. Mecca Henry seconded the motion. The motion passed unanimously. Director Reports Frank Tewell: Frank did not have a formal report but wanted to thank everyone for their support and helping him to maintain his area of responsibility (Common Area 1). Frank indicated: “the hottub is really hot right now if anyone wants to use it!” He said there were too many things that have been done to these common grounds to list them all here. President Jim Kennedy thanked Frank for his hard work and indicated that Frank has stocked up on supplies, etc so the next person taking responsibility for these areas would have a head start. Neil Morehead: Neil didn’t give a report during the meeting for Common Area 2, as he was unable to unmute his phone when asked during this virtual meeting. Jerry Drost: Jerry indicated he had some ideas he wants to pass along to the next person responsible for Common Area 3. Lyn Swonger: Jim Kennedy reported that Lyn, who is currently undergoing medical treatments, has done a marvelous job on the golf course this last year and was sure everyone appreciates all of his hard work. Mecca Henry: Mecca thanked the board members for the work they have done in the past year. She has the final 2020 reports to send out and post on the Web site after the meeting. Mecca said the CPA did a wonderful job this year. The 2020 tax return is complete and we won’t have to restate the final numbers for 2020. We came in under budget. See Treasurer’s report after these minute for the details. President Jim Kennedy thanked Mecca for the outstanding work she has done this past year. Tony Tramel: Tony thanked everyone for their help and guidance in making the board meetings accessible (via virtual methods) to residents during this Covid-19 pandemic. He appreciates everyone reading the minutes and the fact we have gotten some things done even during this pandemic. Jim Kennedy: Jim started off by saying – This has been quite a year. We started with Covid-19 and are ending with this cold snap. With the help of the community, we have not experienced a case of the virus within Sunshine – to his knowledge. We might be the only community in the RGV who can say that. He has received calls from residents thanking him for keeping them safe. He appreciated those calls. He challenged the new board to keep this up. In Memoriam Ladonna Harvey read the names of all residents (current and former) who had passed away since the previous Annual Meeting of Shareholders. There was a moment of silence observed between each name. Each of those names can be found on the Web site in the ‘In Memoriam ” section. New Directors: Swearing-In Ceremony The newly elected directors were asked to turn their microphones on. President Jim Kennedy then read the “Oath of Office” which was repeated by the new directors. Jim Kennedy then thanked the new directors and informed them there were certificates for each of them in the office, as well as a binder for whomever was elected president of the next board. Adjournment Mecca Henry moved the meeting be adjourned. Tony Tramel seconded the motion. It passed unanimously. The meeting was adjourned at 3:27 PM. Respectively submitted, Tony Tramel SEPO Board Secretary Attachments: Agenda for Feb 16, 2021 Annual Meeting of Shareholders Treasurers Report is below and can also be found here *********************************************** Treasurers Report February 16, 2021 For the year 2020 we came in under budget. There was a net profit of $ 6,915.67. All areas except for General Operations came in under Budget. The overages in that area were due to several things. Payroll was over due to unbudgeted overtime. Payroll taxes were over also due to overtime. Property Taxes and depreciation expense was higher than budgeted but less than 2019. The Golf Cart Paths cost $18,327.21. Of this amount $4,613.29 was expensed in the 2020 Profit and Loss. The remainder came out of fees collected in the past that were not spent on Cart Paths in the amount of $13,713.92. We also purchased two golf carts for a total of $8,600.00. That amount was coded to Fixed Assets. Our Interest Income is down for the year 2020 due to lower interest rates. All bank accounts are now at banks with local branches. As of the end of 2020 the shareholder’s equity is $5,469.57 per Property. This is down slightly from 2019 which was $5,491.86. Overall, we are in good financial shape with $529,378.85 in cash and no long-term debt. If anyone has any questions, please let me know and I will be happy to answer them. Mecca Henry ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS AGENDA Tuesday, February 16, 2021 3:00 PM, Virtual Google Meet Only --------------------------------------------------------------------------------------------------------------------------------------------- Because of Covid-19, only a Virtual Meeting will occur. Persons who wish to attend this meeting can do so by Clicking the following link beginning at 2:45 PM. Board members and SEPO residents will be connecting virtually, there will not be any physical meeting in Retzlaff Hall. This is a a new link for the Annual Meeting. To join the video meeting, click HERE . Please make your screen and microphone are available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by each person during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- 1) Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel 2) Chuck McEvoy to provide 2021 SEPO Board Election Results. 3) Review Approved February 18, 2020 Annual Meeting minutes for reference purposes, (Copies of these approved minutes are attached - see below .) 4) Review and consideration of approving the minutes of the January 5, 2021. (Copies of unapproved minutes are attached - see below .) 5) Reports of Officers Lyn Swonger - Golf Course Frank Tewell (Common Grounds/Maint. Area 1) SEPO Buildings Neil Morehead (Common Grounds/Maint. Area 2) Streets, Drainage Streets, Texas Ave Jerry Drost (Common Grounds/Maint. Area 3) Storage & Shop Area Tennis /Shuffleboard Mecca Henry - Treasurer - Financial Status / Reports Tony Tramel - Secretary Jim Kennedy - President 6) Memorial of residents we lost in 2020. Names to be read by Ladonna Harvey. 7) Unfinished Business. 8) Elected 2021 SEPO Board members swearing-in ceremony by President. 9) Adjournment of 2020 Board. Attachments: February 18, 2020 Approved Minutes of SEPO Annual Meeting (see below .) January 5, 2021 Unapproved Minutes for Consideration of Approval (see below .) SEPO Annual Meeting of Shareholders Agenda (2021-02-16) SEPO Annual Meeting of Shareholders Minutes (2020-02-18) ****************************************************************** SEPO ANNUAL MEETING OF SHAREHOLDERS MINUTES 'FROM' Tuesday, February 18, 2020 (Approved @ SEPO Annual Meeting of Shareholders on Feb 16, 2021) Meeting was called to order by President, John Chajec at 1 p.m. John called upon Chuck McEvoy who declared a quorum was present. Meeting was recessed until 3 p.m. John Chajec resumed the meeting at 3 p.m. We opened with the Pledge of Allegiance. Chuck McEvoy was called upon to give the election results. John Chajec 226 votes; Lyn Swonger 173 votes; Mecca Henry 173 votes; Tony Tramel 194 votes; Ron Clark 149 votes. Chuck reported thirteen ballots could not be counted because they were not properly executed in the Proxy envelope. John Chajec thanked Chuck and his committee for all their hard work. John thanked Clint Wunderlich and Dick Shelton for their service on the board. Tony Tramel and Mecca Henry both took the oath of office before the congregation. The ACC reported that everything was in compliance with forms submitted. OFFICER REPORTS: Mark Owen – reported the 2019 books have been closed and paperwork has been sent to the accountant to prepare the tax return. Financials are posted outside Valerie’s office. Frank Tewell - Click HERE for the report. Jerry Utterback - Click HERE for the report. Lyn Swonger - Click HERE for the report. Board of directors voted on the purchase of a used gas golf cart to replace one of our older carts. Ron Lawrence then presented the list of residents/former residents who have passed away in 2019. There were 21 names read. Beth Parrish is making updates to the resident directory and website. Beth also reminded groups to have newsletter articles to her by the 24th for the March Newsletter. Neighborhood Watch – Lenore Combs reported on her latest meeting with the residents and John Chajec present. · The Vendor program was revisited and John explained the Board’s decision not to back this program as long as the gate remains open, garage and estate sales happen and anyone can drive through here during the day. · It was also discussed about changing the codes on the doors to the buildings and having them different from the front gate code. Your input is requested. Birding and Nature Club – Jean Burgoine reported on changes to TX Avenue as a result of the flood, overgrown trees, and the water feature and fence that is rotting away. Jim Tennant reported on the Memorial Wall honoring both American and Canadian Veterans, Police, Firefighters and First Responders. You should see some progress on the wall very shortly. As Jim has about $621 invested in this project right now of his own money, he has some pledge slips available if anyone is interested in donating. Pledge slips can be gotten from Valerie. Also forms to be filled out can be turned in to Valerie, to be given to Jim. Good Neighbor Tournament - Tony Tramel announced it was the 35th Anniversary year this year. 180 players signed up and it filled up fast! He will be chairing the event again next year. Share Nelson announced the program on Saturday called “Remember When”. It will be held this Saturday evening and tickets are virtual and $5 each. Jerry Utterback announced Lalo is repairing the fountain on the 9th hole lake and will then work on the fountain on Meeting was adjourned at 3:44 p.m. ****************************************************************** SEPO Board Minutes Tuesday January 5, 2021 1:30 PM, Retzlaff Hall (Approved @ first "2021 Board" Meeting on Feb 16, 2021) The Agenda for the meeting was provided and follows. Due to some technical difficulties trying to get each Director connected with their cell phone and Google Meet, the meeting did not begin until 1:50 PM. President Jim Kennedy called for a roll call. All board members were present at the meeting which includes Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall at the meeting were Chuck McEvoy, Bill Peterson, and Dawn Rae Leonard. A request was made to consider approving the minutes from the November 30 and December 14, 2020 Board meetings provided to each director by the Secretary via email on January 2, 2021 for their review and comment. Lyn Swonger and Frank Tewell indicated they did not get the minutes and obtained a copy from the Secretary. After Lyn Swonger read the minutes provided to him at the meeting, a passionate discussion between he and Tony Tramel ensued regarding the words and their meaning and context in paragraph 4 in the December 14, 2020 minutes. After this debate, a motion was made to approve the Board minutes for the dates of November 30 and December 14, 2020, by Mecca Henry and seconded by Tony Tramel. Those who voted to approve the motion were Tony Tramel, Mecca Henry, and Jerry Drost, those opposed were Lyn Swonger, Frank Tewell, and Neil Morehead, creating a 3-3 tie vote. President Kennedy voted because of the tie vote and to get these minutes off the table, and he voted affirmatively, meaning the minutes were approved as submitted / printed. Reports of Officers Mecca Henry, Treasure indicated the Board needs to approve the financial reports that have been posted for November. Mecca Henry indicated no board member had provided her any feedback from these published reports. Lyn Swonger moved to accept the reports prepared by the Treasure for the month of November. Tony Tramel seconded the motion, the vote was unanimous to approve. Frank Tewell reported on work accomplished in his area. Jim Kennedy complemented Frank Tewell on his due diligence and made mention they were both at the office at 9:00 PM last night working on an issue. Neil Morehead and Jerry Drost did not provide any new reports on their areas. Lyn Swonger reported that golf course work was primarily related to maintenance right now. In the near future additional cement bags will be used to repair / replace deteriorating wall sections around the ponds on the course. Nominating Committee The Nominating Committee member, Bill Peterson, spoke and formally provided the following list of residents that were selected for the 2021 Board Election, where a total of 4 positions will be voted upon. Bill Peterson read from a statement to formally submit their list of candidates. He said, “Mr. President the Nominating Committee lists the following nominations for the Sunshine Estates HOA Board of Directors positions: Dana Weiss, Daniel Danks, Dawn Rae Leonard and William Peterson.” President Kennedy acknowledged the committee work with a “so received”, comment. Lyn asked that we approve the nomination committee’s recommendations. Tony Tramel indicated he would like to note on the record that we acknowledge receipt of the list of nominations, rather than approving the nominees to ensure the Board is not approving any of the candidates. There was no objection to this modification. There was no vote taken on Lyn Swonger motion and or requested modification for the motion by Tony Tramel. Election Committee Chuck McEvoy has agreed to lead the election process for 2021, as he has done for several years. Chuck briefed the Board on the letter that will be sent to owners, and the need to follow the directions provided in the ballot information packet. For a ballot to count, the ballot envelope must be placed inside the SEPO envelope provided. Tony Tramel asked, “how will you decide which physical address the ballot envelopes will go to, if an owner has two mailing addresses? (i.e., they are not full-time residents). Chuck indicated emails will be sent to those non full-time owners requesting them to advise where they want their ballot to be mailed. When asked - what about owners who have not provided email addresses, Chuck indicated it is a responsibility of the owner to provide their email to the office, for things like this. He acknowledged that there may be a challenge in getting ballots to the Canadians in time for them to respond prior to the 1:00PM, February 16, 2021 deadline for receipt of ballots. He requested information of how to include the details for our “Google Meet” for our Annual Meeting in the proposed letter he provided. Tony Tramel has provided the Google Link for this meeting to him. Chuck indicated there are some slight differences than in the past. He will begin counting the ballots he has received prior to the 1:00 PM deadline, and if the ballots do not reach a quorum level, plus those who would be in our Google Meet, he will not report the findings of the vote tally. It therefore is important that everyone provides a ballot back to SEPO so you can be counted. The 51% or greater number of votes for a quorum, is included in our Bylaws. There are 306 total votes in SEPO, therefore, (306 x.51= 156.06), with the next whole number being 157 or more ballots must be received for there to be a quorum at our Annual Meeting. Floor Nominations President Kennedy, then advised that a table will be set up in the Pavilion to allow persons to “Nominate a Person from the Floor”, from 2:30-3:30 PM on January 5, 2021 by completing a form prepared for this use. Any nominations received at that time plus all other nominations will be passed onto Chuck McEvoy to process them to arrive at a final paper ballot for the 2021 Board election. Other Business Jerry Drost asked President Kennedy if we were going to petition the Cameron County Judge to allow us to have our business meeting, rather than be limited to only 10 persons? Jim Kennedy indicated the County judge has just recently issued a renewal on a maximum of 10 persons and also implemented a curfew. Jerry Drost indicated that Lenore Combs had said she could prepare the documents that would ask the Judges permission to have a business meeting in Retzlaff Hall with social distancing and masks. Jerry Drost again asked if we were going to make a request to the Judge? Lyn Swonger replied no we are not. Jerry Drost stated that is your opinion in response to Lyn Swonger. Jerry Drost asked if we could have an Annual Meeting with 3 people and the Board? We need to at least try to obtain permission for this business meeting. It was pointed out that the 10 max restriction is intended for social gatherings, and that permission for business-type meetings falls into a different category. Jim Kennedy indicated he would check it out with the Judge. Dawn Rae Leonard opined that the Judge will give us approval, however, we must complete the request form. Ms. Leonard provide a copy of the needed form to Jim Kennedy to proceed through the process. It was concluded by the majority of member present after a vote on the issue, (Tony Tramel, Mecca Henry, Jerry Drost, Jim Kennedy voted yes, and Lyn Swonger, Frank Tewell, and Neil Morehead voted no), that this Board wants to proceed with applying to the Cameron County Judge’s Office for a permit to have our 2021 Annual Board Meeting on February 16, 2021 at 3:00 PM. This permit will identify limitations which will be imposed on the meeting, rather than be guided by the maximum of 10 persons. Jim Kennedy indicated he would take action to apply for said permit with the Cameron County Judge’s Office for our scheduled Annual Meeting. Unfinished Business The Board received a request from the Architecture Review Committee to approve David Fleiner as a member of this Architecture Committee as required by our Article V of our Covenants. Tony Tramel, moved to approve David Fleiner to the Architecture Review Committee, seconded by Frank Tewell, the vote was unanimous to approve the motion. David Fleiner has been appointed to the Architectural Committee. No other business was identified, and Lyn Swonger moved to adjourn the meeting, seconded by Frank Tewell, unanimous vote to adjourn the meeting at 2:20 PM Submitted Tony Tramel Board Secretary Attachments: Agenda for 2021 01 05 Board Meeting (see below ) Board Meeting Minutes (2021-01-05) Board Meeting Agenda (2021-01-05) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Tuesday, January 5, 2021 ------------------------------------------------------------------------------------------------------------------------ General resident access into Retzlaff Hall and the Pavilion / Pool area for this meeting is restricted due to Covid-19 Restrictions. Please note a special in person, “Nomination from the Floor”, event for 2021 SEPO Board Nominations is scheduled in the Pavilion area from 2:30-3:30 PM, on January 5, 2021. Residents can complete a form to nominate a SEPO resident for the 2021 Board of Directors election. Alternately you can do this online prior to 5 PM on January 5, 2021, by clicking the following link to access the floor nomination form and follow the directions. CLICK HERE TO GO TO THE LINK ________________________________________________________________________________ This meeting will be made available using Google Meet by clicking the following link beginning at 1:15 PM until 2:30PM on January 5, 2021: https://meet.google.com If needed, o gain access on your Smart Device please use this code . Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you can see the words spoken by everyone during the meeting. --------------------------------------------------------------------------------------------------------------------------------------- Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the revised November 30th, 2020 and the December 14th, 2020 Board Meeting Minutes. Copies are attached. Reports of Officers a. Review and report from Mecca Henry, Treasure, preliminary year-end report, consideration to approve November Financial Reports, which have been posted and provided to residents, and other related issues on the 2020 SEPO Budget. b. Consider approving a resolution acknowledging receipt of the Nominating Committee selection of candidates for the SEPO 2021 Board of Director election. Members of the Nominating committee will be in attendance to formally submit their candidates. Chuck McEvoy will also be in attendance who will be handling the election process itself. c. The Board has scheduled an in-person “Nomination from the Floor” after the Board Meeting. The Board will accept Nominations by residents in person, at a table set up in the Pavilion area between 2:30 PM and 3:30 PM. Residents will be able to Nominate from the Floor by completing a form to complete this nomination process. Social distancing and masks will be required. An alternate method of doing this online prior to 5 PM on January 5 can be accomplished by clicking HERE to go to the link and completing the form and hitting “submit”. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments November 30 Unapproved Revised SEPO Board Minutes December 14 Unapproved SEPO Board Minute Board Meeting Minutes (2020-12-14) ***************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Dec 14 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:10 PM, December 14, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall were David Fleiner, Daniel Danks, Bill Peterson, and Dawn Rae Leonard. Jim Kennedy indicated the Board was here mostly to deal with the 2021 budget and asked Mecca Henry to report on the status of the budget. She reported that she had provided worksheets to various Board members and in the big picture we were out of balance with our anticipated revenues by approximately $6,000. Jim Kennedy asked if this is something that can be resolved by more cutback? Mecca indicated that is the more traditional solution, or the Board can decide to approve the budget being out of balance and anticipate reductions in 2021 spending that would make up for this amount in 2021. Jim Kennedy then asked which Board members are in favor of proceeding with improvements to W Indiana Circle? In response, every Board member raised their hand indicating support to resolving the current conditions on W Indiana Circle. Jim Kennedy then announced that this response answers the question about Board support for this contemplated project for 2021. Jim Kennedy then asked Tony Tramel to brief the members on the effort that has been expended to date, a status report, and the remaining steps needed to complete this anticipated reconstruction project of W Indiana Circle. Tony Tramel indicated that funding for this project or others is identified first. One then typically hires an engineering firm for roadway / drainage type projects. You then identify alternatives, prepare cost estimates, and present those alternatives to the Board for selection. Then detailed plans are prepared, proposed bids or proposals are solicited and evaluated while always considering available funding. Public and or neighborhood meetings are standard practice to keep them aware of the relevant design issues with a project of this type. The Board would accept one or more contractors and execute a contract, construction would begin, testing of materials and construction observation would be needed until the project is completed. Once a final inspection and certification of materials is provided, only then should a final check be paid to the selected contractor. This sequential process can only be accomplished if there is a line item in our 2021 budget for W Indiana Circle. Our By-Laws require an adoption of an annual SEPO budget which includes anticipated expenditure for the next year. If there was no line item for W Indiana Circle in the 2021 Budget, the Board would not be able to move forward. Funding must be identified before the project can proceed. Without a line item in the 2021 budget, this Board would be kicking the can down the road to the next Board for the year 2022. It should be noted the authors of our By-Laws clearly anticipated situations such as W Indiana Circle and others in Section 7.04 of our By-Laws which is reproduced as follows: “Contingency (Reserve) Fund - All funds accumulating in this fund shall be used exclusively for the upkeep and repairs of the Streets and Water System, or the emergency replacement of buildings, located within the Subdivision as the Board of Directors deems necessary. Any exceptions will require the majority vote (51%) of the property owners.” Tony Tramel indicated his best estimate of construction costs, engineering, construction inspections and testing and observations has been completed. This estimate is based on a review of detailed estimates of building materials / bid items used in roadway construction, and the proposed plan to reconstruct the curb and gutter and adjust driveways on the north side of W Indiana Circle to re-establish a proper water flow line to the drop inlet in the Cul-de-sac of W Indiana Circle. The total value of W Indiana Circle is projected to be in the order of magnitude of $65,000. There may be other alternatives that might cost less, and those should be evaluated during the engineering investigations and development of alternates for the 2021 Board’s consideration. Tony Tramel indicated he thought it would be prudent to identify W Indiana Circle as a line item in our 2021 Budget, with a note that this $65,000 would be earmarked as coming from our Contingency Reserve Fund in accordance with our By-Laws. Frank Tewell indicated he liked putting the line item in the budget but not an amount of money identified for W Indiana Circle. Discussion then centered on what had happened previously regarding W Indiana Circle. Frank Tewell indicated a former Board member had received a bid to make some type of improvement for W Indiana Circle for approximately $32,000 and the budget amount was $30,000. Tony Tramel indicated he had not seen what was proposed at that time, and it would be like comparing apples with oranges, the scope was not the same, and Tony Tramel was unable to find any plan or drawings of the proposed improvement. Lyn Swonger added that the Board member had obtained two bids for some work on W Indiana Circle, and because people on W Indiana Circle objected to the type of project proposed, the Board member destroyed all of the related documents regarding this project. Lyn also questioned the need for an engineer for a project of this type, since a contractor that does this all the time should know how to drain water downhill. Tony Tramel pointed out unless you have a set of drawings, and specifications, you cannot compare contractor A with contractor B as it pertains to the quality, quantity, and costs. If an engineer is not used, and we depend on a contractor alone, the solution offered by the contractor might not work. Use of a professional engineer assures SEPO that a plan provided must follow best engineering practices, as required by laws governing Professional Engineers. Tony Tramel indicated with an engineer, alternates would be determined and presented, each with a projected cost to the Board and to W Indiana Circle residents. A determination would be made at that time regarding the scope of effort for the engineer to finalize a set of plans and specification for bidding purposes. Warren Clark had contacted Tony Tramel, and advised him in the last major street reconstruction, that until they hired an engineer, the Board at that time was unable to obtain bids and evaluate any type of proposed street improvement. He stated the key to success in that project was hiring an engineer, as they know how to prepare plans and specifications and how to obtain competitive bids. Jim Kennedy summarized the budget issue in that he asked, “So what we are trying to do is put a monetary amount into our proposed budget for W Indiana Circle for next year so it can proceed to get implemented?”, which was confirmed by Tony Tramel. Neil Morehead asked if we could put $5,000 into a line item to just do the study? Jim Kennedy pointed out that would not allow any implementation in 2021, and would not be enough funding, and we must be realistic to make this project happen. Jim Kennedy confirmed this would be a way to “get this project rolling”. Tony Tramel indicated the Alternatives are simple. 1) If you want to get something underway / completed in 2021, you need to identify W Indiana Circle as a line item, and identify an amount of money for this project, and it is suggested that amount should be $65,000 and earmarked coming from our Contingency (Reserve) Fund. 2) Or alternatively, if the Board wishes to push this project down the road, the Board does not do any of those things identified in number 1. Lyn Swonger indicated that he was all right with the project and agreed with it but must have the language returned to the Board for decisions. Lyn asked for the limits of the anticipated project, which were noted as the eastern most golf cart pathway to the drop inlet In the Cul-de-sac. Jim Kennedy asked for someone to make a motion to add a line item to our proposed 2021 budget for W Indiana Circle. Frank Tewell inquired about how this budget line item and the continency fund are related. Mecca indicated that it would be in a line item with a note that the funds for W Indiana Circle are earmarked to come from the Contingency (Reserve) Fund. Neil Morehead moved to put an W Indiana Circle line item in the budget and later decide how much money should be there. Discussion ensued that an amount of money must be identified if it is part of the budget. There was no second to Neil Morehead’s motion. Tony Tramel, reluctantly, moved to include W Indiana Circle reconstruction in the 2021 budget and identify $65,000 as the amount for this project. This funding shall be earmarked as coming from the Continency Reserve Fund, just like our By-Laws indicate. Lyn Swonger seconded the motion. A vote was taken. Those voting for the motion were, Lyn Swonger, Neil Morehead, Jerry Drost, Mecca Henry, and Tony Tramel. Frank Tewell voted against. The motion was approved. Mecca Henry presented budget documents to Board members, which included expenses exceeding revenues by $6,000. Mecca Henry advised our property tax expenses are now projected to be about $3,000 less than identified in the proposed budget. Therefore, the difference is reduced to only $3,000. Jim Kennedy noted that this Board and others have historically reduced their spending. Therefore, at the end of the year, funding transfers back into our cash accounts, i.e. money allocated for the various line items of the budget were not entirely spent, (which represent a net reduction in annual costs). Mecca Henry said that she will show the W Indiana Circle under a capital expenditure in the new budget because of its uniqueness. She also indicated the Contingency Reserves is associated with our Frost Money Market account which has approximately $100,000. Mecca discussed the reasoning for using this account as being the most rational approach. Mecca Henry moved to accept the proposed Budget presented at the meeting, which included W Indiana Circle as a capital outlay. Tony Tramel seconded the motion. Those voting yes, were Mecca Henry, Tony Tramel, Lyn Swonger and Neil Morehead. Those opposed were Jerry Drost and Frank Tewell. The motion was approved. Jim Kennedy asked if there was a motion regarding the minutes of the last Board meeting? Lyn Swonger moved to have the minutes read aloud at the meeting, which was seconded and approved. Tony Tramel read from the copy of the unapproved minutes of November 30, 2020. During the reading, Tony Tramel noted an oversight regarding the date of the meeting in the first paragraph which was noted as needing to be correct. Mecca moved to accept the minutes with the changes noted by Tony Tramel. During the discussion following the motion, there were comments made by Jim Kennedy. Jim Kennedy indicated he and others felt there was some parts of the meeting that were not summarized in the minutes presented. Tony Tramel indicated that he had used a tape recorder for all minutes since he has been the Secretary. Unfortunately, due to a technical error on his part, he did not have the recording for the last meeting. Tony Tramel apologized to the Board members for that error and indicated he does not plan for it to occur again. Jim Kennedy indicated he thought there was an obvious glaring omission in the minutes of the meeting. There was discussion about W Indiana Circle line item with $65,000 placed in the budget. Jim Kennedy stated that he recalls significant discussion about W Indiana Circle at this meeting, and there was additional information concerning Mecca Henry’s report on the budget which needs to be included in the minutes for the November 30, 2020 Board meeting. Tony Tramel admitted his oversight regarding the issues that Jim Kennedy brought up. Tony Tramel indicated he would review his notes and refresh his memory and would provide an updated / revised set of minutes to each of the Board for them to review and provide their edits for consideration. Members of the 2021 Board Nominating committee were acknowledged by Jim Kennedy. Jim Kennedy proceeded to acknowledge that due to COVID-19 restrictions some changes and adjustments from prior procedures needed to take place and he proposed the following to comply with our By-Laws. The Nomination Committee should provide the listing of names they have determined who wish to be considered in running for a Board position. This Nomination Committee listing should be provided before, Saturday, December 26th. After this list is provided the listing will be posted. On Jan 5th, a Board Meeting is scheduled for 1:30 PM. At that time the Board will also accept “Nominations from the Floor” using the following technique: After the Board meeting on Jan 5th, between 2:30 PM and 3:30 PM, Board members will accept nominations, normally referred to as” Being Nominated from the Floor”. Persons can make this type of nomination by filling out a form created for this purpose at an identified table set up in the pool Pavilion area. All the names, from the Nomination Committee and those that were provided as a “Nomination from the Floor”, who have agreed to run for the Board, will then be posted on a SEPO Library / Office bulletin board for 10 days. After that time, the list will be taken down and paper ballots with those running for the Board will be prepared. The actual election for the 2021 Board members will be Feb 16th, 2021. Chuck McEvoy has again agreed to manage the SEPO Board election process. Mecca Henry noted that persons who will be running will need to prepare a brief resume / background information once they accept a nomination to run for the board. Mecca Henry moved to accept the plan proposed by Jim Kennedy to proceed with the nomination process considering our restrictions with COVID-19. There was some additional discussion that indicated if a person who was unable to provide a nomination from the floor at the time and location noted above, that a nomination could be made via email. The details of who to send the email to and what address is yet to be resolved but will be prior to the date nominations are closed. Mecca Henry’s motion was approved unanimously. Tony Tramel told Jim Kennedy that he was in receipt of a request to speak to the Board from Dawn Rae Leonard, and she indicated she wanted to speak on the Agenda item regarding Nomination Committee. Dawn Rae Leonard was permitted to address the Board by Jim Kennedy for approximately 3 minutes. After she spoke, Jim Kennedy thanked her for her comments. A motion was made and approved to adjourn the meeting at approximately 4:10 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 12 14 Board Meeting (see below) Consideration to Approve Board Minutes Revised from November 30th, Ver2 (see minutes below) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, December 14, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus 3 Persons from Nominating Committee will be in attendance.) Since this meeting attendance is limited to a Maximum of 10, no other residents would be permitted to be in Retzlaff Hall for the Board Meeting. We will be again making this meeting available using Google Meet by Clicking the following link beginning at 2:45 PM until 3:00PM: https://meet.google.com The above link should take you directly to the spot on your Smart Device (phone, computer or pad) where you ‘ask to join’ the meeting. If needed, please use this code to gain access. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. At the bottom of the screen, you will see a button noted as “Caption”, please turn this on so you might be able to see the text of words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for the meeting by Board Members. Review and consideration of approving the minutes of the November 24th Executive Session and November 30th, 2020 Board Meeting. (Copies of unapproved minutes are attached.) Reports of Officers a. Review and discussion on proposed 2021 SEPO Budget, and potential adoption of the 2021 SEPO Budget. b. Nominating Committee discussion - Nomination Committee to submit Nominations a minimum of 10 days before established January 5th, 2021 Board meeting. The deadline to provide the nominations to the Board would therefore be prior to December 26, 2020. Unfinished Business New business Future Board Issues Comments from the Public Adjournment Attachments: Proposed Minutes for consideration of adoption: (See below for Both sets of minutes) November 24th, 2020 Executive Session Board Meeting Minutes November 30th, 2020 Board Meeting Minutes Board Meeting Agenda (2020-12-14) ****************************************************************** SEPO BOARD MINUTES 3:00 PM, Retzlaff Hall, Monday, Nov 30 , 2020 (APPROVED @ Jan 5, 2021 Meeting) The Agenda for the meeting was provided and follows. Jim Kennedy called the Board meeting to order at 3:00 PM, November 30, 2020, and asked for a roll call. Those present at the meeting included Jim Kennedy, Lyn Swonger, Frank Tewell, Mecca Henry, Neil Morehead, Jerry Drost and Tony Tramel. Also present in Retzlaff Hall was Patricia Wood and Dawn Rae Leonard. It should be noted that this was a first attempt to have a “Google Meet” of this SEPO Board meeting and instructions were provided in the SEPO NEWS email notifying homeowners of this avenue to view / listen to the meeting live. At one time during the meeting there were some 42 persons who had connected to this meeting. Jim Kennedy indicated he intended to skip around from the posted Agenda. The minutes from the July 20 and November 23rd Board Meeting were ultimately approved as submitted without a reading at the Board meeting. Jim Kennedy indicated he wished for the Board to formally recognize the formation of a Nomination Committee chairman he had selected. It was noted that our By Laws require the Board to make that determination, not the President by himself and or in conjunction with other Board members. A motion was made by Tony Tramel, to accept Dana Wiess as the chairman of the Nominating Committee for Board members elected for 2021, it was seconded by Lyn Swonger. The motion passed with Tony Tramel and Mecca Henry voting no. A Staff report was summarized by Tony Tramel concerning “Trail Fees”. A copy of this report is HERE . These are the fees collected for a permit to allow a golf cart to utilize the pathways on the golf course. They were initiated more than 10 years ago, and with the leadership of Lyn Swonger, a complete system concrete cart pathways were completed this year. Our Policy and Procedures dictate that these fees are to be used exclusively for the maintenance of the concrete pathways. The total fees collected approximate $3,000-$3,500 a year. Little maintenance is anticipated with the concrete pathways. The Board was presented with different policy options: 1) continue collecting the Trail Fees and the money would accumulate for future maintenance, 2) eliminate the fees in their entirely, or 3) expand the purpose of the fee collected to include but not limited to Trail fees shall be used for the construction/continued maintenance and repair of: future/existing concrete golf cart pathways/trails, water features on the golf course, including, but not limited to masonry walls of the golf course ponds and aeration pumps/fountains, water irrigation and lighting improvements, and/or landscaping improvements, all of which shall be within the limits of the golf course. A proposed resolution for the 3rd scenario was provided to the Board. After discussion, the Board supported the option 2, “eliminate Trail Fees”, and to also refund any 2021 Trail Fees that had already been collected. HERE is Board Resolution 2020-02, which causes our Policy and Procedures to be amended by deleting paragraph 18 under Golf in its entirety effective November 30, 2020. Mecca Henry provided copies of budget materials regarding each of the designated portion of the budget managed by Lyn Swonger, Neil Morehead, Frank Tewell, and Jerry Drost. Discussion ensued wherein it was determined that there was still a need to present a balanced budget based on revised revenue projections. Smaller revenues would be recognized in that the canceled Good Neighbor Golf Tournament would not be providing anticipated greens fees, there would no longer be Trail Fees, since the Board deleted those fees for 2021, and reduction in interest rates for our cash accounts, mean less revenue. Staff payroll increases approved by the Board for 2021 also contributed to the need to reduce expenses to match anticipated revenue. The Board had determined that no increase in HOA assessment would be considered for 2021. It was decided that Mecca Henry would reexamine the requests by each director, and hopefully a balanced budget would be able to be approved at our next Board Meeting, currently scheduled for December 14, 2020. The Board considered modifying our COVID-19 restrictions which would allow “immediate family to play on our golf course, however with the restriction that the entire unit play in isolation.” Tony Tramel moved to approve this action, and it was seconded by Mecca Henry. Discussion ensued and there was expressed concern this somehow would put SEPO residents at more risk. The move to approve was defeated, with Neil Morehead, Lyn Swonger, Frank Tewell, and Jim Kennedy voting no, to break a tie vote. A second COVID-19 modification was also considered. A resident asked if we could develop a “Register” where a visitor was staying with resident say for month, after 2 weeks being here and self-quarantining, they would then be able to use SEPO facilities like our current residents do today. Tony Tramel moved to approve this modification, however, the proposed action failed unanimously, 6 to 0. The net result to these two Board actions, results in no changes from our current COVID-19 restrictions . A discussion ensued concerning the need to take action on reconstruction of Indiana Circle and other roadway improvements within SEPO properties. Tony Tramel had prepared a series of engineering concepts and sketches / documents related to Indiana Circle, identified areas where existing asphalt has deteriorated, (i.e., on the north side of Michigan Circle and on Iowa), and the potential of seal coating all or SEPO streets to preserve the pavement. Several questions were posed about how difficult it appears to find reliable and experienced contractors to do this type of work. Tony Tramel indicated he had provided a 20-page document, which had plans and detailed specifications, to 8 contractors, and only 1 has shown any interest. Once contractor indicated only if the project were more than $200, 000 would he even consider submitting a proposal / bid. The engineering documents provided to Board Members showed one alternate to resolve the water in the street issue. That alternate includes removing and reconstruction approximately 570 feet of curb and gutter on the north side of Indiana Circle in order to reestablish the proper / uniform gutter flow line, including having the driveway grades to match the proposed water flow line. Several board members continued to question the potential solution, scope, and/or the projected total cost of $65,000 of the presented proposal. The Budget was presented for discussion. Both Jim Kennedy and Neil Moorehead asked the question about where the Indiana Circle budget of 65,00.00 came from. Neil pointed out that he had not added that to his budget. Mecca Henry noted that discussions earlier in the year had been that we would need to move ahead with Indiana Circle as it had been left out of this year’s budget. It was also noted that Traditionally that Director’s budget is where the project had been. Tony Tramel stated that he had given Mecca the budget amount. After much discussion Lyn Swonger moved that we do not approve the budget submitted. It was seconded by Fran Tewell. A vote was taken, and Jim Kennedy, Lyn Swonger, Frank Tewell, Neil Morehead, Jerry Drost and Tony Tramel voted yea, Mecca was the lone no. It was decided that Mecca would give all the budget sheets back to the Directors and they would look at what cuts they could make and return to Meccas to report at the next Board meeting in December. After some heated discussion among Board members, it appeared there was little interest in pursuing Indiana Circle reconstruction from a majority of the Board Members. It is this authors opinion, the consensus of most of the Board members was that Indiana Circle reconstruction project should not be included in the proposed 2021 budget that was being summarized by Mecca Henry. This conclusion was reiterated verbally at the meeting, to make sure this was the position of the Board’s majority. As part of a continued attempt to resolve roadway and drainage related issues on Indiana Circle, a resolution authoring the Board to engage a civil engineering firm, Brown, Leal, & Associates, a professional engineering company was considered. This would have permitted the development of alternative concept for Indiana Circle and assist SEPO in obtaining bid/contractors for needed roadway maintenance for Indiana Circle and other related roadway repairs. President Kennedy felt that he was uncomfortable with this hourly rate proposal. Tony Tramel, who prepared sketches and quantity of materials needed, has solicited feedback and pricing from 8 different roadway construction companies with only 1 company showing any interest, indicated we need professional help to move forward on this issue, and this would be the normal and appropriate way to move forward. This is as standard way one completes civil engineering type projects. You hire a professional engineering firm to prepare plans, obtain bids, review proposed contractors, inspect the work, and provide final inspection and material certification services. A resolution authorizing the Board President to enter into a future hourly rate agreement with an engineering company for Indiana Circle, was voted upon. Those in favor were Mecca Henry and Tony Tramel with Jerry Drost abstaining. Those opposed included Neil Morehead, Lyn Swonger, and Frank Tewell, the motion therefore was defeated. A proposed “Speaker Card” process was discussed for future Board Meetings, and it was concluded that some form of the draft Speaker Card would be made available. Board members were requested to provide comments / edits and Tony Tramel would compile the edits and report back to the board on a final draft for consideration of adoption by the Board. A copy of the Draft Speaker Card is HERE , for ease of reference. Jim Kennedy asked if there were any speakers who had requested time during Public Comments. Ms. Patricia Wood indicated she wanted to speak to the Board. She spoke from a prepared statement. A copy of Patricia Woods words are HERE for reference. A motion was made and accepted to adjourn the meeting at approximately 4:30 PM. Submitted Tony Tramel Board Secretary Attachments: Agenda for 2020 11 30 Board Meeting Board Minutes from July 20th Approved November 30, 2020 Board Minutes from November 23rd Approved November 30, 2020 Board Meeting Minutes (2020-11-30) Board Meeting Agenda (2020-11-30) ****************************************************************** SEPO BOARD MEETING AGENDA 3:00 PM, Retzlaff Hall, Monday, November 30, 2020 Maximum of 10 persons permitted in Retzlaff Hall due to Covid-19 Restrictions (7 Board Members plus Nominating Committee Chairperson, plus 2 more persons. These 2 attendees will be filled on first come first serve basis. Please send email to trtramel@gmail.com to reserve 1 of the 2 seats available!) We hope to make this meeting available using “Google Meet”. To attend, click the following link starting at 2:45 PM for the 3:00 PM meeting: https://meet.google.com/ If needed, please use this code to gain access on your Smart Device. Please make your screen and microphone available on your device by checking off the area shown on your screen to activate these features once connected. Depending on the device you are attending on, you will either see a button at the bottom of the screen noted as “Caption” or you will need to click on the 3 dots on the bottom right side of your screen and turn “Caption” on. This will enable you to see the words spoken by everyone during the meeting. Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 and November 23, 2020 Board Meeting Minutes Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s)" by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-3 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a "Register” to document “14-day self-quarantine by visiting guests” at Sunshine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD MINUTES - EXECUTIVE SESSION 3:00 PM, Retzlaff Hall, Tuesday, November 24, 2020 The above referenced meeting was called to order by Jim Kennedy. All Board members were present. Compensation for employees were discussed, regarding holiday bonuses to be paid in the month of December, for the 5 SEPO employees. Lyn Swonger moved to provide each employee with a Holiday bonus which was comparable to prior year amounts, which was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Additionally, discussion also included hourly rate adjustments for each employee which would become effective with the 2021 Budget. Lyn Swonger proposed various adjustment / increases for each employee. Frank Tewell moved to make the various employee hourly rate adjustment suggested, and the motion was seconded by Neil Morehead. The motion passed with Mecca Henry voting no, and Jerry Drost abstaining. Based on the direction of the Board, Mecca Henry would cause the direction of the Board to be implemented. The meeting was adjourned at approximately 3:30PM. Submitted Tony Tramel Board Secretary Board Minutes: Executive Session (2020-11-24) ****************************************************************** SEPO BOARD MINUTES 1:30 PM, Retzlaff Hall, Monday, Nov 23 , 2020 (Approved November 30, 2020) The following minutes from the November 23, 2020 SEPO Board Meeting were approved by the Board on November 30, 2020. Tony Tramel SEPO Board Secretary The Agenda for the meeting was posted, published in SEPO Newsletter and provided to Board Members and is attached for ease of reference. Mecca Henry, Treasure placed at each Board members place copies of monthly financial reports as well as a first summation of 2021 budget numbers. Based on the County Judges Covid-19 Orders, President Kennedy limited the meeting to 10 persons. With seven Board Members, only 3 others could be in Retzlaff Hall for the Board meeting. There was no formal process to “reserve the 3 available places” in Retzlaff. A note was posted on the door of Retzlaff Hall at 10:00 AM indicating that maximum capacity had been reached. Persons present in Retzlaff Hall prior to the scheduled 1:30 meeting, besides the Board, included Lenore Combs, Dawn Rae Leonard, and Patricia Wood. Caroline Cochran also entered later but volunteered to leave once, it was determined that three non-Board persons were already in Retzlaff Hall. Dana Weiss was also present as he has assumed the role of the chairman of the Nomination Committee. The total number of persons in Retzlaff hall exceeded the maximum number of 10 persons. President Kennedy attempted to recruit one of three women to leave, since Dana Wiess was scheduled to be part of the Agenda. There was no agreement on that action. Before calling the meeting to order, a strong discussion ensued between Board member Lyn Swonger and Patricia Wood, about rules related to speaking at Board meetings. Because of this somewhat heated discussion and a general inability to resolve limiting the number of non-Board members to 3 people, President Kennedy indicated that no meeting would be occurring today. A motion was made by Tony Tramel, and seconded by Lyn Swonger to call the meeting to order, and to immediately adjourn the meeting and to schedule another Board meeting, to develop a plan where persons can attend the Board meeting, and establish a Board agreed-to method to resolve verbal conflict at or even prior to a Board meeting before the next Board meeting. The motion passed, with Jerry Drost abstaining, and Mecca Henry voting no. Pursuant to this Board action, there was no business or actions taken at the subject meeting, and no replacement Board meeting has been identified on the day of the meeting. The Board meeting was opened and adjourned/closed at approximately 1:45 PM. Submitted Tony Tramel Board Secretary Board Meeting Minutes (2020-11-23) Board Meeting Agenda (2020-11-23) ****************************************************************** SEPO BOARD MEETING AGENDA 1:30 PM, Retzlaff Hall, Monday, November 23, 2020 SEPO BOARD MEETING AGENDA 1:30PM, Retzlaff Hall Maximum of only 10 persons can be permitted at meeting (7 Board Members plus 3 more) Monday, November 23, 2020 Call to Order. Roll Call Jim Kennedy Mecca Henry Lyn Swonger Frank Tewell Neil Morehead Jerry Drost Tony Tramel Consideration / Adoption of any Amendments to Posted Agenda for meeting by Board Members Review and consideration of approving the July 20, 2020 Board Meeting Minutes (posted HERE ) Reports of Officers Review and report from Mecca Henry, Treasure, on financials for 2020, and status of 2021 Budget, with potential “2021 Adoption Date(s) by the Board Deposition of “Trail Fees” for 2021, see Staff Report and Resolution 2020-02 . Formal approval of a Nominating Committee and discussion Unfinished Business New business Resolution Authorizing the Board President to an hourly rate agreement not to exceed a maximum of $5,000 with Brown, Leal & Associates, a professional engineering company. This will permit the development of alternative concepts for Indiana Circle and they will assist in obtaining bids/contractors for needed roadway maintenance for Indiana Circle and other related repairs. Consideration of Changes in Board Policy and Procedures / Covid-19 restrictions Add section on formalizing Public Comment period and accepting related request form (see draft form HERE ) A proposed change to golf course use, to allow / permit “immediate family” to play on our golf course, providing the “immediate family group” isolates themselves when playing. Consider use of a Register” to document “14-day self-quarantined by visiting guests” at Sun Shine Estates, and once they meet this criteria they would have same privileges/restrictions as Owner/Renters, concerning SEPO facilities (i.e. Use of golf course, pool and hot tub). Future Board Issues Nomination Committee to submit Nominations a minimum of 10 days before January Board meeting. Required January 4-8th Meeting to Receive Nominations for Board Members, need to establish this date. Comments from the Public Move into Executive Session to Discuss Personnel Related Matters Discussion Close Executive Session Reconvene Regular Meeting Adjournment Attachments (refer to links above within this Agenda) Tony Tramel SEPO Board Secretary ****************************************************************** SEPO BOARD UPDATE Friday, Oct 16, 2020 Greetings- A quick report as to what is happening in our Community The Nominating Committee is progressing very nicely. Dana Weiss will be heading the Committee and may be reached at 775-470-9057 by phone or text. We thank Dana for his help and if you would like to help him or volunteer to be considered a member of the Board, please reach out to him, it would be much appreciated!! Visited with Frank this morning, The folks from the gate company met with him this AM and we are still at the mercy of the manufacturer because they are not making any parts at this time. Not only can we not get the part from any where in the US, there is not a new gate available in the whole country. This is due to the virus and the plants are closed. Frank also mentioned that there will be some painting of gutters done around the office area next week. He does keep the buildings looking sharp. Thanks and Stay Safe. Jim Kennedy SEPO Board President ****************************************************************** SEPO BOARD UPDATE (MEETING WAS CANCELLED) Monday, Oct 12, 2020 Residents of Sunshine Country Club Estates Normally we have a scheduled Board Meeting in October and that date would have been Monday the 12th. But as you know, these are far from normal times. After visiting with some Board Members, it has been decided to postpone this meeting till a later date. There was nothing pressing at this time to warrant putting on an agenda. Things have been progressing smoothly and things that do pop up can be handled internally. Frank and Neil have been working on getting the front gate fixed. It has been a struggle getting the necessary electronic part to repair the gate and right now we are at the mercy of the manufacturer, who is, because of the virus, slowing production on these parts. We are also checking on the feasibility of purchasing a new gate. Frank is keeping the pool and office area running very well. He and his helpers are painting and maintaining so things look great. Lyn has been busy as usual with the golf course. The cart paths are all poured and look impressive. Course is in beautiful shape!! Thank you everyone for your patience and understanding through these strange and difficult times. All of our guidelines such as: Residents Only!!, Retzlaff Hall remaining closed, masks, distancing and no groups larger than 10 are asked for our Residence. Please stay safe everyone!!!! Jim Kennedy SEPO President ****************************************************************** Board Update (2020-10-16) Board Update (2020-10-12) Back to Top
- SEPO Covenants (2023-02-21) | Sunshine Estates
COVENANTS OF SUNSHINE ESTATES PROPERTY OWNERS, INC. THE EXTENSION AND AMENDMENT OF THE DECLARATION OF COVENANTS, CONDITIONS, AND RESTRICTIONS OF SUNSHINE COUNTRY CLUB ESTATES 1, 2, 3, CAMERON COUNTY, TEXAS “A SENIOR HOUSING COMMUNITY” Revised and Approved on February 21, 2023
- 2024-07 Emails | Sunshine Estates
S EPO Community Emails: July 2024 Sent 2024-07-31: UPDATED Explanation: Sunshine Home For Sale/Rent Guidelines - This morning in rereading my email below that got sent out overnight, I need to clarify something. Instead of saying (The primary update concerns a resident who is using a Realtor to sell the home) - I should have said - (When a resident uses a Realtor to sell the home). NOTE: The email below was in no way intended for any one person. There have actually been several Realtors involved in Sunshine home sales over the past few months. I was hoping, with this email and the guideline update, to eliminate me having to notify residents utilizing realtors each time about exactly what it is I need from their realtor. Hope this clarifies my intention. Again, please don't hesitate to contact me with any questions. - Beth Parrish, SEPO Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 ++++++++++++++++++++++++++++++++++++++++ From: SEPO Community (Sunshine) EMails Sent: Wednesday, July 31, 2024 12:05 AM To: sepoenews@sunshinecountryclub.com Subject: UPDATED: Sunshine Home For Sale/Rent Guidelines Hi All - I hope your summer has been going well, in spite of the heat and rains that have plagued a lot of us. There has been some home selling activity going on in the Estates recently that has prompted me to review and consequently update the "Sunshine Home For Sale/Rent Guidelines" listed on the web site HERE . The primary update concerns a resident who is using a Realtor to sell the home. I'm not going to go into detail in this email since I already explained everything in the guidelines update. Please click on the link above to refresh yourself with the guidelines and see the updates. Please don't hesitate to contact me with any questions. - Beth Parrish, SEPO Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2024-07-31: Neighborhood Watch - invitation to National Night Out - Dear Friends, I wish to thank Mary Grande and all of you for doing the NW detail. Mary shares the monthly calendar. Wish we had a few more volunteers - It's not fair that only a handful of residents are supporting this. Many homes are empty, I get that - but the more the merrier for the Bad Guys to take a chance. Having a NW go around with a blinking lite messes up the rationale for the Bad Guys - they don't know if we are here or not. If they knew how many homes were left - don't you think they would be planning a move????? Please think about doing a nite or so - you will be fully oriented. Sincere THANKS! Next Tuesday 6 August 6pm - 9pm (or so) The city of Harlingen will be holding its annual National Night Out Find us at 350 Fair Park Ave. Harlingen - at Lon C Hill Park --across diagonally from the Police Department. I will be assigned a spot for NW and have a hand-out.! WE (SCCE) will have a booth there to advertise to the city what a great National Night Out we have here and how much our residents appreciate it and how much "Bad Guys' come visiting much less - and it is all a thanks to you !. Please show up - bring your easy chair and sit a bit. There will be lots of refreshments so don't make dinner! We hope many other subdivisions and homes come looking for answers to their questions about Neighborhood Watch. I expect to have a give-away trifold brochure on NW. At the moment, it is under review by our HPD Friends (et al). (Ofr. Benny) HPD Imagine how much this program would help in their community!!!!!. Many residents are not able to brag about their NW but instead they cry when the Bad Guys visit their premises and "borrow their stuff". " The local Police and many other similar groups will be there. Be there or Be square. Honestly, hope to see you there - even for a bit of time! I will place a signup sheet in the SEPO Library. There will be some of our new CPA graduates present - hope you get to meet them and possibly consider taking this class. (Citizens Police Academy) Upon graduation you then can join our CPA Alumni. y Lenore J Combs 956 245 1276 Neighborhood Watch Coordinator for SCCE Citizens Police Academy Alumni Sent 2024-07-30: Office Closed - Office will be closed Friday Aug 2 & 5 - 8 (M - Th). For an emergency please reach out to our President of the Board James Kennedy or shoot a text to 956-202-3556. I will guide you to the proper step. Thank you - Valerie Basaldua, Office Manager Sent 2024-07-28: Rock Club - Rock club meetings scheduled for August 5 and 26 have been canceled due to vacation and low attendance. Next meeting will be September 9th. - Cathy Richmond & Anita Smith Sent 2024-07-25: TX Ave & Rain - Hi all!, Apparently the Texas Ave grassy area has water pooling from all the rain. If you’re in your cart please avoid driving in the puddles, it’s hard on the grass and just makes mud. Thank you! - Tom Perrier (from SEPO Facebook), SEPO Board Sent 2024-07-27: CANCELLED: Saturday Scramble - No Saturday Scramble on July 27th. Golf course remains closed due to wet conditions. Enjoy your weekend!! - Nancy Lyne Sent 2024-07-25: MARKET: Home For Sale - UPDATED - See the updated listing for the home at 2029 W Montana Ave, owned by Deb Salemi, that is for sale on the Sunshine MARKET . Marketed by: Sue Ann Taubert (RE/MAX Elite, Associate Broker) 956-245-4184 email: sueann.taubert@yahoo.com Sent 2024-07-21: MARKET: Home For Rent - See our home at 4332 N Minnesota St. that is for rent on the Sunshine MARKET . - Nile and Marlene Hall, 641-351-9973 or 641-351-8996 Sent 2024-07-21: MARKET: Home For Sale (Pictures Added) - Pictures have been added to the home at 2029 W Michigan Drive, owned by Derrell Clubb, that is for sale on the Sunshine MARKET . Marketed by: ADRIANA GARCIA, KELLER WILLIAMS LRGV - (281) 844-6736 Sent 2024-07-21: Summer Community Potluck (July 22, 2024): Reminder & Info - We are excited about another community potluck, Monday (7/22). It's a chance to eat some great food and catch up with friends. Also, local entertainer (Curt James) will be performing. Doors open at 4, eat at 4:30, and Curt at 5. There’ll be plenty of dancing and remember, the event is free; however, the only money Curt will get is from tips, so please bring a couple of bucks. Many folks in our community go offsite to see musicians. This is a chance where they come us. We're looking forward to seeing everyone there. Sincerely, Pam Davis Sent 2024-07-19: MARKET: Home For Sale - See the home at 2029 W Michigan Drive, owned by Derrell Clubb, that is for sale on the Sunshine MARKET . Marketed by: ADRIANA GARCIA, KELLER WILLIAMS LRGV - (281) 844-6736 Sent 2024-07-13: MARKET: Home For Sale - Price Lowered - The selling price for the home at 4217 North Minnesota Street has been lowered. See details on the Sunshine MARKET . Marketed by: Cindy Shriver, Broker/Owner, Dream Valley Properties, LLC 956-970-0449 Sent 2024-07-11: pool reopening - POOL AND HOT TUB Because of the rain we had yesterday afternoon, there has been a slight delay in getting the pool opened. Lalo and Lupe have been working very hard to get things back in shape and we appreciate all they have been doing. The delay will be just this morning (Thursday) and then everything should be ready by noon today. So by Thursday noon (the 11th) the pool and hot tub should be good to go!!! Again, Hats off to Lalo and Lupe!! Thank you!!!!!!!!!!! - Jim Kennedy SEPO Board Sent 2024-07-10: UNAPPROVED: SEPO Financials, 2024-06 (June) - The UNAPPROVED June 2024 SEPO Financials and posted on the Sunshine Website HERE . If you have any questions, please email me at the address below. - Tracy Wagner, Treasurer for Sunshine Estates Property Owners, Inc., sepotreasurer@gmail.com Sent 2024-07-09: Summer Potluck, Monday, July 22 - With the hurricane weather well behind us, we are excited to announce our next community summer potluck is scheduled for Monday, July 22nd! Doors open at 4PM, we will eat at 4:30PM and we are happy to announce that Curt James will perform for us at 5PM! The event is free but we will have a pass the hat for the artist! We hope to see you there! Sincerely, - Pam Davis Sent 2024-07-08: LOST: Keys - I somehow lost my keys. They are on a large key ring that is a big rubber-like circle. At least until I find them sitting at home somewhere 😉 it's been almost a week. I've checked at the lost and found. If someone finds them if they could call me at 956-596-1630. Thank you so much. - Nanci Cooley Sent 2024-07-06: REMINDER: Drive Slow Always, particularly during heavy rain - Sounds like could get a splash of water in the next few days. Please be mindful of your neighbors, if you have to drive, be careful of the wakes you might cause. Slow down!!!!! - Jim Kennedy (SEPO President) from Sunshine Facebook Sent 2024-07-06: MARKET: Home For Rent - See our home at 4332 N Minnesota St. that is for rent on the Sunshine MARKET . - Nile and Marlene Hall, 641-351-9973 or 641-351-8996 Sent 2024-07-03: SANDBAG DISTRIBUTION IN PRECINCT 4 - Cameron County will be distributing sandbags to the public Wednesday, July 3! Please come by Commissioner Gus Ruiz's office to pick up your sandbags. SIX (6) sandbags will be given per vehicle. 26641 White Ranch Road, La Feria 8:00 am to 5:00 pm. Please share. - Valerie Basaldua SEPO Office Sent 2024-07-02: Resident Passing - I have been informed by Jerry Wetherbee that his daughter Lisa's husband, Ken Spratlin (4328 N Mo St), passed away on May 22. - Valerie Basaldua SEPO Office Sent 2024-07-02: Summer update - SEPO UPDATE Hi Everyone: Just a quick note to let you know how things are going mid-summer. Cannot believe it is July already. We have, as most of you know, been experiencing some warm weather. The hurricane in the Atlantic is heading for Mexico and the weather man said last night it probably won’t give us any problems, but wait til closer this week-end to check it out. The palm trees have all been trimmed and look good. The Board has been doing their thing---Tony is planning a pool deck refinish and should look great when it is done. Randy is busy with the golf course and has it looking sharp. Tom is all over the place and available when anyone needs him. Tracy is doing her thing, and as usual, doing an outstanding job. Thanks to all of them. The ACC is meeting (even this AM) and keeping our community a place we can be proud to live. Frank and Scott are scattered all over the USA!!!!! It is very quiet here this time of year, but a few activities have kept everyone moving. Hope everybody is having a wonderful summer, Have a Happy and Safe 4th!!! - Jim Kennedy, President SEPO Sent 2024-07-01: NOTICE: Private Event scheduled in Retzlaff Hall July 6, 2024 - I wanted to notify / remind everyone there is a Private Event scheduled in Retzlaff Hall on Saturday, July 6, 2024. The hall has been reserved from 4:30 PM until 10 PM for setup, the actual event and subsequent cleanup. - Beth Parrish SEPO Website Admin Email: sunshinecountryclubweb@gmail.com 314-960-6710 Back to Top
- Various (Summer 2020) | Sunshine Estates
Activities: (2020: Summer ) Additional Details Garage Sale (2020-10-1/2/3) Garage Sale (2020-09-25/26) Labor Day Golf Cart Cavalcade (2020-09-07) July 4th Golf Cart Parade (2020-07-04) Memorial Day Program (2020-05-25) Golf Cart Parade (2020-04-26) Golf Cart Parade (2020-04-19) WC - Resident Photos on Web Bottom of Page GARAGE SALE (Fri, Sat & Sun - October 1-2-3, 2020) COMPLETE Sent 2020-09-30: Garage Sale in Sunshine - Dear Friends - Several familieS are planning a Garage Sale - Thurs Fri Sat 1 - 2- 3 October 9am - 3pm I would like some volunteers for Neighborhood Watch Patrol during this time. Contact me for questions, Thanks -- Lenore J Combs 956 245 1276 Coordinator SCCE NW - CERT Garage Sale (2020-10-1/2/3) Back To Top GARAGE SALE (Fri & Sat, September 25 & 26, 2020) COMPLETE Sent 2020-09-24: Neighborhood Watch Patrol needed for Garage Sale this weekend - Garage Sale (2020-09-25/26) Back To Top Labor Day Golf Cart Cavalcade (2020-09-07) LABOR DAY GOLF CART CAVALCADE (Monday, September 7, 2020) COMPLETE Sent 2020-09-01: LABOR DAY GOLF CART CAVALCADE - Dear Friends, We have permission for a tribute for labor Day. Everyone is invited. Hopefully we will have a great turn-out. Covid-19 restrictions prevail. This notice will be posted on the usual areas: White board at Office, Pool Doors, Women's Club Bulletin Board by the Mail Box, the Package Pick-up room, exercise Room and Card room. etc. Call me for concerns. -- Lenore J Combs 956 245 1276 😷❤ Back To Top July 4th Golf Cart Parade (2020-07-04) July 4th Holiday Parade (Saturday, July 4, 2020) COMPLETE Sent 2020-07-03: July 4th Holiday Parade Saturday 7pm - Dear Friends - 🎼 😊 We shall have a July 4th Celebration Parade in honor of Independence Day. Golf Cart Line up at Office 7pm 🕖 Covid rules are in order *social distance, have *masks available Corvid - 19 has challenged our lifestyle but not our spirit. Independence Day is an important holiday and a symbol of patriotism. Its most common image is our American Flag and the accompaniment of our National Anthem. George Washington issued double rations of rum to all his soldiers to mark the anniversary of Independence Day but we will savor a virtual Hot Dog and Root Beer Float 🌭🍧 yum yum God Bless America -- Lenore J Combs 956 1276 Back To Top Memorial Day Program (2020-05-25) Memorial Day Program (Monday - May 25, 2020) COMPLETE Sent 2020-05-23: Memorial Day 2020 Monday 25 MAY at 3pm sharp - Dear SEPO Friends, You are cordially invited and most encouraged to join us on Monday at the Flag Pole by the SEPO Office. Help get the word out, please. We shall start our brief Memorial Day remembrance at 3pm sharp. Come as you are - in a golf cart or lawn chair. Upon arrival, simply park in your social space and enjoy the ceremony. Dress for the heat and have a cool beverage handy. Social distancing is paramount. Masks are encouraged. SEPO rules are in effect for Corvid19. Randy Nicholas, John and I will lead a brief program honoring our deceased Veterans and our recently deceased SEPO friends. Memorial Day (Decoration Day) is a somber day to honor our military fallen and because of recent Covid restrictions, we shall also remember our SEPO family and friends who have passed this year. This National Moment of Remembrance at 3pm is to remind us and future generations about the real meaning of this holiday. Call me for questions. -- Lenore J Combs 956 245 1276. John & Lenore US Air Force Veterans Randy Nicholas US Army Veteran Sent 2020-05-18: SCCE Memorial Day plans Monday 25 May 3pm - This document outlines a Memorial Day Program for SCCE. This ceremony will be held next Monday, May 25 @ 3PM either by the Gazebo or the Flag Pole (depending on weather and mosquitos). All Social Distancing rules remain in effect. Please contact me if you have any issues viewing the program information. -- Lenore J Combs 956 245 1276 Back To Top Golf Cart Parade (2020-04-26) Golf Cart Parade (Sunday - Apr 26, 2020) COMPLETE Sent 2020-04-22: The Next Golf Cart Parade - We had so much fun last Sunday we're going to have another Golf Cart Parade this coming Sunday 4/26 at 6:30. Gather in front of the office - same as last week. Social distancing and the wearing of masks rules still apply. So come on out and join us. Kay Sluyter PS from Beth: Since last Sunday I have added a video and some pictures of the parade spectators to the Web site HERE . Thank you to Spencer Smith. Back To Top Golf Cart Parade (2020-04-19) Golf Cart Parade (Sunday - Apr 19, 2020) COMPLETE Sent 2020-04-22: More Parade Pictures/Video - Since last Sunday I have added a video and some pictures of the parade spectators to the Web site HERE . Thank you to Spencer Smith. Beth Parrish Sent 2020-04-19: Golf Cart Parade Pictures - I would say the Golf Cart Parade traveling throughout Sunshine this evening, organized by Kay Sluyter, was a success. I took several pictures and have posted them on the Web site. It appeared to me everyone was having a fun time even in this heat. If anyone has any other pictures I can post, please get them to me. Thanks Kay and the pictures are HERE . Beth Parrish (314-960-6710) Sent 2020-04-16: Golf Card Parade - I recently put a message out on FB about a golf cart parade on Sunday 4/19 at 4:30. I’ve been told that the temperature is going to be 101. So I talked to a few people about changing the time to 6:30, hoping for a cooldown with a slight breeze! I hope this works for everyone and hope to see you at the front parking area in front of the office around 6:30. Should be fun and a way to get out and see our neighbors without breaking the social distancing rules. Wear your masks!! Kay Sluyter PS from Beth: Bring your cameras to take pictures for the Web site so that our friends who aren't here can enjoy the parade with us - just digitally. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Back To Top WC - Resident Photos on Web Women's Club Activity Resident Photo Directory - Web site (Summer 2020) COMPLETE Sent 2020-04-16: YAY - Resident Photos on Web site - Well all - I hope you are as excited about the final product as I am. I will have to say I learned a lot about the Web site during this process. One thing is - I did find there's lots of Shapes, Sizes, Color etc that I can change if anyone wants to make constructive suggestions to anything I've done with the photos. I have uploaded all of the Resident Photos that were included in the 2020 Photo Book. This page also includes: any New Homeowners who were not yet our neighbors when the book was being created any Homeowners who have either sold their homes in Sunshine since there picture was taken or have passed away. https://www.sunshinecountryclub.com/directory-photos I also created a page of ONLY new Sunshine Residents during 2020, provided to me by the Office Manager Valerie. https://www.sunshinecountryclub.com/directory-pics-new-residents For ease in finding these pages, I have included the direct links above. Ongoing these pages can be found by going to https://www.sunshinecountryclub.com/residents-only and following the links provided. If you need assistance with anything at all concerning this, please give me a call. Please feel free to let me know if you have any suggestions on the format, etc of these photo pages. And again, I hope you like them. ENJOY Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Sent 2020-03-14: Resident Photos on Web site - Today I got copies from Debbie Robins of all of the resident photos that were put in the Photo Directory. My intent is to eventually get them on the Web site - somehow. With that said I will be working on this endeavor over the summer and will let everyone know when I have completed it. I'm just too pooped to work on it now and I want to do a good job with it. Thanks for your patience. Beth Parrish SEPO Web site Admin E-Mail: sunshinecountryclubweb@gmail.com 314-960-6710 Bottom of Page Back To Top